Sources sought Osmometer.pdf

THIS REQUEST FOR INFORMATION (RFI) – SOURCES SOUGHT IS ISSUED SOLELY FOR

MARKET RESEARCH AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A

SOLICITATION.

OSMOMETER OSMO PROMAX

1. Responses to this Sources Sought must be in writing. The purpose of this Sources Sought Announcement is for market research only to make appropriate acquisition decisions and to gain knowledge of Small Business Capability, including Service Disabled Veteran Owned Small Businesses and Veteran Owned Small Businesses (SDVOSB/VOSB) interested and capable of performing the work.

2. The NAICS for this requirement is NACIS 334516 – Analytical Laboratory Instrument Manufacturing.

3. Interested and capable Contractors should respond to this notice not later than 10:00 am (pst) on 8/26/2025 by providing the following via email only to Kevin Ceponis, Contract Specialist, at Kevin.Ceponis@va.gov and also to Marcos Diaz and Marcos.Diaz@va.gov .

Please provide the information below:

Company Name:

DUNS Number:

Address:

Point of Contact Name:

Phone No:

Email:

Business size information Select all that applies:

Small Business Emerging Small Business Small Disadvantaged Business Certified under Section 8(a) of the Small Business Act HubZone Woman Owned Certified Service-Disabled Veteran Owned Small Business (registered in VetBiz.gov) Veteran Owned Small Business (registered in VetBiz.gov)

FSS/ GSA Contract Holder Yes ☐ No ☐ FSS/ GSA Contract Number Effective Date / Expiration Date

NASA SEWP Contract Holder Yes ☐ No ☐ NASA SEWP Contract Number Effective Date / Expiration Date mailto:Kevin.Ceponis@va.gov mailto:Marcos.Diaz@va.gov

(a) A capability statement that addresses the organization’s qualifications and ability to perform as a contractor specifically for the work described in paragraph 5 below. Respondents are also encouraged to provide specific examples (e.g. contract number, point of contact information) of the Contractor’s experience providing the same or similar supplies/services to that described in paragraph 5 below.

(b) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with NASA SEWP or any other federal contract? If so, please provide the contract number.

(c) If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the items/services you are providing information for available on your schedule/contract?

(d) Please submit a capability statement that addresses the organization’s qualifications and ability to perform as a contractor specifically for the work described in Paragraph 4. Respondents are also encouraged to provide specific examples (e.g. contract number, point of contact information) of the Contractor’s experience providing the same or similar supplies/services to that described above requirements.

(e) Please provide general pricing of your products/services for market research purposes.

(f) Please review the service requirements /statement of work/performance work statement (if applicable) and provide feedback or suggestions. If none, please reply as N/A.

4. SDVOSB/VOSB respondents.

(a) If respondent is VOSB or SDVOSB, respondent is encouraged to provide proof of www.sba.gov certification. In addition, SDVOSB/VOSB Contractors are asked to acknowledge that they understand the limitations on sub-contracting pursuant to FAR 52.219-14, Limitations on Sub-Contracting, which will be included in the impending solicitation. Further SDVOSB/VOSB contractors are asked to respond that they are capable of providing the requested services keeping within the parameters of this clause.

(b) Small businesses, including SDVOSB/VOSBS are also advised that per 13 CFR, § 125.6 the prime contractor's limitations on subcontracting are as follows:

(1) General. In order to be awarded a full or partial small business set-aside contract with a value greater than the simplified threshold, an 8(a) contract, an SDVO SBC contract, a HUBZone contract, a WOSB or EDWOSB contract pursuant to part 127 of this chapter, a small business concern must agree that:

(2) In the case of a contract for services (except construction), it will not pay more than 50% of the amount paid by the government to it to firms that are not similarly situated. Any work that a similarly situated subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded.

