Sources Sought Questionaire for Water Testing - Pekin 2025.docx

FCI Pekin MARKET RESEARCH QUESTIONAIRE (Water Testing) April 21, 2025

U.S. Department of Justice Federal Bureau of Prisons

Federal Correctional Institution, Pekin

2600 South Second Street PO Box 7000 Pekin, Illinois 61555-7000

Contracting Office

April 21, 2025

MARKET RESEARCH QUESTIONAIRE

The Federal Bureau of Prisons, FCI Pekin, IL, is conducting market research in compliance with Federal Acquisition Regulation, Part 10. The contractor shall collect water samples at the Federal Correctional Institution (FCI) and the Federal Prison Camp (FPC) located at 2600 S. Second St., Pekin, Illinois 61554, in accordance with the Illinois Environmental Protection Agency (IEPA) testing requirements. Additional requirements are stated in the Statement of Work. (See Below)

Data collected from this survey is for informational purposes only.

Please answer the following questions:

1. The North American Industrial Classification System (NAICS) code for water testing is 221310, Water Supply and Irrigation Systems, which sets the small business size standard at $41.0 million (Less than or equal to $41.0 million in gross revenue is considered small, above $41.0 million in gross revenue is considered large).

Based on this standard, what is your business size? ____Small ____Large

2. Is your firm eligible for participation in one of the following small business programs?

If so, please indicate which program(s) below:

___ 8(a)” program ___ Women-owned small business concern ___ Economically Disadvantaged Women-Owned Small Business ___ Service-disabled veteran-owned small business concern ___ Hub-Zone small business concern

3. Will your business be compliant with FAR 52.219-14?

(Limitations on Subcontracting) ____Yes ____No

4. Are there any questions or concerns with the SOW? (See Below) If so, please list your questions and/or concerns:

5. Contractor is required to obtain and maintain a class “B” operator’s license through the Illinois Environmental Protection Agency (IEPA).

Is your business currently registered through the IEPA with the necessary licensing?

____Yes ____No

6. Is your business registered in System for Award Management (SAM)?

____Yes ____No

All potential quoters are advised if a solicitation is issued it will include the clause at FAR 52.204-7 (Oct 2018) for System for Award Management (SAM). This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the SAM database. If your company is not registered in SAM, registration can be completed at: https://sam.gov

7. Can your business provide firm fixed unit prices for future contract periods (for example: a contract with a base year and four option years, equaling a total of five years)? Please indicate the maximum number of years you can provide firm-fixed unit prices.

____5 years ____4 years ____3 years ____2 years ____1 year only

8. How many calendar days does your firm need to prepare a proposal resulting from this solicitation?

____15 days ____30 days ____45 days ____60 days

9. If awarded a contract, how many calendar days following an award would it take your firm to begin providing services to the institution? ____Calendar days

Please note that all individuals providing services at the institutions must undergo a security clearance investigation. This investigation may take 30 calendar days or longer to complete.

10. The Federal Acquisitions Regulations requires the following insurance’s:

Workers’ Compensation and Employer’s liability not less than $100,000; and General Liability no less than $500,000 per occurrence; and Automobile Liability of at least $200,000 per person, $500,000 per occurrence for bodily injury, and $20,000per occurrence for property damage. Are these rates and requirements consistent with regulatory requirements in Illinois?

____Yes ____No

11.Please furnish the following information in reference to your firm:

Business Name: ____________________________________________________ Address: __________________________________________________________ Point of Contact: ___________________________________________________ Telephone Number: _________________________________________________ E-mail Address: ____________________________________________________ UEI No. _____________________ CAGE: ______________________

I appreciate the time you have taken to complete this questionnaire. Please email your response to hfrei@bop.gov no later than Monday, May 12, 2025, at 1:00 pm, CST. Please feel free to contact me at if you have any questions.

Sincerely, Hans Frei Contract Specialist Business Unit FCI Pekin hfrei@bop.gov

NOTE: Hard copies of the solicitation will not be available. All future information concerning this acquisition, including the pre-solicitation notices, solicitation, and any subsequent amendments, will be distributed solely through sam.gov. Interested parties are responsible for monitoring the website to ensure they have the most up-to-date information about the acquisition.

