Sources Sought Request - NonTactical (Commercial) Vehicles.pdf

SOURCES SOUGHT REQUEST

Subject: Short-term lease of Non-Tactical Vehicles (Commercial Vehicle) for U.S. Army within the EUCOM AOR

Introduction:

The U.S. Army is seeking information from qualified companies to determine their capability to fulfill this requirement by conducting market research to identify potential sources capable of providing non-tactical vehicle leasing services within the European Command (EUCOM) Area of Responsibility (AOR).

The United States Army’s is considering to award an Indefinite Delivery Indefinite Quantity (IDIQ), Firm-Fixed Price (FFP) contract in accordance with FAR 13.500(a) with an estimated maximum value of $7.49M to single vendor who will solicit, procure, and manage the requiring activities NTV requirements to include any claims / Request for Equitable Adjustment (REA) that occur after vehicle turn-in.

Alternatively, the Government is considering awarding multiple Blanket Purchase Agreements (BPA) to vendor(s) that can support some or all of the EUCOM AOR. These BPA requirements would be either “pre-priced” per the agreement or they may be competed competitively amongst all NTV BPA holders.

Basic Services:

The Contractor shall be available to lease or provide a fleet of non-tactical vehicles for the use of U.S. Soldiers in accordance with the requirements below. The Contractor shall provide all labor, materials, equipment, services, documentation, and insurance to support the vehicle requirements throughout Europe to include, Albania, Belgium, Bulgaria, Croatia, Czech Republic, Denmark, Estonia, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Lithuania, Luxembourg, Montenegro, Netherlands, North Macedonia, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Turkey, United Kingdom, Austria, Finland, Ireland, Sweden, Switzerland. The type of Non- Tactical Vehicles (NTVs) or Commercial Vehicles required include but is not limited to sedans, station wagons, minivans, 7, 9, or 15 passenger vans, cargo vans, sport utility vehicles (SUVs). The type and quantify will be identified at the Task Order or BPA Order level.

The primary purpose of these vehicles is to provide transportation of personnel and equipment over long distances, to include crossing borders. Vehicles will be utilized on paved and unpaved road surfaces. The vehicles may be utilized on off-road surfaces (gravel and or dirt roads “range roads”).

Contract Particulars:

1. IDIQ: A single IDIQ would be awarded to a vendor who would be responsible to work directly with the requiring activity to develop, solicit and manage the NTV lease to include resolving any claims/REA that occurred after vehicle turn-in. Vendor would be responsible to provide prompt support to new requirements by obtaining quote(s) generally within 96 hours of a definitive request. Vendor may be required to provide 2 – 3 quotes, depending on the overall value of the request, and or providing a single source validation for when multiple quotes are not available. After the quotes are obtained by the vendor, the quotes will be presented to the contracting office for evaluation and award of a task order. The task order would be comprised of CLINs for the NTV lease, Contractors Fee (pre-priced) for managing the requirement, and a cost reimbursement CLIN for Claims/REAs. The projected IDIQ maximum ceiling is $7.49M and the task orders would have a maximum value of $999,999.00.

2. BPA: Agreements would be established with multiple vendors who can provide support to any or all regions in the EUCOM AOR. These agreements would have some “pre-priced” NTV lease pricing that the Government may order from directly. The “pre-priced” CLINs will be Firm- Fixed Price (FFP) based on the vehicle type. The BPA Agreements would also include a process for competing additional requirements amongst all BPA holders based on the lowest price technically acceptable. Orders through the BPA would only include the price of the NTV(s) and claims/REAs would be delt with through the claims/REA process. BPA orders would have a maximum value of $7.49M.

Instructions to Interested Parties:

Interested parties are invited to respond to this Sources Sought Request by providing the following information -

1. Company name and address:

CAGE Code and Unique Entity Identifier (UEI) Company size and applicable NAICS Point(s) of contact (name, phone number, and email address)

2. Capability within EUCOM AOR:

Provide a brief description of your company's capability to perform non-tactical vehicle leasing services within the EUCOM AOR. Identify the specific countries or areas within the EUCOM region where your company is able to provide services. If your company is unable to provide services in any of the aforementioned countries within the EUCOM AOR, please specify the countries where your company cannot perform the requested services.

3. Feedback:

a. If your company would be interested in participating in either or both contract solution (IDIQ or BPA), please provide your input.

b. Which of the annotated NTVs can your company provide? (e.g.

sedans, station wagons, minivans, 7, 9, or 15 passenger vans, cargo vans, SUVs)

i. Could your company also procure recreational vehicles

(RVs)/campers?

c. Can your company provide all labor, materials, equipment, maintenance services, documentation, and insurance?

d. Indicate the amount of lead time your company would require to provide proposals for the IDIQ approach.

e. Indicate the amount of lead time your company would require to provide proposals for the BPA approach.

f. Provide a summary of your company's relevant experience in providing non-tactical vehicle leasing services?

g. Which countries are you currently providing these services in?

h. Which countries can you provide but are currently not providing services in?

i. Are there any limitations that prevent you from performing these services in other countries? If so, please indicate/provide feedback.

j. Has your company performed contracts similar to the IDIQ concept by managing the complete acquisition?

k. Do you have any other feedback?

Submission Details:

Interested parties should submit their response electronically to Henry.c.caldera.mil@army.mil, and copy Maria.barrow.civ@army.mil no later than 02 October 2023. Please ensure that the subject line of the email includes "Non-Tactical Vehicle Lease - EUCOM AOR - Sources Sought Response."

Disclaimer:

This Sources Sought Request is issued solely for information and planning purposes and does not constitute a solicitation. Responding to this request does not guarantee inclusion in any future solicitation or contract award process. All information provided will be treated as proprietary and used solely for market research. The Government has not made a commitment to procure any of the items discussed, and release of this sources sought notice should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned.

Point of Contact:

For inquiries related to this Sources Sought Request, please contact:

SFC Henry Caldera Contract Specialist +49 09641705468752 Henry.c.caldera.mil@army.mil

Maria Barrow Contracting Officer +49 06111435426837 Maria.barrow.civ@army.mil

Thank you for your interest in supporting the U.S. Army's non-tactical vehicle leasing requirements within the EUCOM AOR. Your response will aid us in assessing potential sources and determining the best course of action.