Sources Sought Notice (SSN) FINAL VERSION.docx

N6470925R0004

SOURCES SOUGHT NOTICE (SSN)

MARINE CORPS SECURITY FORCE BATTALLION (MCSFBN) KINGS BAY ADMINISTRATIVE AND LOGISTICS SUPPORT SERVICES

1.0 Product Service Code (PSC)

Support-Professional: Other (R499)

2.0 North American Industry Classification System (NAICS) Code

The applicable North American Industry Classification System (NAICS) code is 561110 – Office Administrative Services.

3.0 Contracting Office Address

Strategic Weapons Facility, Atlantic 1150 USS Los Angeles Road Kings Bay, GA 31547

4.0 Synopsis

This is a SOURCES SOUGHT NOTICE (SSN) announcement. SSNs are issued to assist the Agency in performing market research to determine industry interest and capability. No proposals are being requested or accepted with this synopsis. THIS IS NOT A SOLICITATION FOR PROPOSALS AND NO CONTRACT SHALL BE AWARDED FROM THIS SYNOPSIS. Therefore, no proposals are being requested or accepted in response to this SSN.

5.0 Purpose

In accordance with (IAW) Federal Acquisition Regulation (FAR) Part 10, SWFLANT is conducting market research to determine if sources are capable of successfully performing the requirements identified in this SSN. Specifically, SWFLANT is seeking capable firms to provide the Marine Corps Security Force Battalion (MCSFBN) Kings Bay with support services for the following areas: Program Manager, Administrative Support, Training, and Logistics. Support services are also required by SWFLANT’s Nuclear Weapons Security Division (NWS) in the area of Office Management support services.

The contract type will be Firm Fixed Price. The Period of Performance (POP) will include a base year (12 months) plus 4 option years, and a 6 month extension period.

6.0 White Paper Capability Statement Credentials

SWFLANT is seeking detailed, complete, and thorough White Paper capability statements from interested firms who can demonstrate and document, with evidentiary support, that they 1) possess the minimum qualifications and experience identified in paragraph 7.0 which are critical to the successful execution of the requirements, and 2) demonstrate recent and relevant experience, as the Prime contractor (or subcontractor) performing the same/similar efforts of the same/similar scope, size, and complexity to the enclosure (1) SSN SOW requirements identified in paragraph 8.0. Interested firms must demonstrate their existing capability, or potential to acquire the capability, to meet the attachment (1) SSN SOW requirements by the time of contract award, estimated to be 27 March 2025.

6.1 Small Business Concerns

IAW FAR Subpart 19.2 Polices, SSP seeks to provide maximum practicable opportunities in its acquisitions to small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns. Small Business Concerns who possess the minimum qualifications and experience identified in paragraph 7.0 and who can demonstrate its concerns’ capability (or ability to obtain the capability by the contract award date) to execute the complete requirements identified in the attachment (1) SSN SOW in paragraph 8.0, as well provide the requisite past performance experience detailed in Section 9.0, are encouraged to respond to this SSN.

If a small business concern intends to partner with another entity, the small business concern must identify which specific attachment (1) SOW efforts/tasks it intends to perform, as well as the specific efforts/tasks the partner will perform, with the substantiating data required in this SSN supporting the identified partnering roles and responsibilities. NOTE: 100% of the enclosure (1) SOW and SSN requirements must be addressed in any submitted partnering submittal, if obtainable.

NOTE: In the event this contract is set aside for small business concerns, the small business concern agrees that it will be in strict compliance and conformance with the percentage payment limitations for services, supplies, or construction (as applicable) to subcontractors that are not similarly situated entities in accordance with FAR 52.219-14 Limitations on Subcontracting and state such in their response.

7.0 Minimum Qualifications / Experience Requirements

Interested firms shall document and submit specific and evidenced / demonstrated possession of the minimum qualifications and experience requirements in the technical areas identified in bullets a through e below which are critical to the successful execution of the enclosure (1) MARINE CORPS SECURITY FORCE BATTALLION (MCSFBN) KINGS BAY ADMINISTRATIVE AND LOGISTICS SUPPORT SERVICES SOW requirements in paragraph 8.0. This experience shall be documented as specified in paragraph 9.0.

a. Executive Staff - Program Management experience to include a bachelor’s degree, 5 years’ experience in program management, and previous experience in leading a team of at least 25 personnel.

