Sources Sought Questionnaire.pdf

U.S. Department of Justice Federal Bureau of Prisons Field Acquisition Office

U.S. Armed Forces Reserve Complex Grand Prairie, Texas 75051

August 6, 2025

Sources Sought Questionnaire Field Acquisition Office Building and Facilities Section (B&F) Federal Correctional Institution, Phoenix Sources Sought 15B60825PR000036

Upgrade Fire Detection System at FCI Phoenix

The Federal Bureau of Prisons is conducting market research in accordance with Federal Acquisition Regulation, Part 10. A single solicitation will be issued for the project Upgrade Fire Detection System at FCI Phoenix. The Federal Bureau of Prisons (FBOP), Federal Correctional Institution (FCI Phoenix) located at 37900 N 45th Ave, Phoenix, Arizona 85086, intends to make a single award to a responsible entity that will provide all necessary labor, equipment, materials, and related services for the Upgrade Fire Detection System project. This work shall be performed in accordance with the specifications.

This sources sought questionnaire is for information purposes only. The described requirement may or may not be included in the subsequent solicitation.

A summary of the requirements is as follows (Please see specifications for complete requirements):

Scope of Work:

The work included in this contract includes but is not limited to:

a. New addressable, automatic and manual fire alarm system for each building. All buildings on site are part of the Scope of Work. The Contractor will provide detailed, engineered shop drawings, prepared as a delegated-design submittal, and sealed and signed by a qualified design professional (NICET Level 3 minimum or Licensed Professional Engineer).

b. The new fire alarm system will be monitored and controlled using two new UL listed central monitoring and control workstation desktop computer connected to the new fire alarm system network. The Central Control Room will be the location of the primary workstation and used as an on-premise proprietary monitoring station.

c. Provide a new site Fire Alarm Network, using fiber optic cables. Fiber optic cables shall be armored type (metallic protection), Single-Mode (SM). The existing SM fiber optic cable system on site will be used, however significant expansion is needed, including new underground conduit systems and new fiber optic cables to extend to new locations.

d. Initiating circuits will be Class A. Each floor will have a combination of manual pull stations and automatic detectors.

e. Notification circuits will be Class B. All areas must have complete notification appliance coverage throughout each building.

f. Mechanical units, including roof top units and fan coil units, will be interfaced with fire alarm system for fan shut down.

g. All fire sprinkler system risers flow and tamper switches will be interfaced with the fire alarm system.

h. Post Indicator Valves (PIV) located on the exterior around the site will be interfaced with the fire alarm system. New underground conduit will be required for all PIV locations.

i. Kitchen Fire Suppression (Ansul) systems will be interfaced with the Fire Alarm System.

j. Programming and configuration of the fire alarm network, central monitoring and control workstation, fire alarm control units and all associated devices and equipment.

k. Testing, inspection and commissioning of the entire system and all associated devices and equipment.

l. New 20A, 120V circuit breakers and power branch circuits from existing power panelboards to supply FACU and NAC units in each building.

m. While there are some ceiling and side access panels and hatches available, the ceiling space is congested with existing utilities in many locations.

Contractor will be responsible for cutting/patching of ceilings and walls will be required to install new conduit and wiring in existing ceiling spaces.

n. It is expected that hazardous material, including but not limited to, lead-based paints and asbestos will be present at the site. Contractor is responsible for avoiding disruptions to the hazardous material where possible. Where disruption is necessary, provide mitigation as required to complete the scope of work.

o. Many of the walls are CMU/Concrete construction which will require core drilled penetrations to run the new conduit system.

p. Certifications by Contractor’s design professional stating that the installation was completed based on the detailed shop drawings and meets all applicable Code requirements and regulations.

Please answer the following questions:

1. Can your firm provide Upgrade Fire Detection System at the institution specified above?

__________ Yes ___________ No

2. If you answered “No” in Question 1 above, what construction requirements can your firm provide?

3. The North American Industrial Classification System (NAICS) code for Upgrade Fire Detection System is 238210, which sets the small business standard at $19.0 million.

Based on this standard, what is your business size, small or large?

__________ Small ___________ Large

4. What level of subcontracting, if any, would your firm utilized to provide the listed requirement?

5. Are you eligible for participation in one of the following small business programs? If so, please indicate the program.

__________ “8(a)” Program __________ Women-Owned Small Business concern __________ Economically Disadvantaged Women-Owned Small Business concern __________ HUBZone Small Business concern __________ Veteran-Owned Small Business concern __________ Service-Disabled Veteran-Owned Small Business concern

6. The Performance Period estimated for this project is 365 calendar days. Does this time frame appear to be suitable for your firm to complete the requirement?

________Yes ________No

If not, what time frame in calendar days would it take your firm to complete?

____________ Calendar Days

7. How many calendar days does your firm need to prepare a proposal resulting from this solicitation?

30 days___________ 45 days___________ 60 days ____________

8. If awarded a contract, how many calendar days after the award could you begin construction?

Please note that all individuals working on site at the institutions must undergo a security clearance investigation. This investigation may take 30 calendar days or longer to complete.

________ Calendar days after Contract Award

9. If you were to complete this work, where do you estimate your pricing range? Please choose from the drop down box.

Between $100,000 and $250,000 Between $250,000 and $500,000 Between $500,000 and $1,000,000 Between $1,000,000 and $5,000,000 Between $5,000,000 and $10,000,000 More than $10,000,000

10. Please furnish the following information in reference to your firm:

Name:

UEI #

bop54544 Highlight

Address:

Point of Contact:

Telephone Number:

E-mail Address:

Please e-mail your responses to kxsua@bop.gov. Responses must be received no later than

Wednesday, August 13, 2025 by 11:00 A.M. PST

A few notes regarding all FBOP requirements:

1. The resulting solicitation will be distributed solely through the General Services Administration Federal Business Opportunities website at sam.gov. Hard copies of the solicitation are not available. The website provides download instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notices, solicitation, and any subsequent amendments, will be distributed solely through the website. Interested parties are responsible for monitoring the website to ensure they have the most current information about the acquisition.

2. Any contractor interested in obtaining a contract award with the Federal Bureau of Prisons must be registered in the System for Award Management (SAM) at www.sam.gov. All bidders are urged to double check their SAM registration and update as necessary, including the size metrics information and NAICS code.

mailto:kxsua@bop.gov https://beta.sam.gov/ http://www.sam.gov/ bop54544 Highlight