Sources Sought PWS DRAFT.docx
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- Attached to
- P222 Site Security Manager Federal contract opportunity
- Solicitation number
- N0018925P222SSMgr
About this file
This document is a Sources Sought for a Performance Work Statement (PWS) related to a federal contract opportunity for construction site security services in support of a special access program construction project at Naval Station Norfolk, Virginia. The objective is to provide security services, including a Site Security Manager (SSM), to comply with security requirements defined in ICD 705, DoD, and Navy SAPCO and SSO policies. The contractor shall provide personnel, management, and materials to implement a Construction Security Plan, conduct security inspections, control site access, and document construction activities. The SSM must have at least 5 years of relevant security experience and 3 years as an SSM on an ICD-705 project. Responses to this Sources Sought should include company information, capability statement, and past performance on similar contracts. Submissions are due by 3:00PM EST on 17 October 2024, but this is not a request for proposals. The anticipated contract will be a single-award, firm-fixed-price, with a 12-month base period and four 12-month option periods.
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UNCLASSIFIED
Performance of Work Statement Project Sponsor Construction Site Security Service
1.0 BACKGROUND
1.1 Project Sponsor requires manpower augmentation for construction site security surveillance services in support of P222 construction project for ACCLOGWING NS Norfolk. Special Access Program Central Office (SAPCO) and Navy Special Security Office (SSO Navy) approved construction projects are subject to overarching and unique program considerations. The infrastructure, equipment, and services being acquired will be critical to ensuring that these construction projects comply with the requirements defined in the ICD 705, "Physical and Technical Security Standards for Sensitive Compartmented Information Facilities", DODD 5205.07 “Special Access Program Policy”, DODM 5205.7 Vol. 1-3 ”Special Access Program Manual”, DONSAPCO/0254-16, “Department of the Navy Special Access Program Physical Security Standards”, DODM 5105.21-V2, “Physical Security, Visitor Control, and Technical Security”, and CNSSI No. 7000, “TEMPEST Countermeasures for Facilities”. In addition, the ICD 705 has several implementing documents to include ICS 705-1, ICS 705-2 and the "IC Technical Specifications for Construction and Management of Sensitive Compartmented Information Facilities (SCIF), IC Tech Spec for ICD/ICS 705 version 1.5.1," dated 26 July 2021 (named here throughout as “Tech Specs”). Documents available at www.odni.gov.
| 2.0 | OBJECTIVE |
| 2.1 | The objective of this requirement is to provide construction site security services to support secure construction projects in-accordance-with (IAW) the Intelligence Community Directive (ICD) 705, Department of Defense (DoD) and Department of the Navy SAPCO (DON SAPCO) and SSO Navy policies. To comply with the above requires the provision of a Site Security Manager (SSM) during the design and construction phase. This position will be on an individual Task Order to support construction schedules and activities. There could be multiple sites under construction at the same time. |
| 3.0 | SCOPE |
| 3.1 | The Contractor shall provide the personnel, management, materials, personal safety equipment, any Construction Security Plan (CSP), Special Access Program Accrediting Official (SAO) or Special Security Official (SSO) specified special security equipment, prerequisite safety and security training, and facilities (not otherwise provided by the Government) necessary to perform the objectives in paragraph 2. These efforts will be performed at Naval Station Norfolk, Norfolk VA, USA. The contractor shall provide the means to document/record construction activities electronically. |
4.0 REQUIREMENTS
4.1 Site Security Manager (1 Full Time Employee (FTE))
| 4.1.1 | In coordination with the government security points of contact (SAO, Physical Security Officer (PSO), and Certified Tempest Technical Authority (CTTA)), create and implement a Construction Security Plan (CSP). SSM should coordinate with government security staff prior to direct engagement with the CTTA or Accrediting Official (AO). The CSP will outline threats and risk mitigation strategies to be carried out on this project and must be approved by the appropriate PSO or SAO. |
| 4.1.2 | Routinely, and at all major project intervals as dictated by government security POC, review security requirements of assigned projects with the project’s PSO/SAO, government construction agency, and project’s General Contractor (GC). |
| 4.1.3 | Ensure the requirements contained within the ICD/ICS-705 (version 1.5.1 or subsequent versions) are implemented and advise the PSO/SAO and CTTA of compliance or variances. |
| 4.1.4 | Conduct periodic security inspections to ensure compliance with the CSP. |
4.1.4.1 Plan for, draft, and submit all required security documentation to government security personnel (i.e. Concept Approval Request, Fixed Facility Checklist, TEMPEST checklist, etc.)