b. Administration - Administrative management experience, to include legal and travel, to provide support to the Navy Administration Department for approximately 1,000 military members, including assistance to the MCSFBN Commanding Officer and Executive Officer. This management support includes advising senior military leadership on status of manning profiles, upcoming transfers (incoming/outgoing), and Personnel Reliability Program (PRP) eligibility to ensure the MCSFBN remains manned at a level to support NWS operations.

c. Operations and Training Management – Operations and Training management experience, including Information Management, Media, Training management, force on force training gear management/sustainment, to provide support the MCSFBN for approximately 1,000 military members. This management support includes advising senior military leadership on status of MCSFBN command training and qualifications programs to ensure the MCSFBN remains trained and qualified at a level to support NWS operations.

d. Logistics - The Contractor shall provide logistics management support to the MCSFBN Logistics Office for approximately 1,000 military members. This management support includes advising senior military leadership on status of MCSFBN command facilities, equipment, and outfitting to ensure the MCSFBN remains sufficiently equipped and outfitted to support NWS operations.

e. Office Management – office management support and clerical services for government civilian and military personnel, which consists of approximately 50 personnel total.

8.0 Description of Requirements

See enclosure (1) MARINE CORPS SECURITY FORCE BATTALLION (MCSFBN) KINGS BAY ADMINISTRATIVE AND LOGISTICS SUPPORT SERVICES SOW Requirements.

8.1 Quantity of Personnel Required / Place of Performance

39 Full Time Equivalent (FTE) personnel who will provide on-site support at Naval Submarine Base Kings Bay, GA.

9.0 Evidentiary Qualifications/Experience Documentation Requirements

Interested firms must possess the requisite minimum qualifications and experience identified in paragraph 7.0 and demonstrated relevant and recent experience as it relates to the enclosure (1) MARINE CORPS SECURITY FORCE BATTALLION (MCSFBN) KINGS BAY ADMINISTRATIVE AND LOGISTICS SUPPORT SERVICES SOW requirements in paragraph 8.0. White Paper Capability statements must include all of the content and details identified below:

9.1 Minimum Qualifications / Experience Requirements Validation

White Paper Capability statement submissions shall include a discrete section with the heading “Minimum Qualifications / Experience Requirements” and document, with specific information, each of the minimum qualifications identified in paragraph 7.0. This section may cite contract reference efforts detailed in Table A of paragraph 9.2 below provided that respondents provide context and rationale as to how that contract reference effort(s) demonstrate possession of the applicable Minimum Qualifications / Experience requirements of bullets a through e identified in paragraph 7.0 – or have capability of obtaining by contract award.

9.2 Relevant & Recent Experience / Supporting Narratives

In addition to demonstrating possession of the requisite Minimum Qualifications / Experience requirements identified in paragraph 7.0 above (or have capability of obtaining by contract award), interested firms shall demonstrate relevant and recent experience performing the same or similar efforts and or completion tasks (as applicable) to the enclosure (1) MARINE CORPS SECURITY FORCE BATTALLION (MCSFBN) KINGS BAY ADMINISTRATIVE AND LOGISTICS SUPPORT SERVICES SOW requirements in paragraph 8.0. Relevant experience is defined as performing efforts/tasks similar in scope, size, and complexity as the enclosure (1) MARINE CORPS SECURITY FORCE BATTALLION (MCSFBN) KINGS BAY ADMINISTRATIVE AND LOGISTICS SUPPORT SERVICES SOW requirements with an annual incurred cost/expense of at least $3.1M. Recent experience is defined as work performed within 5 years of the SSN posting date. To substantiate the performance of relevant and recent efforts/tasks to the enclosure (1) MARINE CORPS SECURITY FORCE BATTALLION (MCSFBN) KINGS BAY ADMINISTRATIVE AND LOGISTICS SUPPORT SERVICES SOW requirements, White Paper Capability statements shall provide a list of current or previous contract references and the efforts/tasks performed thereunder detailing and evidencing a direct correlation of the contract reference efforts/tasks to the enclosure (1) MARINE CORPS SECURITY FORCE BATTALLION (MCSFBN) KINGS BAY ADMINISTRATIVE AND LOGISTICS SUPPORT SERVICES SOW using the specific outline provided in Table A below. Submitter’s responses to the Table A SSN CLIN SOW outline shall include the following information per individual contract reference:

(i) Summary of relevant work performed and how that specific work demonstrates capability to perform the specific requirements identified in the enclosure (1) SSN SOW requirements;

