Sources sought Operating Table 36C24W26Q0194.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* OPERATING TABLE-OKC-635

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 95652

SOLICITATION NUMBER* 36C24W26Q0194

RESPONSE DATE/TIME/ZONE 07-09-2026 4:00 PM CENTRAL TIME, CHICAGO,

USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6530

NAICS CODE* 339113

CONTRACTING OFFICE ADDRESS Regional Procurement Office West (RPOW)

3237 Peacekeeper Way Building 200 Suite 204 McClellan Park CA 95652

POINT OF CONTACT*

Martin Torres martin.torres@va.gov

PLACE OF PERFORMANCE

ADDRESS Oklahoma City – OR & SICU Renovation

921 NE 13th Street Oklahoma City OK

POSTAL CODE 73104

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS Martin Torres EMAIL DESCRIPTION martin.torres@va.gov

DESCRIPTION

The Department of Veterans Affairs (VA), is seeking sources for the following procurement:

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation. The purpose of this Sources Sought Notice is to obtain information regarding the item availability and capability of all qualified sources to perform a potential requirement in the future. The responses received from interested sources will assist the Government in determining the appropriate acquisition method. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. All information received in response to this notice will be treated as proprietary and will not be shared with other interested parties.

Respondents are solely responsible for all expenses associated with responding to this Sources Sought Notice. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This Sources Sought Notice does not obligate the Government to award a contract.

PSC Code: 6530

NAICS Code: 339113

The Department of Veterans Affairs, RPOW Activations Division, is conducting market research to identify potential sources which can provide the following:

Contractor must provide Brand Name or Equal to the Stryker Operating Table product listed below:

Description/Part Number* Qty

M9080 - Table,Operating,Pedestal,5 Section 1

Specifications:

1. M9080 - Table, Operating, Pedestal, 5 Section

a. Pedestal type major operating table with 5 sections.

b. Table is mounted on a solid base with casters and locks.

c. Table top surface is fabricated from radio-translucent, conductive panels and the larger table sections are equipped with radiographic cassette tunnels.

d. Table includes Electro-hydraulic controls, side rail locking system, kidney elevator, grounding receptacle and dual arm support section.

e. Designed for use in the operating room in a variety of surgical procedures.

f. Patient Weight Capacity: 1,100 lb. (499 kg) patient support, including raise/lower

(centered on the column)*

g. 1,000 lb (454 kg) full table articulation (centered on the column)*

h. 600 lbs (272 kg) full table articulation, including slide in Normal Orientation, and slide ONLY toward the feet in Reverse Orientation

i. 575 lb. (261 kg) full table articulation, including slide toward the head in Reverse

Orientation

j. Trendelenburg / Reverse - 30° / 30°

k. Lateral Tilt (left/right) - 20° / 20°

l. Head Section - +90° / -90°

m. Back Section - +80° / -40°

n. Leg Section - 0° / -105° (removable)

o. Flex/Reflex - 140° / 100°

p. Manual Override - Yes

q. Perneal Cut-out - Yes

r. Kidney Elevator - 4" powered radiolucent

QTY: 1

2. Installation

RESPONSES SHOULD INCLUDE THE FOLLOWING INFORMATION:

Business Name Business Address Point of Contact, name, phone number and e-mail address

SAM EUID #

NAICS Code Business Size Business Type Capability statement Product country of origin GSA/FSS Contract Number if applicable

Please respond via email to Martin Torres at martin.torres@va.gov. The response due date for this information is Thursday, July 09, 2026, at 4:00PM CST

STATEMENT OF WORK

**THIS IS A BRAND NAME OR EQUAL REQUIREMENT FOR STRYKER OPERATING

TABLE**

INTRODUCTION: The purpose of this Statement of Work (SOW) is to outline the tasks and responsibilities of the vendor in supplying Surgical Operating Table for the OKC VAMC within VISN19 under VA OKC Healthcare System

BACKGROUND: The OKC VAMC is part of VA Oklahoma City Healthcare System. Services include Neuro, Vascular, Cardiac, Orthopedic, ENT, Dental, Ophthalmology, Gynecology, Urology, Plastic and General Surgeries in the Operating Room of the OKC VAMC. The OKC OR has a required need for a new The OKC VAMC is currently under construction for a new OR ICU on the West Wing of our 8th floor expected to be completed in 2027. The IOTA procurement package team have reviewed options for this and determined that the Stryker Operating Table would best meet our needs.

PURPOSE: The Operating Table is a pedestal type, major operating table with five sections and will support a patient weight capacity of 1,100 pounds with a raise/lower feature designed for use in the operating room for a variety of surgical procedures.

SCOPE: OKC VAMC OR is requesting contractors provide brand name or equal that meet or exceed the physical, functional and performance of the listed salient characteristics in this section. The equipment feature is essential to the technical requirements to meet the needs of the government.