http://www.sba.gov/ https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=d254fd6f55dec6a6ba3d0fb8c22b9aa4&term_occur=1&term_src=Title:13:Chapter:I:Part:125:125.6 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=28ecffbfcc51433405558dc74cf1be8f&term_occur=1&term_src=Title:13:Chapter:I:Part:125:125.6 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=28ecffbfcc51433405558dc74cf1be8f&term_occur=3&term_src=Title:13:Chapter:I:Part:125:125.6 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=28ecffbfcc51433405558dc74cf1be8f&term_occur=4&term_src=Title:13:Chapter:I:Part:125:125.6 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=28ecffbfcc51433405558dc74cf1be8f&term_occur=5&term_src=Title:13:Chapter:I:Part:125:125.6 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=28ecffbfcc51433405558dc74cf1be8f&term_occur=2&term_src=Title:13:Chapter:I:Part:125:125.6 https://www.law.cornell.edu/cfr/text/13/part-127 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=28ecffbfcc51433405558dc74cf1be8f&term_occur=6&term_src=Title:13:Chapter:I:Part:125:125.6

Please indicate if you would utilize a subcontractor in performing the requirement and supply the information below. Yes ☐ No ☐

The results of this market research will assist in the determination if a set-aside is in the best interest.

Please complete this information for sub-contractor.

Company Name:

DUNS Number:

Address:

Contact Name:

Phone No:

Email:

Business size information Select all that applies:

Small Business Emerging Small Business Small Disadvantaged Business Certified under Section 8(a) of the Small Business Act HubZone Woman Owned Certified Service-Disabled Veteran Owned Small Business (registered in VetBiz.gov) Veteran Owned Small Business (registered in VetBiz.gov)

Supply Requirement:

5. Requesting Supply is for an Osmometer Osmo Pro Max for the VA San Diego Healthcare System at 3350 La Jolla Village Drive San Diego, CA 92161

This shall be delivered within 60 days

1. Background: VA San Diego P&LMS needs to purchase a replacement for an Osmometer, an equipment that provides automated liquid handling, continuous sample loading, and a self-cleaning fluid management system.

The current Osmometer used in the laboratory is outdated, with frequent maintenance issues and delays in turnaround time for patient samples. These limitations have impacted efficiency and pose a risk to meeting clinical testing demands. There is an urgent need to secure a new, modern osmometer that meets current performance standards, improves reliability, and that will support the labs increase in workload.

The VA requires a new osmometer which is critical for the VA San Diego Healthcare System to maintain high-quality laboratory operations and ensure the timely delivery of accurate clinical test results.

2. Specific Requirements for the Osmo Pro Max:

• Automated liquid handling

• Continuous sample loading

• Self-cleaning fluid management system

• Touch screen operation

• Integrated barcode scanners

• Built in quality control features

• Ethernet and USB connectivity

• Integrated data management system

3.Salient Characteristics

• Shall be 14.0” (36 cm) W x 16.5” (42cm) D x 18” (46 cm) H in size.

• Shall be fully automated for sample processing with minimal operator intervention.

It shall feature walkaway capabilities that allow batch testing, significantly increasing throughput and reducing hands-on time.

• Shall be minimally maintained with little downtime due to its self-cleaning features.

Its space-saving footprint shall make it ideal for limited bench space within the clinical laboratory. It shall be modular and allow for seamless integration into the existing workspace.

4.Brand Name or Equal

The Osmometer shall be brand name or equal to the Osmo Pro Max

OsmoPRO Max Automated Osmometer

OSMOPRO MAX EA 1

End of Requirements and Salient Characteristics

6. Please note that if VA’s pending market research establishes that two or more VOSB or SDVOSB, who are certified in VA’s Vendor Information Pages (VIP) site https://www.vip.vetbiz.gov/, can perform the services, VA will set aside the underlying solicitation per 38 U.S.C. §8127.

https://www.vip.vetbiz.gov/

7. All Offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) database found at https://www.sam.gov.

Registration must include Representations and Certifications.

--End of Sources Sought Announcement--