(ii) Current / Prior Contract Number(s) and Customer/Agency Supported;

(iii) Identification of your role as the Prime or Subcontractor;

(iv) Contract Type;

(v) Period of performance of the specific contract reference effort performed;

(vi) Quantity of FTE personnel utilized on the specific contract reference effort, per annum, with distinction and FTE quantities identified between the respondents FTE employees and any subcontractor FTE employees;

(vii) Net Dollar value (base and options) for each contract reference and the Annual Incurred costs for each contract reference provided which demonstrates the magnitude of those contract references in comparison to the annual estimated value cited in paragraph 9.2 above. NOTE: solely citing an IDIQ ceiling amount or base and all options aggregate value without the annual incurred costs for the submitted contract reference(s) is NOT acceptable – amounts must be specific to the actual incurred costs for a Contract CLIN(s) or Individual Task Order(s), for the contract reference(s) cited in Table A below; and

(viii) Customer point of contact with valid phone number and email.

TABLE A – SUMMARY OF RELEVANT & RECENT WORK EXPERIENCE

10.0 Company Information and Deadline for Submittal

White Paper Capability statements shall be submitted in Microsoft Word for Office 2016 compatible format or PDF format and are due no later than 06 November 2024, 4:00pm EST. The White Papers shall not exceed 5 pages in total, using 12-point Times New Roman and 1” margin and shall be submitted via e-mail to SPK12CONTRACTS@swflant.navy.mil.

ALL White Paper Capability submittals shall include the following information “not” included in the aforementioned maximum 5-page limit:

1. Company Administrative Information

a. Company Name:

b. Company Point of Contact (email and phone) and Title:

c. Company Address:

d. Unique Entity Identifier (UEI) No:

e. Cage Code:

2. Size of business, including; total annual revenue, by year, for the past five years and number of employees;

3. Ownership, including whether: small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns;

4. Number of years in business;

5. Identification of the current security clearance held at your facility that will provide support to the enclosure (1) Marine Corps Security FORce Battallion (MCSFBN) Kings Bay administrative and Logistics SUPPORT SERVICES SOW requirements. NOTE: Work to be performed under this contract shall require the contractor to have a facility clearance of TOP SECRET.

Respondents to this SSN shall indicate which portions of their response are proprietary/business sensitive and should mark them accordingly. It is the responsibility of the SSN respondent to monitor the sam.gov website for additional information pertaining to any potential acquisition.

11.0 Government Assessment

The White Paper Capability statement responses to this SSN must meet the requirements stated in the SSN and will be reviewed to determine whether each respondent is capable of performing the requirements. This review will be based solely on the specific data and supporting content provided by the respondents in their White Paper Capability statement submissions and responses to any follow on clarification inquires submitted by the Government. Incomplete or generalized White Paper Capability statements, without specificity as it relates to the SSN content requirements, omitted content, or content which fails to address all of the requirements of this SSN, will have a direct affect upon the Government’s assessment of the White Paper submittal. The Government’s assessment will include, but is not limited to, the following:

(1) The respondent’s specific and evidenced / demonstrated possession of the Minimum Qualifications / Experience requirements identified in paragraph 7.0.

(2) The respondent’s demonstrated ability to manage, as a Prime or Subcontractor, the types and magnitude of requirements identified in the enclosure (1) MARINE CORPS SECURITY FORCE BATTALLION (MCSFBN) KINGS BAY ADMINISTRATIVE AND LOGISTICS SUPPORT SERVICES SOW requirements based on their relevant and recent performance of same/similar efforts/tasks in terms of scope, size, and complexity.

(3) The respondent’s demonstrated technical ability, as a Prime or Subcontractor, to execute the enclosure (1) MARINE CORPS SECURITY FORCE BATTALLION (MCSFBN) KINGS BAY ADMINISTRATIVE AND LOGISTICS SUPPORT SERVICES SOW requirements based on their relevant and recent performance of same/similar efforts/tasks in terms of scope, size, and complexity.

(4) The respondent’s demonstrated capacity to execute the enclosure (1) MARINE CORPS SECURITY FORCE BATTALLION (MCSFBN) KINGS BAY ADMINISTRATIVE AND LOGISTICS SUPPORT SERVICES SOW requirements based on their relevant and recent performance of same/similar efforts in terms of scope, size, and complexity, the quantity of personnel required, and the contract award date.