Statement of Work Water Testing Services Objective

The objective of this work statement is to provide Class “B” Water Testing Services for the Federal Correctional Institution located in Pekin Illinois.

Scope of Work

The contractor, upon request from the Facilities Manager or designee, who will serve as the Contracting Officer’s Representative (COR), shall collect water samples at the Federal Correctional Institution (FCI) and the Federal Prison Camp (FPC) in accordance with the Illinois Environmental Protection Agency (IEPA) testing requirements.

The contractor shall collect water samples, conduct IEPA Bac-T water testing samples, complete all required paperwork associated with sampling and submit all results to the IEPA in accordance with all state requirements. The contractor is responsible for submitting “Responsible Operator in Charge” forms to the IEPA and maintain them in accordance with IEPA regulations. The contractor shall ensure that the Community Water Supply testing standards for FCI Pekin are current and accurately completed as required by the IEPA Drinking Water Regs. The contractor shall ensure that the Facilities Manager is informed in writing of all correspondence, testing requirements and testing results. Original documentation shall be forwarded and maintained by the Facilities Manager. The contractor may, at times be called upon to provide technical guidance for repairs, new construction and emergency situations. It is the contractor’s responsibility to report any unsafe conditions or violations to the Facilities Manager immediately upon discovery.

Licensing

The contractor is required to have a class “B” operator’s license per the Illinois Environmental Protection Agency (IEPA) and meet all Illinois licensing requirements.

Institution Security

The contractor agrees to adhere to all regulations prescribed by the institution for safety, custody, and conduct of inmates. The contractor shall attend a four hour orientation training program before assuming his/her duties. The awarded contractor will not be reimbursed for the time spent in institution security orientation or other periodic security related training. The following investigative procedures will be applied and appropriate forms completed before the contract is awarded:

National Crime Information Center (NCIC) check;

DOJ-99 (name check);

FD-258 (fingerprint check);

Law Enforcement Agency checks;

Vouchering of Employers;

Resume/Personal Qualifications;

OPM-329-A (Authority for Release of Information);

National Agency Check and Inquiries (NACI) check (if applicable); and Urinalysis (if the test is positive the Contractor shall be disqualified from being awarded the contract)

Educational and Credential Requirement

The Contractor shall have current licensing in their chosen field of expertise that permits them to perform the water testing in the State of Illinois for the duration of the contract.

Quality Standards

The Government reserves the right to inspect and evaluate all services provided during the performance of this contract. The Government may conduct surveillance of any task at any time during the performance of this contract. All surveillance observations will be documented by the Contracting Officer's Representative (COR). When an observation indicates defective performance, the Contracting Officer may issue a Discrepancy Report to the Contractor. The Contractor shall address any Discrepancy Report in writing to the Contracting Officer within ten (10) calendar days of notification, indicating any corrective action taken to rectify the deficiency.

Non-personal Position

The services provided are a contractual arrangement and not a personnel appointment. Payment is based on an end product or the accomplishment of a specific result or service. The service does not constitute an employer/employee relationship. The Contractor will not be subject to Government supervision, except for security related matters. However, contractor performance will be closely monitored. A COR will be appointed to monitor the performance of the Contractor, and, at a minimum, quarterly monitoring reports will be provided to the Contracting Officer indicating the performance level.

Schedule

The work schedule will normally consist of one session per month with hours of services at a mutually agreed upon time. Each service (SV) will consist of the time required to conduct the water testing services for each individual month. The performance schedule will be mutually agreed upon between the Facilities Manager and the Contractor. Typically testing will be scheduled between the hours of 7:30a.m. to 3:30p.m., Monday through Friday excluding federal holidays. Hours may be adjusted to meet the needs of the institution. Due to the nature of a correctional setting, situations may arise in which the contractor will be denied entry into the institution or escorted from the institution prior to the completion of all testing. If denied entrance or escorted out of the institution due to an emergency, the services will be rescheduled. Contractor will not be reimbursed for travel time.

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