SOURCES SOUGHT ONLY.pdf

This is a SOURCES SOUGHT NOTICE ONLY

This SOURCE SOUGHT NOTICE is for the purpose of Market Research. Response to this notice will be used for information and planning purposes. No proposals or quotes are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR PROPOSALS or

QUOTES and NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall NOT be construed as solicitation or as an obligation on the part of the Department of

Veterans Affairs (VA). Responses to this notice is not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

The Network Contracting Office (NCO) 16 is seeking preferably Service-Disabled Veteran

Owned Small Businesses, Veterans Owned Small Businesses, or Small Businesses (but will accept other than small business for market research purposes), capable of providing The

Alexandria VA Medical Center Pineville, LA per the DRAFT statement of work below.

The NAICS code is 334510 Electromedical and Electrotherapeutic Apparatus Manufacturing and the Size Standard is 1250.

Responses must be received by no later than 12:00p.m. Central Standard Time, Wednesday

August,7th 2024. Responses shall be emailed to tabitha.crosby@va.gov Capabilities Statements to include DUNS number. Facsimile or Telephonic responses will not be accepted.

Note: All interested parties are reminded to be registered, active and verified in the following to be considered for Award (as applicable).

SAM: https://www.sam.gov/portal/public/SAM/

VETBIZ: https://www.vip.vetbiz.gov/Public/Search/Default.aspx (SDVOSB/VOSB)

VETS 4212 (Veteran owned small Business are reminded of Reporting Requirements):

https://www.dol.gov/vets/vets4212.htm

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and https://www.sam.gov/portal/public/SAM/ https://www.vip.vetbiz.gov/Public/Search/Default.aspx https://www.dol.gov/vets/vets4212.htm cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. No quotes will be accepted.

Statement of Work for

TempTrak Support Service Contract

Alexandria VA Medical Center

Pineville, Louisiana

1. Scope of Work

The Alexandria VA Medical Center (AVAMC) requires 24/7 remote support and calibration of remote wireless TEMPTRAK sensors as manufactured by Cooper-Atkins Corporation. The TempTrak system monitors temperature and temperature/humidity of critical assets throughout the facility.These monitors are located at the Alexandria VA in Pineville, Louisiana as well as at the Community Based Outpatient Clinics (CBOCs) in Lake Charles, Lafayette, Natchitoches, Fort Polk, and Jennings, Louisiana.

Many of these sensors are used for regulatory compliance for the monitoring of equipment for services such as pharmacy and laboratory. Regulations require that these sensors are calibrated on a yearly basis. The AVAMC requires a manufacturer’s yearly support service agreement that consists of the following, at a minimum:

1.1. Onsite calibrations for NIST/ISO 17025 for up to 345 transmitters/probes

1.2. Extended warranty with no cost replacements due to manufacturer’s workmanship.

1.3. Unlimited software upgrades.

1.4. 24/7 remote technical support with access to technical help desk personnel, via email and phone, for emergency needs.

1.5. Yearly onsite support, which can be scheduled at the same time as the onsite calibrations, to assist in evaluating hardware, software, and communication issues, as well as staff training, at no additional cost.

2. Qualifications and Performance

2.1. The contractor completing the calibrations shall be factory certified and/or factory authorized with the proper credentials and training to successfully complete the calibrations.

2.2. The contractor is required to have their own calibration equipment that has up-to-date calibration certifications.

2.3. Calibration certificates, for the TempTrak equipment, shall be supplied to the medical center upon completion of the onsite and factory calibrations at no additional cost.

2.4. The contractor is responsible for all expenses associated with the travel to and from the place of performance.

3. Period of Performance

3.1. This contract’s performance period shall be November 11, 2024 through

November 10, 2029.

4. Place of Performance

4.1. The place of performance for this contract will be the Alexandria VA Medical

Center located at 2495 Shreveport Hwy, Pineville, La 71360.

4.2. Calibrations associated with the Community Based Out-patient Clinics (CBOCs) will be performed at the locations in Lake Charles, Lafayette, Natchitoches, Fort Polk, and Jennings as required by this Statement of Work.

4.3. All on-site work should be completed between the hours of 8am and 4:30pm CST, Monday through Friday excluding holidays unless otherwise listed in the tasks section or other working hours are approved by the COR.

5. Security Requirements

5.1. The contractor will be escorted while on site to complete the requirements of the contract. No background check or badging requirements are required for this contract.

5.2. Contractor and contractor personnel shall be subject to the same federal laws, regulations, standards and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

5.3. All contractor personnel shall be required to complete the “VA Privacy Training for Personnel without Access to VA Computer Systems or VA Sensitive Information.”

5.4. All contractor personnel shall be required to review the “Contractor Rules of

Behavior” agreement and Acknowledge and Accept the agreement prior to beginning work on site.

5.5. Due to the scope of work, the C&A requirements do not apply, and a Security

Accreditation Package is not required.

6. Documentation

6.1 Contractor shall provide the Alexandria VA with signed service reports, prior to leaving the station, which describes the maintenance and/or repair service performed on the equipment, including all parts used.

6.2 All service reports are to be signed by the contractor’s representative, to validate that the service was completed.

6.3 The final report is to be submitted electronically and in printed form and must be delivered within one week of completion of the inspection and repair. All licenses and certificates will be included in the final report.

DISCLAIMER