| 4.1.5 | Maintain a list of all personnel employed on this project and include with accreditation documents submitted to PSO/SAO. |
| 4.1.6 | Plan for and supervise procedures to establish site access control and deny unauthorized site access, IAW CSP and pertinent security instructions. |
| 4.1.7 | Maintain CST records for the duration of the project and remit them to the government security POC upon request and at the completion of the project. |
| 4.1.8 | Shall use an extensive knowledge of DoD, ICD/ICS, and any additional policies, regulations, instructions, and procedures to develop and implement innovative construction security strategies to achieve the goals and objectives for the construction security and accreditation of the project IAW CSP. |
| 4.1.9 | Participate in meetings, in-progress reviews, integrated concept and product teams, working groups, and design meetings. |
4.1.9.1 The SSM shall support the government at conferences and meetings by providing input to ensure project security from start to finish of this contract.
4.1.11 Qualifications/Prerequisites:
4.1.11.1 US citizen with no direct nor indirect ties to the contractor performing the construction or any of their subcontractors.
4.1.11.2 Minimum required security clearance is TOP SECRET.
4.1.11.3 Must have at least five (5) years of security experience specifically related to ICD-705 construction, Intelligence Operations, Counter-Intelligence Operations, Counter-Surveillance Operations, Technical Surveillance Counter-Measures, Physical Security, or a combination of these experiences.
4.1.11.4 Must have at least three (3) years’ experience as a SSM or Lead CST on an ICD-705 Construction Security project(s). Leadership/Management means SSM, SSC, or CST-Lead.
4.1.11.5 Must have completed a twenty (20) hour or greater SSM Training Course approved by the Contracting Officer Representative (COR).
4.1.11.6 The SSM must have an expert understanding of the
ICD/ICS-705 (version July 26, 2021, or most current version) as demonstrated by experience completing work on multiple ICD-705 projects that have completed accreditation.
5.0 DOCUMENTATION
| 5.1 | The contractor will provide documentation to Government Security Staff who will coordinate delivery to the PSO, preferably in digital format upon completion of each day and a final report at the end of the project. Contractor shall maintain all reports in chronological order throughout the project. |
| 5.2 | The contractor will provide the means to accomplish digital documentation |
with both photographs and written notes.
| 5.3 | The contractor will provide digital documentation to the government upon request and at indicated milestones. |
| 5.4 | Outside of extenuating circumstances where digital documentation is not possible, handwritten documentation will NOT be accepted on this project. It is the responsibility of the contractor to develop a digital documentation process, in conjunction with the government security staff, as well as provide all necessary equipment and materials for complete digital documentation. |
| 6.0 | WORKING CONDITIONS |
| 6.1 | The contract will require work performance in construction zones inside and outside of buildings. This work may also require exposure to loud equipment noises and associated dust typically found in construction zone areas. Contractor will be required to provide personnel with all personal safety equipment as required on the construction site (i.e., hard hats, safety boots, eye protection, safety vest, hearing protections, etc.) |
| 6.2 | The contractor will require access to scaffolding, ladders, and other equipment requiring fall protection and ladder certifications. The contractor will be required to provide all certifications and training for FTEs and provide documentation to the construction contractor. |
| 7.0 | WORK HOURS |
| 7.1 | Primary hours of work will include a standard 8-hour workday with one half hour for lunch in conjunction with the construction or maintenance contractor’s schedule. Normal workday hours will be scheduled any time between 0600 and 1800. May include work on Saturdays and Sundays. Adjustments to working hours due to extenuating construction activities, like concrete pours, may be required. |
8.0 DELIVERABLES
| Description |
| Number |
| PWS Ref. |
| Delivery Date |
| Qualifications and Prerequisites |
| 0001 |
| 4.1.9, 4.2.11 |
| 10 days prior to employment as requested by the government. |
| Reports |
| 0002 |
| 4.1.2 |
| At interval required by CSP and other regulations |
| Construction activities with photos. |
| 0003 |
| 4.1.2 |
| As indicated by CSP to SSM |
| Security violations. |
| 0004 |
| 4.1.3 |
| Document in daily and weekly reports with a copy to PSO |
| Anomalies and variances in finished construction work. |