12.0 SSN Disclaimer

This SSN is issued solely for Market Research purposes. It does not constitute a Request for Proposal (RFP) nor a promise to issue an RFP in the future. This SSN does not commit the Government to solicit or award a contract. The information provided in the SSN is subject to change and is not binding on the Government. Respondents are advised that ALL costs associated with responding to this SSN, including any requests for follow-up information, will be solely at the interested parties’ expense and the Government will not pay for any information or costs incurred or associated with submitting a SSN White Paper Capability statement or follow-on responses.

The Government reserves the right to consider a set-aside for small businesses or one of the small business preference groups. (e.g., small business, service-disabled veteran-owned small business, 8(a), HUBZone small business, and women-owned small business programs).

ATTACHMENT (1)

MARINE CORPS SECURITY FORCE BATTALLION (MCSFBN) KINGS BAY ADMINISTRATIVE AND LOGISTICS SUPPORT SERVICES

PERFORMANCE WORK STATEMENT (PWS)

1.0 SCOPE OF WORK

The Marine Corps Security Force Battalion (MCSFBN) requires contractor support services for the following areas: Executive Staff, Administration, Training, and Logistics. The Strategic Weapons Facility, Atlantic (SWFLANT) Security Department requires contractor support for Office Management support services. The Contractor shall provide all labor, materials, Contractor-furnished equipment, supervision, and management required to accomplish the performance work statement provided in paragraph 4.0.

2.0 BACKGROUND

The MCSFBN has historically obtained Contractor support services to support on-going requirements in the areas of executive staff, administration, training and logistics, and the SWFLANT Security Department has historically obtained Contractor support services to support on-going requirements in the area of office management support. The services provide support for approximately 1,000 service members assigned to the MCSFBN and SWFLANT Security Department, who also provide services in support of the SWFLANT mission.

2.0 Acronyms

3.0 GENERAL REQUIREMENTS/PERFORMANCE REQUIREMENTS

The place of performance for this requirement is the Naval Submarine Base in Kings Bay, Georgia. All Contractor personnel shall have active secret security clearances prior to performing tasks under this contract unless otherwise stated in the PWS. The Contractor shall have a facility top secret clearance. This facility clearance must be approved prior to award. The Contractor shall provide resumes for personnel indicated as “Key Personnel” that establishes that the proposed personnel have the skills and experience required by the PWS.

The Contractor shall establish adequate work shifts between the core working hours of 6:00 a.m.

–5:00 p.m. Monday through Friday to provide the required services. Work on weekends and federal holidays will normally not be required.

During the performance of this contract, the Contractor shall anticipate providing support beyond the normal core working hours to support the overall logistical program. This overtime may be used to support Command functions, ceremonies, inspections, operations, audits, or other activities after core working hours. In addition, Contractor personnel shall be available to coincide with Government work scheduled and to support safety requirements. These services include, but are not limited to, issuing gear, review, surveillance of operations, and destructive weather preparations.

4.0 PERFORMANCE WORK STATEMENT

SPECIFIC AREAS REQUIRING CONTRACT SUPPORT SERVICES

The specific performance requirements to accomplish this effort are outlined in the paragraphs below. Resumes are required for Key Personnel only. The Contractor shall provide a compliance matrix for non-Key Personnel to ensure the required skills, knowledge, and experience of its personnel meet the minimum requirements of the PWS.

Area 1: Program Management/Executive Support Services Task 1: Program Management Support (Key Personnel) Task 2: SWFLANT Security Department Office Management Support Task 3: Quality Assurance Program Management Support (Key Personnel)

Area 2: Administrative Support Services Task 1: Administrative Management Support (Key Personnel) Task 2: Legal Support (Key Personnel) Task 3: Travel Support Task 4: Administrative Support Task 5: Education Services Support Area 3: Operations Support Services Task 1: Operations Management Support (Key Personnel) Task 2: Information Management/Media/Training Support Task 3: Small Arms Simulation Training Support Task 4: Operations Administrative Support (Key Personnel)

Area 4: Logistics Support Services Task 1: Logistics Management Support (Key Personnel) Task 2: Senior Supply Support Task 3: Warehouse Support Task 4: Facilities Support Task 5: Transportation Support Task 6: Ammunition Inventory Management Support (Key Personnel) Task 7: Ammunition Quality Assurance Support (Key Personnel) Task 8: Supply Administrative Support Task 9: Ammunition and Explosives (A&E) Support Operations

