Sources Sought Notice-Sisseton Oral Xray.pdf

Sources Sought: Firm-Fixed-Price type contract to provide Intraoral Xray units to Great Plains Area Indian Health Service (GPA IHS) Sisseton IHS in Sisseton, South Dakota.

Sources Sought Notice Number: IHS1529166

This is a Sources Sought notice. This notice DOES NOT constitute a request for proposals, request for quote or invitation for bid. This Sources Sought is a market research tool being utilized to determine the availability of qualified Indian Small Businesses Economic Enterprises (ISBEEs) and Indian Economic Enterprises (IEEs), Small Business, 8(a), HUBZone, Service-Disabled Veteran-Owned Small Business, and Women-Owned Small Business concerns capable of performing the requirement prior to issuing a Request for Quote. This is not a request for quotes, and no contract will be awarded from this announcement.

No reimbursement will be made for any costs associated with providing information in response to this announcement.

All responses will be provided by an e-mail response. No presentations will be scheduled.

Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The applicable NAICS code for this acquisition is 339114 (Dental Equipment and Supplies Manufacturing).

1.0 BACKGROUND

The Great Plains Area Office (GPAO) works in conjunction with its 19 Indian Health Service Units and Tribal Managed Service Units to provide health care to approximately 122,000 Native American located in North Dakota, South Dakota, Nebraska, and Iowa. The Area Office’s service units include seven hospitals, eight health centers, and several smaller health stations and satellite clinics.

Sisseton IHS is one of these service units located at Sisseton, South Dakota.

2.0 OBJECTIVE

The mission of the Indian Health Service (IHS) is to raise the physical, mental, social, and spiritual health of American Indians and Alaska Natives to the highest level. As part of this mission, the IHS is committed to ensuring the safety and security of its patients, staff, and facilities while providing high-quality healthcare services across its regions.

To support this mission, Sisseton IHS requires reliable, high-quality Intraoral Xray units to support patient care.

3.0 SCOPE OF WORK

The anticipated requirement includes new Intraoral Xray units per specifications within the Statement of Work (SOW).

4.0 TYPE OF ORDER

The anticipated contract type is Firm-Fixed-Price.

5.0 REQUIRED DELIVERY

No later than 120 days after receipt of award.

6.0 PLACE OF PERFORMANCE

Sisseton IHS - Attn: Biomed 100 Lake Traverse Drive, Sisseton, South Dakota 57262

Deliveries: Monday-Friday from 8:00am to 4:30pm Central

7.0 REPORT(S)/DELIVERABLES AND DELIVERY SCHEDULE

The anticipated requirement includes the need for at least one copy of an operator manual and one copy of a service manual. Manuals may be either digital or physical.

Warranty: 2 years

8.0 PAYMENT

Invoices submitted under any award will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests”.

Payment will be made upon receipt of a complete and accurate invoice, and successful completion of an acceptance inspection in accordance with the Prompt Payment Act. Invoices shall be submitted with all information and supporting documentation. A complete and accurate invoice is substantially correct in that all aspects of the required information on the invoice and submitted through the Invoice Processing Platform (IPP.gov) with a copy to Dustin Appl, COR I, or his designee.

Invoice Frequency and Submission

• Invoices shall be submitted once, after delivery and acceptance, via IPP.

o Invoice shall reference the Contract number

9.0 Capability Statement/Information:

Interested parties are expected to review this notice and attached Statement of Work (SOW) to familiarize themselves with the requirements of this project. Failure to do so will be at your firm’s own risk. The following information shall be included in the capability statement:

1. Company Name

2. Company point of contact, mailing address, e-mail address telephone number, and website address.

3. Name, telephone number and e-mail address of a company point of contact that has the authority and knowledge to clarify responses with government representatives.

4. Company Unique Entity Identification (UEI) number

5. Business size and type of business (e.g., ISBEE/IEE, 8(a), SDVOSB, etc.). All respondents should be registered on the System for Award Management (SAM) located at https://www.sam.gov.

6. Capability narrative

7. Relevant Past Performance information in sufficient detail:

(a) current capability and capacity to perform the work;

(b) prior completed events of similar quality/size;

(c) organizational experience and management capability; and

(d) examples of prior completed Government contracts and other related information.

8. The capability statement shall not exceed 10 single-sided pages (including all attachments, resumes, etc.)

presented in single-space and using a 12-point font size minimum, in either Microsoft Word or Adobe Portable Document Format (PDF), with 8-1/2 by 11-inch paper size, and 1 inch top, bottom, left and right margins.

Respondents will NOT be notified individually of the results of the sources sought.

Important notice:

It should be clearly understood that this Sources Sought notice is not an award or commitment by the Government. The offeror is further advised that funding may not become available. If funds are not available, no award will be made. The offeror will not be reimbursed for any/all effort or submission preparation costs.

https://www.sam.gov/

10.0 Closing Statement

Point of Contact: Mona Weinman, Contract Specialist, at mona.weinman@ihs.gov

Submission Instructions:

Interested parties shall submit capability via email to Mona Weinman, Contract Specialist, at mona.weinman@ihs.gov.

Must include Sources Sought Number IHS1529166 in the Subject line. The due date for receipt of statements is July 24, 2026, at 2:00 p.m. Central Standard Time (CST). , All responses must be received by the specified due date and time to be considered.

Again, this notice is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of IHS.

IHS does not intend to award a contract based on responses nor otherwise pay for the preparation of any information submitted. As a result of this notice, IHS may issue a Request for Quote (RFQ).

Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in SAM.gov. However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response.

mailto:mona.weinman@ihs.gov mailto:mona.weinman@ihs.gov