Sources Sought Questionnaire.pdf

U.S. Department of Justice Federal Bureau of Prisons Field Acquisition Office

U.S. Armed Forces Reserve Complex Grand Prairie, Texas 75051

June 05, 2025

Sources Sought Questionnaire Field Acquisition Office Building and Facilities Section (B&F) Federal Correctional Institution Safford Sources Sought 15B60924PR000150

The Federal Bureau of Prisons is conducting market research in accordance with Federal Acquisition Regulation, Part 10. A single solicitation will be issued for the project Replace Perimeter Detection System at FCI Safford. The Federal Bureau of Prisons (FBOP), Federal Correctional Institution Safford (FCI Safford) located at 1529 W Hwy 366 Safford, AZ 85546, intends to make a single award to a responsible entity that will provide all necessary labor, equipment, materials, and related services to replace the existing fence alarm. This work shall be performed in accordance with this Statement of Work. All recommendations suggested by the manufacturer will be included in the installation.

This sources sought questionnaire is for information purposes only. The described requirement may or may not be included in the subsequent solicitation.

A summary of the requirements is as follows (Please see statement of work for complete requirements):

Scope of Work:

New sensor cable shall be installed on and connected to the existing fence fabric. Contractor shall be responsible for installation and testing of the newly installed fence alarm systems and its related components. The contractor is responsible to obtain all permits required to provide this requirement.

1. The Perimeter Security Enclosures and other equipment shall be bonded to the existing buried ground conductor with a dedicated grounding conductor and all field splice boxes shall be installed on all signal wiring including spare conductors entering a building from the exterior. Sensor cable shall be installed and secured to the fence with section C.5.A.2 and C.14 of this statement of work as well as industry standards and relevant code. There shall be no splices on the sensor cable in between individual zones. There shall be no splices housed solely within the armored jacketing of the lead cable. All splices must be contained within a weatherproof coffin splice housing. The new fence alarm sensor cable shall be installed on the inner perimeter fence and the vehicle sallyport fence fabric.

2. Measurements indicated in this Statement of Work are estimated and it is the contractor’s responsibility to verify actual conditions. Furthermore, this work will include but not limited to the installation of an updated software, sensor cable, lead cable, tamper switch, vision boards, junction boxes, processor enclosures, sensor boards, relay boards, computer, HD wide screen touch screen monitor, keyboard and mouse, weather station, system server, and removal of the existing perimeter sensor cable from fence fabric. All work shall comply with industry standards and codes.

3. Brand name products are listed in this Statement of Work. The Federal Bureau of Prisons (FBOP) will accept an “or equal” product, but it must meet each individual requirement in the specification. Should your firm decide to submit an “or equal” product that is not the name brand listed, your firm must submit all technical data with their bid for technical examination.

Should your product not meet the requirement as an absolute “or equal” product, you will be notified in writing that your bid will not be accepted.

Please answer the following questions:

1. Can your firm provide Replace Perimeter Detection System at the institution specified above?

__________ Yes ___________ No

2. If you answered “No” in Question 1 above, what construction requirements can your firm provide?

3. The North American Industrial Classification System (NAICS) code for Replace Perimeter System is 238210, which sets the small business standard at $19.0 million.

Based on this standard, what is your business size, small or large?

__________ Small ___________ Large

4. What level of subcontracting, if any, would your firm utilized to provide the listed requirement?

5. Are you eligible for participation in one of the following small business programs? If so, please indicate the program.

__________ “8(a)” Program

__________ Women-Owned Small Business concern

__________ Economically Disadvantaged Women-Owned Small Business concern

__________ HUBZone Small Business concern

__________ Veteran-Owned Small Business concern

__________ Service-Disabled Veteran-Owned Small Business concern

6. The Performance Period estimated for this project is 297 calendar days. Does this time frame appear to be suitable for your firm to complete the requirement?

________Yes ________No

If not, what time frame in calendar days would it take your firm to complete?

____________ Calendar Days

7. How many calendar days does your firm need to prepare a proposal resulting from this solicitation?

30 days___________ 45 days___________ 60 days ____________

8. If awarded a contract, how many calendar days after the award could you begin construction?

Please note that all individuals working on site at the institutions must undergo a security clearance investigation. This investigation may take 30 calendar days or longer to complete.

________ Calendar days after Contract Award

9. If you were to complete this work, where do you estimate your pricing range?

Between $100,000 and $250,000 Between $250,000 and $500,000

Between $500,000 and $1,000,000 Between $1,000,000 and $5,000,000

Between $5,000,000 and $10,000,000 More than $10,000,000

10. Please furnish the following information in reference to your firm:

Name:

UEI #

Address:

Point of Contact:

Telephone Number:

E-mail Address:

Please e-mail your responses to kxsua@bop.gov.

Responses must be received no later than Wednesday, June 11, 2025 by 11 A.M., PST.

mailto:kxsua@bop.gov

A few notes regarding all FBOP requirements:

1. The resulting solicitation will be distributed solely through the General Services Administration Federal Business Opportunities website at sam.gov. Hard copies of the solicitation are not available. The website provides download instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notices, solicitation, and any subsequent amendments, will be distributed solely through the website. Interested parties are responsible for monitoring the website to ensure they have the most current information about the acquisition.

2. Any contractor interested in obtaining a contract award with the Federal Bureau of Prisons must be registered in the System for Award Management (SAM) at www.sam.gov. All bidders are urged to double check their SAM registration and update as necessary, including the size metrics information and NAICS code.

https://beta.sam.gov/ http://www.sam.gov/