AREA 1: PROGRAM MANAGEMENT/EXECUTIVE SUPPORT SERVICES

Area 1

Task 1: Program Manager (Key Personnel)

The Contractor shall assign a dedicated, an on-site individual as the Program Manager (PM) for this contract. The PM is a key person and must have a bachelor’s degree, 5 years’ experience in program management, and previous experience in a leadership position. The PM shall have the authority to commit the Contractor in all matters related to this contract. The PM shall be responsible for coordinating, formulating, disseminating, recommending, and performing all task requirements issued by the Government. The PM shall be free of any collateral duties and shall not perform additional functions not directly related to the PM role for this contract. The PM shall serve as the primary liaison between the COR and the Contractor’s on-site personnel and senior leadership. The PM shall ensure that existing personnel are reassigned as required to provide support for special projects as needs arise. If the need requires additional personnel, above and beyond current workforce, then the requirement must be brought to the COR and the Contracting Officer for approval prior to execution.

The PM shall conduct weekly status meetings with the COR, provide monthly departmental progress and status reports to the COR, and immediately report any other significant issues to the COR. The PM shall attend weekly MCSFBN leadership meetings to ensure alignment with MCSFBN operations. The PM shall provide a copy of the monthly contractor progress and status report to the COR by the 5th day of the month.

Skills and knowledge required (Program Manager):

Active Secret Clearance Bachelor’s degree from an accredited institution.

5 years of experience in program management

WORKLOAD DATA:

These actions are representative of the typical actions involved in the performance of this contract, but they are not meant to be an all-encompassing list of the work required. The contractor is responsible for performing all tasks listed in the PWS.

PROGRAM MANAGER:

Historically, the Program Manager has performed 8,500 actions per year as follows:

Provide oversight of all contractor functions

Attend various command meetings

Review correspondence and reports for content errors

Provide advice and consultation via email, phone and in person

Area 1

Task 2: SWFLANT Security Department Administrative Support

The Contractor shall provide administrative support and clerical services to the SWFLANT Security Department Government civilian and military personnel, which consists of approximately 40 personnel total.

Tasks include documenting, routing, and maintaining command correspondence. Contractor shall provide administrative support for documentation changes, calendar management, and provide administrative support for personnel evaluations, fitness reports, summary sheets, and adverse letters for security personnel. Contractor shall prepare classified correspondence, up to level Secret, to include instructions, travel requests, training forms, and other security forms. The Contractor shall track all departmental personnel action requests (i.e. leave requests, special requests).

Contractor shall maintain a documentation library. Contractor shall track changes concerning notices, instructions, MOA’s, and TSO’s.

Contractor shall track and report training requirements until completion utilizing SWFLANT training databases, perform maintenance of the departmental SharePoint site, and prepare and track training and travel requests. The Contractor shall draft yearly and quarterly training plans and monitor and track individual training plans to completion including forecasting the required budget. The Contractor shall extract and create various training/qualification reports.

Minimum skills and knowledge required (SWFLANT Security Department Office Management Support):

Active Secret Clearance;

12 months of clerical experience;

High School Graduate or GED equivalent.

WORKLOAD DATA

SWFLANT SECURITY DEPARTMENT ADMINISTRATIVE SUPPORT:

Historically, the SWFLANT Security Department administrative support has performed 15,750 actions per year as follows:

Log in and track all departmental correspondence, leave requests, special requests, instructions and standing orders

Prepare and proofread departmental correspondence

message traffic

Maintain departmental training records and submit required reports

Maintain existing library of departmental instructions and TSO’s

Provide advice and consultation via email, phone and in person

Area 1

Task 3: Quality Assurance Program Management Support (Key Personnel)

The Contractor shall provide Quality Assurance Program Management Support services to provide program analysis to support the Marine Corps Security Force Battalion regarding strategic weapons. The Quality Assurance support personnel shall develop and execute compliance monitoring programs for the Battalion Executive Officer and the Operations Officer to ensure that battalion processes are conducted in accordance with Nuclear Weapons Surety Standards and Nuclear Weapons Security Standards.

Quality Assurance Program Management support tasks include measuring program against Nuclear Weapons Surety Standards by monitoring, providing trend analysis, participating in root cause analysis efforts, providing recommendations for corrective actions, reporting on implementation and effectiveness of corrective actions, drafting lessons learned and drafting white papers and Strategic Weapons System Personal Incident Reports (SWSPIR’s). The Contractor shall track SWFLANT Nuclear Weapons Security Officer (NWSO) deficiencies through implementation of corrective actions.

