Sources Sought posted 5-6-25 36C25625Q0600.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Magnetic Resonance Imaging (MRI) Staff Services Overton Brooks VAMC Shreveport, LA Includes Trailer and Equipment

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 72114 1706

SOLICITATION NUMBER* 36C25625Q0600

RESPONSE DATE/TIME/ZONE 03-21-2025 3PM CENTRAL TIME, CHICAGO, USA

ARCHIVE 99 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* Q522

NAICS CODE* 621512

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16 Central Arkansas Veterans HCS 2200 Fort Roots Drive, Bldg 41, Room 200 North Little Rock AR 72114 1706

POINT OF CONTACT*

Contracting Officer Thomas M. Kovarovic thomas.kovarovic@va.gov

PLACE OF PERFORMANCE

ADDRESS

Department of Veterans Affairs Overton Brooks VA Medical Center 510 East Stoner Avenue Shreveport LA

POSTAL CODE 71101

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://VA.GOV URL DESCRIPTION VA Website AGENCY CONTACT’S EMAIL ADDRESS thomas.kovarovic@va.gov EMAIL DESCRIPTION thomas.kovarovic@va.gov

DESCRIPTION

This is a SOURCES SOUGHT NOTICE/REQUEST FOR INFORMATION ONLY.

Responses to this notice will be used for information and planning purposes and this notice is being posted to Contract Opportunities on SAM.gov. No proposals are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR

PROPOSALS AND NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall not be construed as a solicitation or as an obligation on the part of the

Department of Veterans Affairs (VA). Responses to this sources sought is not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

This is a NON-PERSONAL services agreement to provide on-site Mobile Magnetic Resonance Imaging (MRI) Services and equipment on site at the Overton Brooks Medical Center, 510 E. Stoner Ave. Shreveport, LA. 71101. The number of staff needed to fulfill the contract are estimated at (3) MRI Certified Technologists (2) Tech assistants -Transporter and (2) Schedulers. The contractor will also be required to provide MRI Equipment and Trailer. The VA requires the vendor to provide sufficient staff (during normal operational hours) to provide MRI services/patient access covering the required 7 days per week (7:00 am – 7 pm; Weekdays; 8:00 am – 5:00 pm every Saturday and Sunday depending on workload volume. Place of Performance:

Contractor shall furnish services at the Overton Brooks Medical Center, 510 E. Stoner Ave. Shreveport, LA. 71101.

This requirement is projected to be posted as a 100% SDVOSB Set-Aside. NAICS 621512, (Medical Resonance Imaging (MRI) Centers) SBA Size Standard of $19M

The vendor’s all-inclusive rate will be required to be based on a rate/charge per scan encompassing Staff/Equipment/Trailer costs.

Offeror’s response to this Notice shall include the following information:

• Offeror’s company name

• UEI

• Federal Tax ID

• Address, point of contact, title, phone number, and email address.

• Type of Small Business if Applicable (This requirement is projected to be a

Service-Disabled Veteran Small Business Set-Aside (SDVOSB))

This requirement also requires the contractor to provide an MRI trailer/Equipment with specifications provided below.

MRI Trailer:

1. Due to limited space in the ED/PET driveway, the contractor shall provide a maximum size of 12 feet wide and 50 feet long.

2. MRI transportable building/trailer to accommodate full access inside the building and around MRI scanner.

3. Hand washing sink if available. The requirement is optional. (Not Mandatory).

4. Fire, code, and intercom connection to VA systems.

MRI Equipment:

• Minimum requirements for this system are a 1.5T MRI

• The minimum bore size is 60 cm/may be larger if the system adheres to space requirements.

• 16 or 32-channel RF system

• Base Unit Gradients – 33/120 or higher.

• System must be able to connect multiple coil elements which can be seamlessly integrated into one examination.

