Sources Sought - PR 693JJ924RQ000030 - VRTC Conference Room VTC Upgrade.pdf

Sources Sought: 693JJ924RQ000030 VRTC Conference Room VTC Upgrade

Action Code: Sources Sought

Classification Code: N099, Installation of Equipment— Miscellaneous

Solicitation: 693JJ924RQ000030

Agency/Office: National Highway Traffic Safety Administration (NHTSA)

Location: National Highway Traffic Safety Administration HQ

NAICS Code: 334310, Audio and Video Equipment Manufacturing

Point of Contract: Vincent Lynch, Contracting Officer, ph(202) 366-9568

Title: VRTC Conference Room VTC Upgrade

Description(s):

The National Highway Traffic Safety Administration (NHTSA) intends to negotiate with VSGi Solutionz, LLC as a non-competitive, sole source contract to furnish all labor, equipment, materials, and supplies, as well as performing all operations necessary, to upgrade/refresh EOL Video Teleconference (VTC) equipment located in NHTA’s Vehicle Research & Testing Center (VRTC), location in Ohio.

Background:

NHTSA’s mission is to save lives, prevent injuries and reduce health care and other economic costs due to road traffic crashes, through education, research, safety standards and enforcement activity. NHTSA’s VRTC conducts research and vehicle testing studies in the areas of crash avoidance, crashworthiness, biomechanics, and defects analysis, promoting the development of Federal motor vehicle safety standards. These standards assure safer vehicles to enhance drivers' ability to avoid crashes and travel safely. NHTSA’s VRTC requires an upgrade/refresh to the EOL VTC equipment and software, to continue its support of NHTSA’s mission.

Objective:

The Contractor shall furnish all labor, equipment, materials, and supplies, as well as performing all operations necessary, to upgrade/refresh EOL VTC equipment located in NHTSA’s VRTC.

Capabilities:

The corporate capability statement must address the capabilities necessary to accomplish the scope outlined above as well as the additional tasks and characteristics given below:

SCOPE OF WORK FOR VRTC Conference Room VTC Upgrade:

Equipment:

Part Description QTY Poly G7500 4K Video Codec w/E70 Dual Lens Auto-Track Camera and 8" Touch Control Device - TAA Compliant 1

SoundControl Camera Extender Kit for E70 Camera 1 SoundControl Wall Mount for E70 Camera 1 AMX 8 Input x 4 Output 4K60 All-In-One Presentation Switcher w/Control Processor - TAA Compliant 1

AMX 10 Wired Tabletop Touch Screen - TAA Compliant 1 LG 55" 4K LED Display - TAA Compliant 1 Chief Fusion Micro-Adjustable Medium Display Wall Mount 1 Chief Fusion Thinstall Hardware Kit 1 Biamp 12x8 Digital Signal Processor and Microphone Mixer - TAA Compliant 1 Biamp Parle Pendant Ceiling Array Microphone, White - TAA Compliant 1 Biamp Parle Pendant Ceiling Array Microphone Expansion Unit, White - TAA Compliant 1 Luxul AV Series 12-Port/8 PoE+ Gigabit Managed Switch w/US Power 1 Shure Wireless System w/ HandHeld SM58 and SLXD1 Bodypack Transmitter w/ WL185 Lavalier Microphone - TAA Compliant 1

QSC Audio Amplifier 70V/200W - TAA Compliant 1 QSC 6.5" Ceiling Speakers - TAA Compliant (4 total) 6 C2G HDMI HDBaseT+ USB-B to A and RS232 over Cat Extender Single Gang Wall Plate Transmitter to Box Receiver- 4K60Hz 1

AMX Receiver - TAA Compliant (HDMI @ display & projector) 2 Adapters, Cables and Connectors, as needed, to complete the installation (GFE AV Rack in closet) 1

Poly X30 4K Video Conferencing System with TC8 Touch Control Device - TAA Compliant 1 Poly X30 Display Mount 1 LG 55" 4K LED Display - TAA Compliant 1 Chief Fusion Micro-Adjustable Medium Display Wall Mount 1 C2G HDMI HDBaseT+ USB-B to A and RS232 over Cat Extender Single Gang Wall Plate Transmitter to Box Receiver- 4K60Hz 1

Adapters, Cables and Connectors, as needed, to complete the installation 1 Onsite Installation - Service Includes GFE Deinstallation, System Integration, Configuration, Testing, Project Management, and End User Overview Training 12

AMX Control System Programming 1 Audio System Programming 1

Services:

Maintenance, warranty, and service level agreement requirements shall include:

1. Onsite Integrated Room Maintenance for one (1) year - Service includes onsite technician support, 24 x 7 technical support, RMA support, repair or replacement parts for defective equipment, and firmware updates; and

2. Standard manufacturer warranty support on all video conferencing and A/V equipment.

The warranty coverage includes 24 x 7 access to video conferencing test facilities (IP/ISDN), including next business day replacement parts coverage when available.

Format of Corporate Capabilities Statement:

A Firm Fixed-Price contract is anticipated.

This notice of intent is NOT A REQUEST FOR COMPETITIVE PROPOSALS nor is a Request-for-Proposal solicitation document currently available.

Interested firms should identify their capability provide the services described above. The written response must include detailed information relating to the specific data being requested.

Expressions of interest without sufficient detail to permit evaluation of one’s ability to provide the requested information will not be considered. A determination by the Government not to compete this action based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive acquisition. In the absence of responses from interested firms demonstrating their capability, NHTSA intends to request a proposal from VSGi Solutionz, LLC, on a noncompetitive basis for the work described. Responses must be received by the listed procuring office with 15 days from the date of publication of this notice.