The Contractor shall compile information from various sources (including e-mail, meetings, etc.) and develop/maintain a security program Plan of Action and Milestone (POA&M) for major battalion events to include inspections, drill programs, root cause analysis and during operational periods. Contractor shall create and maintain databases, provide trend analysis and perform records management to include maintaining information on a share point database, hardcopies, and orders index.

The Contractor shall review battalion generated policies and directives for compliance with DoD M5210.41 and other higher directives and provide process improvement recommendations to mitigate deficiencies. Contractor shall conduct Quality Assurance review of Guard Post Orders for adherence to applicable regulations, directives and instructions.

Minimum skills and knowledge required (Quality Assurance Program Management Support):

Active Top secret Clearance;

High school Graduate or GED equivalent;

24 months’ experience of DON Nuclear Weapons Surety Programs and DON Nuclear Weapons Security Programs.

WORKLOAD DATA

QUALITY ASSURANCE PROGRAM MANAGEMENT SUPPORT:

Historically, the quality assurance program management support has performed 7,750 actions per year as follows:

Assist MCSFBn Operations Officer with organization and training

Provide root cause analysis of deficiencies and recommend corrective action

Brief senior leadership and prepare and present written and oral presentations

Measure and evaluate program effectiveness

Draft new drill scenarios for restricted areas and monitor and evaluate effectiveness

Observe inspections and draft corrective actions on noted deficiencies

Provide advice and consultation via email, phone and in person

Area 2 – ADMINISTRATIVE SUPPORT SERVICES

Task 1: Administrative Management Support (Key Personnel)

The Contractor shall provide administrative management of the Navy Administration Department for approximately 1,000 military members, including assistance to the MCSFBN Commanding Officer and Executive Officer. This management support includes advising senior military leadership on status of manning profiles, upcoming transfers, upcoming gains, Command Pay and Personnel Administration (CPPA) in the Naval Standard Integrated Personnel System (NSIPS); financial issues, personnel reporting, status of personnel records, and Personnel Reliability Program (PRP) eligibility to ensure the MCSFBN remains manned at a level to support NWS operations.

The contractor shall monitor all incoming and outgoing orders and report weekly the command’s military manpower for approximately 1,000 military members using the Billet Based Distribution (My Navy Assignment), Enlisted Distribution Verification Reports, and Post Validations systems. The Contractor shall attend daily Executive Department leadership meetings to ensure Navy Administration and Manning resources functions align with MCSFBN goals and requirements. These meetings include XO Standup and OPS review, Personnel Reliability status reports, Commander’s Unit Brief, Light Limited Duty, and Force Preservation.

The contractor shall liaison with Bureau of Naval Personnel (BUPERS) for all requirements relating to personnel distribution. The contractor shall monitor and coordinate MCSFBN personnel rotations. The contractor shall ensure personnel qualifications and skill levels align with organizational and Navy-wide requirements. The contractor shall recommend MCSFBN staffing rotations to ensure no gaps in corporate knowledge, mission leadership, or operational needs. The contractor shall oversee the Education Services providing for the Navy-wide Advancement Exam program.

The contractor shall advise MCSFBN command leadership on Navy Administrative requirements and ensure compliance with all aspects of Naval Administration and Personnel related functions. This includes monthly trainings, PHONECONS, and email communication between six Transaction Service Centers (TSC) and seven Regional Support Centers (RSC). Review and make recommendations to administrative policies and procedures, and ensure they are within the guidelines and meet all requirements to ensure accurate data. Maintain and coordinate the personnel benefits programs to include: Special Duty Assignment Pay, Basic Allowance for Housing (single and dependent), Family Separation Allowance, and Basic Allowance for Substance and accelerated advancements program, ensuring all qualified personnel receive appropriate benefits and provide training, conduct annual review and routine audits of each program.

The contractor shall assist in writing and proofing command correspondence and directives. The contractor shall be authorized to have delegated signature authority by the Commanding Officer for various forms of command correspondence to the maximum extent allowed by law.

The contractor shall be familiar with the Defense Travel System (DTS), Government Credit Card (GOVCC) Program, and have general operating knowledge of both systems. The contractor shall have operating knowledge of all Access based databases utilized within the Navy and Marine Corps Security Force Battalion. The contractor shall have primary responsibility for the administrative oversight, workload distribution and quality control for:

· Paralegal Support

· Government Travel Support

· Clerical Support (to include Mailroom Management)

· Educational Services

Major Responsibilities/Activities

· Provide weekly Battalion Manning reports to Strategic Weapons Facility Atlantic (SWFLANT).