• A detachable table is required

Dedicated application packages: The MRI system will include these applications packages as a minimum

• Neuro Suite

• Angio Suite

• Body Suite

• Ortho Suite

• SPACE/ (3D) turbo spin echo sequence

• TWIST Sequence

• BLADE Sequence

• Diffusion

• SWI

These Coils must be included as a minimum:

• Matrix Head Coil

• Matrix Neck Coil

• Matrix Body Coil

• Matrix Spine Coil

• High count inherent body coil

• 4 channel shoulder array, small and large coils or 16ch flex coil

• Large and Small CP Flex coils

• TMJ Coil

• 8 channel foot/ankle/knee coil or 16ch flex coil

• 8-channel wrist coil or 16ch flex coil

The system shall also include:

- Minimum of 350 lb. load table limit

- Gradient noise level of 99 dB or below without reducing performance.

- Equipment will be capable of sending images to a minimum of 3 destinations

(printer, PACs, Hospital RIS System, etc.)

- Console requires an adapter for each STX table.

- Two days of on-site applications training

MRI Safe Patient Audio system must be included.

• High-fidelity digital audio headset for the patient to listen to audio channels include CD, Internet radio provided by VA, external audio source.

• Patient microphone to enable speaking to MRI technologist

• When talking to the patient the patient sees and hears the MRI technologist with positive 2-way communication. The patient's voice response is transmitted from the microphone to the MRI technologist station speaker.

• Emergency call button for the patient to alert the MRI technologist of any problem or to speak to the MRI technologist

• Capability to play and offer the patient FM radio, Internet radio, and MP3, connections for iPad, iPod, or other audio source.

Additional MRI Trailer and System requirements

• CD Burner

• Full compatibility with hospital PACS system

• DICOM 3.0

• Patient intercom system

• Safety and Warning Systems Visual and Audible Alarms

• Smoke Detectors, MRI Safe Fire Extinguishers

• Emergency Lighting Battery

• Phone and data ports

• 480v 50’ power cable

• Hydraulic patient lift, Stairs, and railings

• HVAC system to maintain trailer environmental systems

• Operators and Technical support Manuals

• Full System Service (Monday – Friday 8 am to 5 pm local time excluding Federal Holidays)

• 24-hour telephone technical support toll-free line, response within 1 hour.

• Qualified and trained system applications specialist on site 3-5 days to train technologists in

• MRI operation and to build and confirm MRI protocols as described by VA reading radiologists

• Connection to VA VPN to enable qualified personnel to remote MRI troubleshooting and system Analysis

This requirement is planned to be posted as a SDVOSB Set-Aside. Offerors interested in bidding on the solicitation, please verify that you can provide (3) MRI Certified Technologists, (2) Tech assistants -Transporter, and (2) Schedulers. Also verify that you have the capability to provide the MRI Trailer and the equipment based on the specification provided above. This requirement period of performance is estimated to include a Base Year and four additional ordering periods for a total of 5 years.

• If applicable, provide past capability/evidence of providing the staff services and equipment required.

• Offeror’s type of business and socioeconomic status since this is planned to be a total Service Disable Veteran Owned Business Set-Aside.

The NAICS code is 621512, (Medical Resonance Imaging (MRI) Centers) (size standard of $19 million), PSC Q522 Medical - Radiology. Responses must be received no later than 3 pm Central Time, 21 March 2025. Responses may be emailed to thomas.kovarovic@va.gov using “MRI and Equipment Overton Brooks VAMC

Sources Sought Response” in the subject line. Facsimile responses will not be accepted. After review of the responses to this sources sought notice, a solicitation announcement may be published on Contract Opportunities. Responses to this sources sought notice are not considered adequate responses to the solicitation announcement.

All interested offerors will have to respond to the solicitation announcement in addition to responding to this sources sought notice. All interested parties are reminded to be registered with System Award Management (SAM) at https://beta.sam.gov/ in order to be eligible for award of Government contracts.

https://beta.sam.gov/