| 0005 |
| 4.1.6 |
| Document in daily and weekly reports. |
| Construction Security Plan |
| 0006 |
| 4.2 |
| Prior to completion of 100% Design Phase |
| Security Checklists |
| 0007 |
| 4.2.4.1 |
| As required by Government Security personnel and policies |
| Contractor Manpower Reporting |
| 0008 |
| 9.1 |
| Annually NLT 31 October and/or at contract completion. |
| Quality Assurance Surveillance Plan |
| 0009 |
| 15.1 |
| As indicated by CSP to Government Security Staff |
| 9.0 | CONTRACTOR MANPOWER REPORTING | |
| 9.1 | The Contractor shall report ALL contractor labor hours (including subcontractor |
labor hours) required for performance of services provided under this contract for the project sponsor via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://sam.gov. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk on the sam.gov website.
| 10.0 | GOVERNMENT FURNISHED PROPERTY, MATERIAL, EQUIPMENT, OR INFORMATION (GFP, GFM, GFE OR GFI) |
| 10.1 | The government shall provide access to unique software programs, agency specific information, resource material and documents needed to accomplish the required tasks. All government furnished equipment, software, and information shall be returned to the government upon completion of performance. |
10.2 The Contractor shall provide all supplies, equipment, facilities and services that are required to perform the work under this contract not listed in Section 10.1
| 11.0 | SECURITY |
| 11.1 | Security will be in accordance with the attached DD254. Contractor team individual(s) supporting this task will be cleared at the security level equivalent to the requirement for the facility at the start of the task and maintain the eligibility. Contractors will require access to NIPRNET/SIPRNET computer systems at regional facilities in Norfolk, VA, USA. |
| 11.2 | The contractor shall ensure requirements for safeguarding classified information |
and classified materials, for obtaining and verifying personnel security clearances, for verifying security clearances and indoctrination of visitors, for controlling access to restricted areas, for protecting government property, and for the security of automated and non-automated management information systems and data are fulfilled. The contractor's management system shall prevent unauthorized disclosure of classified and controlled unclassified information. The government shall be immediately notified of any security incident or indication of a potential unauthorized disclosure or compromise of classified or controlled unclassified information (CUI).
| 11.3 | The contractor shall provide security management support. Typical efforts include, but are not limited to, performing classified document control functions, classified materials inventories, program access requests, preparing and monitoring personnel indoctrination and debriefing agreements, and maintaining and using security-related databases. |
| 11.4 | Contractor shall establish appropriate administrative, technical, and physical safeguards to protect all nonpublic Government data to ensure the confidentiality, integrity, and availability of Government data. |
| 11.5 | All contractor personnel are required to be citizens of the United States. |
| 11.6 | Contractor must be able to obtain personnel and vehicle access to military installations. Contractor is responsible for coordinating all necessary access through the local Military Pass and Decal Office. |
11.7 Comply with applicable DoD, Navy, and project cyber-security, information technology (IT) systems, network, and/or security applicable instructions and policies, and ensure all contractor personnel have read and agree to comply with such instructions and policies. The contractor shall especially be familiar with DoN Acceptable Use Policies and provide training to its personnel as to appropriate practices when interacting with Government IT systems and networks.
| 12.0 | PRIVACY ACT AND HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT (HIPPA) |
| 12.1 | The Contractor will have access, work with, and must input personally identifiable information (PII) into Government Information Systems in performance of this contract. In the event of an emergency on the work site, the contractor may be required to document general medical information for record keeping purposes. The Contractor shall adhere to Privacy Act requirements and applicable DoD, Department of Navy (DoN) regulations, instructions, directives and policies regarding PII, including but not limited to NIST 800-122 “Guide to Protecting the Confidentiality of Personally Identifiable Information (PII).” |
12.2 The Contractor agrees to assume responsibility for protecting such information, using best practices, and compliance with applicable references.