· Attend weekly executive level meetings and provide updated status of the department’s completed and pending projects.

· Interface with the Detailers at the Bureau of Naval Personnel Office and Strategic Systems Programs on a weekly basis to discuss orders management and manning issues.

· Draft and approve the command’s Plan of the Week schedule.

· Preparation and processing of paperwork for unauthorized absentee, next-of-kin notification, declaration of deserter (DD 553) and return of deserter messages.

· Assist in the planning, coordinating and recording of Divisional Review Boards, Executive Officer Inquiries, and Commanding Officers Non-Judicial Punishment.

· Supervise the Educational Services Officer program to include ordering exams, and coordinating with TSC Pensacola to ensure all requirements have been met.

· Providing training and continuous education to admin department personnel.

· The contractor maybe required to travel to various locations for training on new technologies, policies and procedures, site visits or to attend conferences in support of the mission at SWFLANT/Battalion, TSC CPPA trainings and monthly meetings in regards to new policies.

WORKLOAD DATA

ADMINISTRATIVE MANAGEMENT SUPPORT:

Historically, the administrative management support has performed 10,200 actions per year as follows:

Oversee and maintain the command evaluation program

Oversee, prepare, and/or process DRB documentation

Oversee preparation and conducting Navy-Wide advancement examinations for 450 personnel

Oversee battalion mailroom operations

Minimum skills and knowledge required (Administrative Management Support):

Active Secret Clearance High school Graduate or GED equivalent Valid Driver’s License 3 years’ experience as a Naval Administrative Department Manager (Officer).

Qualified Command Pay and Personnel Administrator (CPPA) Qualified Personnel Supervisor in NSIPS

Specialized Experience:

· Expert level knowledge of Navy administrative policies and instructions.

· Coordinating administrative services such as business operations and information and records management; participating in the planning and implementation of polices for an administrative program; leading a team on various administrative projects and resources for an administrative program; and analyzing administrative programs to improve office effectiveness and efficiency.

· Provide administrative and technical supervision to subordinate employees.

· Experience preparing reports, plans, policies and various correspondence.

· Experience evaluating objectives and develop plans to facilitate the availability and effective utilization of various resources.

· Experience using quantitative and qualitative techniques for analyzing and measuring the effectiveness, efficiency and productivity of administrative and technical programs.

Area 2

Task 2: Legal Administrative Support (Key Personnel)

The Contractor shall provide paralegal administrative support services to the administrative office and to the MCSFBN command office regarding military justice matters for approximately 500 Navy service members assigned to the Battalion.

Legal support tasks include preparation and processing of military justice documentation, reporting requirements listed in (NAVPERS 1626/7) for use at non-judicial punishment (NJP) proceedings and charge sheets (DD-458) for military court martial. The contractor shall prepare and process Disciplinary Review Board documentation. The Contractor shall prepare and process personnel actions such as (Administrative Page-13, Counseling and Warnings (NAVPERS 1070/613), NJP notification, appeal forms, confinement orders, correctional custody, restriction and extra duty orders, and Military Protection Orders.

The Contractor shall prepare and process various personnel documentation such as unauthorized absentee, next-of-kin notification, declaration of deserter (DD-253), and return of deserter. The Contractor shall provide coordination support and recording of proceedings such as Divisional Review Boards, Executive Officer Inquiries, and Commanding Officers NJP punishment, arranging of court martial, ADSEP boards, and brig visits. The Contractor shall provide administrative support of NJP’s and ADSEP’s, prepare and process Court-Martial, NJP, and ADSEP documentation, and prepare and maintain a legal tracker and unit punishment book. The Contractor shall attend the weekly Legal Officer and MCSFBN legal meeting with the Commanding Officer, prepare and process various reports and provide to TSC via Salesforce as required by (Report Chits, Page-13’s and Vacate Letters). The Contractor shall prepare and provide the Quarterly Criminal Activity Report and the weekly Legal meeting.

The Contractor shall prepare appointment letters for administrative separation boards and all investigations. Duties include the preparation of administrative separation documentation, research and preparation of Significant Incident Reporting (SITREP/OPREP-3) for review and release. The Contractor shall review investigations and case files for completeness/correctness, and provide recommendations to MCSFBN. Duties include reviewing and analyzing available precedents relevant to cases under consideration for use in presenting case summaries to the legal staff.

