Sources Sought_OIG267492_OMP FMSD Furniture BPA_JW.docx

Sources Sought Notice #OIG267492 OIG OMP FMSD – Furniture BPA

SOURCES SOUGHT ANNOUNCEMENT (SSA)

Furniture Blanket Purchase Agreement (BPA)

Department of Health and Human Services (HHS), Office of Inspector General (OIG), Acquisitions Division (AD), Washington, DC is pursuing a single-award Blanket Purchase Agreement (BPA) with a Small Business Manufacturer to support furniture acquisitions and installations for OIG office locations nationwide and international. The resulting BPA will include design and project management services, installation services, storage services, and furniture items from a single manufacturer, to include case good office furniture, modular office furniture, systems furniture, demountable wall partitions and doors, seating, large and small conference and meeting tables, ancillary storage cabinets and file systems, and workstation accessories, including monitor arms for single and double monitors, keyboard trays, ergonomic workspace accessories and lighting for commercial office installations nationwide. Single installations may range in scope from a single 150 SF office to a 40,000 SF office suite and may require installation of furniture at numerous locations simultaneously. Annually approximately 50 task orders of varying size and complexity are anticipated, ranging from dollar values between $10,000 and $500,000 each. Total value of services under this BPA shall not exceed $10,000,000.00.

CONTRACTING OFFICE ADDRESS:

Department of Health and Human Services Office of Inspector General (OIG), Office of Management and Policy (OMP) Acquisitions Division (AD) 330 Independence Ave. SW 5th Floor, Suite 5550 Washington DC 20201

INTRODUCTION:

This is a SOURCES SOUGHT NOTICE to conduct market research and to determine the technical capability of Small Business Manufacturers to provide the required products and services.

The OIG is seeking information for potential sources for small business manufacturers to provide commercial office furniture, design services, project management, installation services, and storage at CONUS and OCONUS locations, including Hawaii and Puerto Rico. See attached list of all required site locations.

DISCLAIMER:

THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A REQUEST FOR PROPOSAL. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY.

CONTRACT/PROGRAM BACKGROUND:

Contract Number: TBD Contract Type: BPA Incumbent and their size: N/A

Brief description of the current program/effort:

The Department of Health and Human Services (DHHS), Office of Inspector General (OIG), Office of Management and Policy (OMP), Facilities Management and Security Division (FMSD) proposes to establish a single-award Blanket Purchase Agreement (BPA) with a small business manufacturer for the procurement of design and project management services, installation services, storage services, and furniture items from a single manufacturer, to include case good office furniture, modular office furniture, systems furniture, demountable wall partitions and doors, task, seminar, and side seating, large and small conference and meeting tables, ancillary storage cabinets and file systems, and workstation accessories, including monitor arms for single and double monitors, keyboard trays, ergonomic workspace accessories and lighting for commercial office installations nationwide.

Anticipated Timeframe: 2021 contract award, 1 base year; 4, 1-year options

Place of Performance: All of OIG’s 82 CONUS and OCONUS locations, including Hawaii and Puerto Rico. See attached list of all required site locations.

REQUIRED CAPABILITIES:

The small business manufacturer must be capable of providing project management and design services, specifications, finish proposals, delivery, storage and installation services, site supervision and punch-list fulfillment for all products ordered. Some locations will have special requirements, such as limitations to delivery schedules, truck sizes, available parking, offloading parameters and special installation schedule requirements that the manufacturer must comply with.

REQUIREMENTS

1. Design and Specifications

· The manufacturer shall be capable of providing design services for each Call Order, utilizing AutoCAD software to produce furniture designs utilizing available products to meet the agency’s requirements.

· The manufacturer shall be capable of providing the agency with finish specification options for each Call Order.

· The manufacturer shall be capable of providing a full bill of materials of specified products to meet the agency’s requirements.

· The manufacture shall be capable of producing designs that comply with all national and local building codes and ADA and OSHA standards.

2. Product Manufacturing and Ordering

· The manufacturer shall be capable of manufacturing products within the standard 8-week industry lead timeframe prior to delivery and installation on site.

· The manufacturer must be capable of producing and providing the following furniture items:

· Case good office furniture

· Modular office furniture

· Systems furniture / workstations of various sizes and configurations

· Tables for Conferences and Meetings of various sizes and technical specifications

· Seating, to include ergonomic task, seminar, and side seating of various materials and specifications.