PHYSICAL CHARACTERISTICS: Equipment must have physical characteristics to enable the government to perform the capabilities:

**THIS IS A BRAND NAME OR EQUAL REQUIREMENT FOR STRYKER OPERATING

TABLE**

Description/Part Number* Qty

M9080 - Table,Operating,Pedestal,5 Section 1

Specifications:

3. M9080 - Table, Operating, Pedestal, 5 Section

a. Pedestal type major operating table with 5 sections.

b. Table is mounted on a solid base with casters and locks.

c. Table top surface is fabricated from radio-translucent, conductive panels and the larger table sections are equipped with radiographic cassette tunnels.

d. Table includes Electro-hydraulic controls, side rail locking system, kidney elevator, grounding receptacle and dual arm support section.

e. Designed for use in the operating room in a variety of surgical procedures.

f. Patient Weight Capacity: 1,100 lb. (499 kg) patient support, including raise/lower

(centered on the column)*

g. 1,000 lb (454 kg) full table articulation (centered on the column)*

h. 600 lbs (272 kg) full table articulation, including slide in Normal Orientation, and slide ONLY toward the feet in Reverse Orientation

i. 575 lb. (261 kg) full table articulation, including slide toward the head in Reverse

Orientation

j. Trendelenburg / Reverse - 30° / 30°

k. Lateral Tilt (left/right) - 20° / 20°

l. Head Section - +90° / -90°

m. Back Section - +80° / -40°

n. Leg Section - 0° / -105° (removable)

o. Flex/Reflex - 140° / 100°

p. Manual Override - Yes

q. Perneal Cut-out - Yes

r. Kidney Elevator - 4" powered radiolucent

FUNCTIONAL AND PERFORMANCE CHARACTERISTICS: Equipment must provide the functional and performance capability as listed above in section in above.

TRAINING: Contractor is to provide a one-time training at installation of equipment.

Government will not require additional training.

WARRANTY OF EQUIPMENT: Government requirement for standard manufacturer industry warranty term. The government does not accept extended warranty, which requires advance payment.

PERFORMANCE:

All items to be delivered and installed after receipt of purchase order by 09/30/26.

Hours: Normal duty hours are 8:00 a.m. through 3:00 p.m., Monday through Friday, not including federal holidays. Whenever contact with a facility is required outside of normal duty hours, the Contractor shall coordinate these times with the designated COR, POC or designee.

In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following national holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays”

New Year’s Day January 1st Martin Luther King’s Birthday Third Monday in January President’s Day Last Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day November 11th Thanksgiving Day Fourth Thursday in November Christmas Day December 25th

Noncontract Charges: The contractor shall not perform any service that will result in additional charges without prior approval from the Contracting Officer.

Payment: Payment will be made upon receipt of a properly prepared invoice which references the period for which payment is due, the contract number and/or assigned purchase order number. The invoice must include the correct payment address.

Waste Removal: The contractor is responsible for removing and properly disposing of all waste related to the services provided on-site at all VA facilities.

Failure to carry out the above procedures will be considered as a failure to document the service visit and will constitute a failure to perform.

All shipping for parts will be included in the cost of the contract.

PLACE OF DELIVERY: Delivery shall be provided 60 days ARO. Delivery shall be freight on board (FOB) – Destination.

ACE RELOCATION SYSTEMS (IOTA Warehouse), 8120 Mid America Business Park, Building 3, Suite #500, Oklahoma City, OK 73135.

SECURITY

Information Security

The vendor shall ensure adequate LAN/Internet, data, information, and system security in accordance with VA standard operating procedures and standard contract language, conditions laws, and regulations. The vendor’s firewall and web server shall meet or exceed the government minimum requirements for security. All government data shall be protected behind an approved firewall. Any security violations or attempted violations shall be reported to the VA Project Manager and the VBA Headquarters Information Security Officer as soon as possible. The vendor shall follow all applicable VA policies and procedures governing information security, especially those that pertain to certification accreditation.

The contractor shall follow The Veterans Affair Acquisition Regulation (VAAR) security clause VAAR- 852.273-75 “SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY RESOURCES” sited in section C. Contract Clauses

(a) The contractor and their personnel shall be subject to the same Federal laws, regulations, standards and VA policies as VA personnel, regarding information and information system security. These include but are not limited to Federal Information Security Management Act (FISMA), Appendix III of OMB Circular A- 130, and guidance and standards, available from the Department of Commerce's National Institute of Standards and Technology (NIST). This also includes the use of common security configurations available from NIST's Web site at:

http://checklists.nist.gov

(b) To ensure that appropriate security controls are in place, Contractors must follow the procedures set forth in "VA Information and Information System Security/Privacy Requirements for IT Contracts" located at the following Web site: http://www.iprm.oit.va.gov

Contract Personnel Security All contractor employees who require access to the Department of Veterans Affairs' computer systems shall be the subject of a background investigation and must receive a favorable adjudication from the VA Security and Investigations Center (07C). The level of background security investigation will be in accordance with VA Directive 0710 dated September 10, 2004 and is available at: http://www.va.gov/pubs/asp/edsdirec.asp (VA Handbook 0710, Appendix A, Tables 1 - 3). Appropriate Background Investigation (BI) forms will be provided upon contract (or task order) award, and are to be completed and returned to the VA Security and Investigations Center (07C) within 30 days for processing. Contractors will be notified by 07C when the BI has been completed and adjudicated. These requirements are applicable to all subcontractor personnel requiring the same access. If the security clearance investigation is not completed prior to the start date of the contract, the employee may work on the contract while the security clearance is being processed, but the contractor will be responsible for the actions of those individuals they provide to perform work for the VA. In the event that damage arises from work performed by contractor personnel, under the auspices of the contract, the contractor will be responsible for resources necessary to remedy the incident.