| 13.0 | SAFETY |
| 13.1 | Nothing in the Statement of work, nor any Government action or failure to act in performance of the contract shall relieve the contractor of its responsibility for the safety of the contractor's personnel and property, the Government's personnel and property, and the general public. Furthermore, nothing in this PWS shall relieve the contractor of its responsibility for complying with applicable Federal, State, and Local laws, ordinances, codes and regulations (including Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, and those requiring applicable licenses and permits) in connection with the performance of this contract. Additionally, the contractor is responsible for the safety and health of all subcontractor employees. All documents required as a result of OSHA 29 CFR 1910 and 1926 regulations, (i.e. certifications, training, respiratory protection program, workplace hazard assessments), shall be made available to the COR upon request. The contractor shall ensure assigned personnel are adequately trained and qualified for the task being performed. Brief all personnel on the hazards involved with operations and applicable precautions to be taken. Should unidentified hazards arise, cease operations until actions are taken to eliminate or mitigate hazards to safe levels. The contractor will notify the Government Representative (GR) and COR (Contracting Officer's Representative) within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three calendar days to the GR. The contractor shall cooperate with all government mishap investigations. Additionally, if requested by government personnel or designated government representative (GR), i.e., the ACO, PCO, or COR, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators. |
| 14.0 | TRAVEL |
| 14.1 | Travel requirements other than between construction sites will be no more than 5% of the time for this Contract. Travel is local in nature, between project site and Architect and Engineering (A&E) firm in Virginia Beach, VA. |
| 15.0 | QUALITY CONTROL |
| 15.1 | The contractor shall implement and maintain a Quality Assurance Surveillance Plan (QASP) in conjunction with the construction QC and approved by the Contracting Officer Representative (COR) to ensure work performed conforms to the scope of work and meets the requirements under this PWS. The QASP shall, at a minimum provide a method for performing inspections; identifying, correcting and preventing problems/defective service; addressing customer complaints, and improving the quality of services over the life of the contract. |
| 16.0 | QUALITY ASSURANCE |
| 16.1 | The Government reserves the right to perform inspections and surveillance to evaluate the Contractor’s compliance to the contract terms and performance of the requirements in the PWS. The Government will make every effort to ensure that the surveillance methods used are conducted in an objective, fair, and consistent manner. The Government will assign a Contracting Officer’s Representative (COR) who will be responsible for monitoring performance in accordance with the requirements of the PWS. The COR will make every effort to ensure that the surveillance methods used are conducted in an objective, fair, and consistent manner. |
| 16.2 | Contract Discrepancy Report (CDR). In the event of unsatisfactory contractor performance, the Contracting Officer (KO) will issue a CDR that will explain the circumstances and findings concerning the incomplete or unsatisfactory service. The contractor shall acknowledge receipt of the CDR and respond in writing as to how he/she shall correct the unacceptable performance and avoid a recurrence. The Government will review the contractor's corrective action response to determine acceptability and will use any completed CDR as part of an overall evaluation of Contractor performance when determining present or future contractual actions. |
| 17.0 | PLACE OF PERFORMANCE: |
| 17.1 | The primary place of performance shall be on-site Project P222, NS Norfolk, Norfolk, VA, USA. |
| 18.0 | PERIOD of PERFORMANCE: |
| 18.1 | Base period of 12 months with four (4), twelve (12) month option periods. Initial base period to start no later than one month after award. |
Technical Representative: [PROVIDED AT AWARD]
| 19.0 | COVID-19 CONSIDERATIONS |
| 19.1 | Contractor shall comply with provided guidance relating to the prevention of COVID-19. This may include Presidential Executive Orders, CDC, DOD, local, and federal installation guidelines. Contractor personnel may be subject to quarantine/isolation periods at certain locations and shall comply with any federal, state, or local, including federal installation (command specific) requirements. |
UNCLASSIFIED
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