The Contractor shall route and submit legal correspondence, maintain legal files and records in accordance with DOD/DON Policies and prepare Temporary Additional Duty (TAD) orders to the Transient Personnel Unit (TPU) Jacksonville for service members.

The Contractor shall coordinate with Naval Submarine Base Kings Bay, GA, Navy Region Southeast, Jacksonville, FL, and Marine Corps Regiment in all administrative separations. The Contractor shall prepare and route to the proper convening authority for administrative separation.

The responsibilities and products of this task are subject to audits and inspections conducted by the Strategic Systems Program Inspector General.

Minimum skills and knowledge required (Legal Administrative Support):

Active Secret Clearance High school Graduate or GED equivalent 18 months of paralegal or similar work experience.

Qualify Command Pay and Personnel Administrator

WORKLOAD DATA

LEGAL ADMINISTRATIVE SUPPORT:

Historically, the legal administrative support has performed 4,000 actions per year as follows:

Prepare and process Administrative Separation documentation

Prepare and process NJP documentation

Prepare and process Court Martial documentation

Provide customer service replies via email, phone and in person

Area 2

Task 3: Travel Support

The Contractor shall provide support to the Government Travel Credit Card Program (GTCCP) Agency Program Coordinator (APC) and the MCSFBN administrative office by providing support to the GTCCP APC and Non- Defense Travel System (DTS) Entry Agent support services to the DTS program for approximately 1,000 service members assigned to the battalion in accordance with Marine Corps Order 4600.40B (MCO 4600.40B) and related MARADMIN messages.

The contractor shall provide check-in/check-out support for 1,000 MCSFBN service members, including check- in/check-out of GTCCP, DTS, and credit card activation/deactivation in DTS. The Contractor shall provide support to the GTCCP APC with the file retention of all inspection related information associated with this program.

Contractor support staff shall provide NDEA support to the DTS delivering transportation and lodging arrangements, estimating travel costs, verifying ticket issuance, and processing vouchers for reimbursements. The products are subject to audits and inspections conducted within the Commanding General’s Readiness Inspection and the Marine Corps Administrative Assessment.

Team’s Inspection. Travel support tasks also include providing support to the APC by managing GTCC accounts for personnel in accordance with program requirements (account activation/deactivation, adjusting credit limits, adding members to mission essential list for PCS travel, entering/transferring/removing members from GTCCP) and ensuring compliance with MCO 4600.40B. The Contractor shall provide weekly status of all outstanding travel claims, daily travel updates, delinquency reports, collection actions, and schedule initial and refresher training for cardholders, and fill out all appropriate forms required to receive a GOVCC.

The Contractor shall maintain reports from the CitiDirect Electronic Access System (EAS) and request reports from CitiDirect. The Contractor shall prepare comparative travel worksheets, process travel claims, update travel status report weekly, and coordinate with MCSFBN logistics department and SWFLANT Comptroller to ensure the appropriate Line of Accounting (LOA) is utilized for each travel request.

The Contractor shall reconcile the required reports by close of each billing cycle and maintain SOU for all cardholders and submit trouble tickets to report/resolve issues with GOVCC accounts. The Contractor shall support the APC by inputting data into and managing DTS accounts in accordance with the JTR. The Contractor shall process travel requests, verify DTS entries for travelers without DTS access, upload documentation to DTS, and monitor travel related items such as travel account balances, authorizations, and vouchers.

Minimum skills and knowledge required (Travel Support):

Active Secret Clearance;

High school Graduate or GED equivalent;

12 months experience working with the JTR, DTS, and the Government Travel Charge Card Program.

WORKLOAD DATA

TRAVEL SUPPORT:

Historically, the travel support has performed 4,000 actions per year as follows:

Receive, modify, process travel requests in DTS

Create travel documents and assist with travel claims

Process budget and accounting actions after GTCCP APC approval

Process Government Credit Card Reports

Provide customer service replies

Area 2

Task 4: Administrative Support

The Contractor shall provide administrative support and CPPA services for approximately 550 Navy personnel as well, notary and mail services to the MCSFBN administrative office for approximately 1,000 military personnel.

The Contractor support personnel shall maintain a vast array of administrative forms, files, and instructions. The contractor shall copy and maintain all military files as per NAVY requirements.