· Ancillary Storage to include cabinets, file drawer systems, and shelves

· Demountable walls, partitions, and doors

· Workstation accessories to include monitor arms, keyboard trays, and other ergonomic workstation accessories

3. Product Delivery, Installation, and Close Out

· The manufacturer must be capable of delivering ordered products to a local warehouse for assessment and quality control checks prior to delivery to the agency site.

· The manufacturer must be capable of storing items at a local facility for period of time between 30-120 days.

· The manufacturer must be capable of providing installation services at the agency site location and supervising the installation until completion.

· The manufacturer must be capable of providing a site supervisor for each installation to manage the completion of the installation.

· The manufacture must be capable of completing a punch list and fulfilling punch items within 4 weeks of project completion.

· The manufacturer must be capable of providing the agency with AutoCAD plans of the as-built furniture items after installation has completed.

SPECIAL REQUIREMENTS

N/A

SOURCES SOUGHT:

This Sources Sought Synopsis is seeking Small Business Manufacturers to determine their capability on furniture design, procurement, and installation services associated with the need to build OIG office spaces at 82 CONUS and OCONUS locations, including Hawaii and Puerto Rico. See attached list of all required site locations.

The anticipated North American Industry Classification System Code (NAICS) for this requirement is 337214 Office Furniture Manufacturing.

This Sources Sought Synopsis is requesting responses to the following criteria ONLY from all sources that can provide the required services under the NAICS Code 337214.

To assist the AD’s Office in making a determination regarding the level of participation by small business in any subsequent procurement that may result from this Sources Sought Notice, you are encouraged to provide information regarding your plans to use joint venturing (JV) or partnering to meet the requirement. This includes responses from qualified and capable Small Businesses, Small Disadvantaged Businesses, Service Disabled-Veteran Owned Small Businesses, Women-owned Small Businesses, HUBZone Small Businesses, and 8(a) companies. You should provide information on how you would envision your company's areas of expertise and those of any proposed JV/partner would be combined to meet the specific requirements contained in this announcement.

In order to make a determination for a small business set-aside, two or more qualified and capable small businesses must submit responses that demonstrate their capabilities.

Responses must demonstrate the company’s ability to perform in accordance with the Limitations on Subcontracting clause (FAR 52.219-14).

SUBMISSION DETAILS:

The Offeror shall provide a detailed description of their capability to meet and address the requirements and qualifications as described in the REQUIRMENTS Section above.

Each Offeror shall submit an electronic copy of their firm’s Capability Statement. The Capability Statement shall be submitted to the Contract Specialist, Crystal McCane, at email address Crystal.McCane@oig.hhs.gov and Contracting Officer, Nicola L. Carmichael, at email address: Nicola.Carmichael@oig.hhs.gov. Failure to submit Capability Statements via email to both the individuals identified above could be considered non-responsive. All Capability Statement submissions are due no later than 12:00 noon, Eastern Time (ET) March 4, 2021.

Include “SSN- OIG267492-OIG FURNITURE” in the email subject line. Capability Statements must be submitted in the following format but do not require any special forms:

•Single PDF formatted file as an email attachment.

•Page Size: 8 ½ x 11 inches •Page limit: 10 pages• Margins – 1 inch •Spacing – Single Font – Arial, 12-point

The file shall not exceed 2 Megabytes of storage space. Movie and sound file attachments, URL Links, or other additional files, will not be accepted.

Responses must include:

1) Business name and address;

2) Name of company representative and their business title;

3) Type of Business;

4) Cage Code

5) DUNS Number

6) Contract vehicles that would be available to the Government for the procurement of the product and service, to include General Service Administration (GSA), NIH, NASA SEWP, Federal Supply Schedules (FSS), or any other Government Agency contract vehicle. (This information is for market research only and does not preclude your company from responding to this notice.)

Proprietary information and trade secrets, if any, must be clearly marked on all materials.

All information received that is marked Proprietary will be handled accordingly. Please be advised that all submissions become Government property and will not be returned.

All government and contractor personal reviewing the SSN responses will have signed non-disclosure agreements and understand their responsibility for proper use and protection from unauthorized disclosure of proprietary information as described 41 USC

423. The Government shall not be held liable for any damages incurred if proprietary information is not properly identified.

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