Sources Sought Notice VAPHS Wheelchair Van Transportation Services 02.docx

DISCLAIMER

This Sources sought is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this notice is marked as proprietary and will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this notice. This notice is being issued in an attempt to determine the level of interest among all socioeconomic groups. Responses will assist VA planners in determining an appropriate acquisition and set-aside strategy which best fits VA requirements.

The VA Pittsburgh Healthcare System (VAPHS) located at University Drive, Pittsburgh, PA 15240, 1010 Delafield Road, Aspinwall, PA 15215, and their Community Based Outpatient Clinics (CBOCs) in Beaver, Fayette, Washington, and Westmoreland Counties in PA and Belmont County, OH is performing market research to determine if there is a sufficient number of qualified: (1) Service-Disabled Veteran Owned Small Business (SDVOSB); (2) Veteran Owned Small Business (VOSB); (3) Small or emerging small business firms (SB or other); or (4) large business (LB) firms to set aside a single award five year contract for wheelchair van transportation services. Attached is the DRAFT Performance Work Statement with a description of this requirement.

The VAPHS is seeking a five year Indefinitely Delivery- Indefinitely Quantity (IDIQ) contract for Wheelchair Van Services to transport patients including physically and mentally handicapped individuals in wheelchairs, and aged and infirm persons, their attendants and personal belongings throughout the Pennsylvania, Ohio and West Virginia tri-state area. The Contractor shall agree to furnish non-emergent, wheelchair van services, 24-hours per day, seven days per week, (to include all federal holidays) for all patients of VAPHS.

The anticipated period of performance is to start June 5, 2022 for a total of five years.

All interested firms who can meet the requirement should respond, in writing, and provide the following information:

A. General Information:

Information provided SHALL include, but not be limited to the following:

1) Contractor’s Information: Provide your firms contact information, such as: name and address of firm, phone number, e-mail address, DUNS number and the number of miles you are located from the Erie VAMC.

2) Type of Business: whether Veteran Owned, Small, Small Disadvantaged, or Large (see second paragraph above).

a. If you are considered a large business under NAICS 485991 ($16.5 million) are you familiar with subcontracting plans and goals?

b. If you are a small business under NAICS code 485991 are you familiar with the limitations on subcontracting in FAR 52.219-14?

3) Describe your firm’s capability to perform the tasks outlined in the PWS.

c. Are you planning on subcontracting, if so what part(s) of the PWS?

d. Do you provide services 24/7?

e. Do you have the requisite licensing and certifications for vehicles and personnel to perform wheelchair van services?

f. Any other relevant information

3) Experience: Describe one recent (within the past 3 years) and relevant (similar scope) experience as a contractor (specify prime or sub), where you have supported similar requirements. Indicate contract values and number of employees used in completing the contract tasks. Provide the number of contracts performing similar services, average value of contracts, value of largest contract, and contact numbers as applicable. Indicate experience working with VA.

4) Existing Contracting Vehicles: If the respondent has a GSA FSS contract or another applicable contract, indicate contract number, SIN, expiration date, etc. and include how your existing contract is within scope of this requirement.

7) Are you currently enrolled in the Systems for Award Management (SAM) database? https://sam.gov/content/home Interested firms are reminded that in accordance with FAR 4.12, prospective contractors shall complete electronic annual representations and certifications required in the Systems for Award Management (SAM) database prior to award of a contract.

B. Include any recommendations for the following:

1) Recommendations to improve or clarify the Draft PWS; what information can/should be added to the PWS? What information should be clarified within the Draft PWS?

4) Any special licenses required to complete these requirements? NOTE: Contractor will be expected to transport Veterans within the state of Ohio and West Virginia.

Please review in its entirety, the Performance Work Statement (PWS) which is part of this announcement and attached herein.

Provide the information above as well as your capability statement to the Contracting Officer (CO), Maureen Jordan via email at Maureen.Jordan@va.gov no later than 9:00 AM (Eastern Time), Monday, April 4, 2022. Include “Solicitation 36C24422Q0558 – VAPHS Wheelchair Van Services” in the subject line. Any questions regarding this announcement should be directed to the CO as well. This RFQ has been assigned and should be referenced on all correspondence regarding this announcement.