SOURCES SOUGHT NOTICE-PR Ultrasound-final.pdf

SOURCES SOUGHT NOTICE

Ultrasound System

Pine Ridge Service Unit/Kyle Health Center– Indian Health Service

NOTICE NUMBER

IHS-SS-26-1522549

NOTICE TYPE

Sources Sought Notice

DISCLAIMER

This Sources Sought Notice is issued solely for information and planning purposes and does not constitute a solicitation. This notice is not to be construed as a commitment by the Government to issue a solicitation or ultimately award a contract. Responses will be used for market research purposes only.

The Government will not reimburse respondents for any costs associated with preparation or submission of a response to this notice.

AGENCY

Department of Health and Human Services (HHS) Indian Health Service (IHS) Great Plains Area Indian Health Service Pine Ridge Service Unit Kyle Health Center

TITLE

Ultrasound System with Installation, Training, and Service Support

RESPONSE DATE

Responses are due no later than July 27, 2026, at 4:00 PM CDT.

BACKGROUND

IHS is conducting market research to identify interested and capable vendors in all socioeconomic categories, including Small Business, 8(a), HUBZone, SDVOSB, WOSB, ISBEE/IEE, and other-than-small businesses. Responses from Indian Economic Enterprises are strongly encouraged but all qualified vendors may respond.

Kyle Health Center is a component facility of the Pine Ridge Service Unit; however, the place of performance for this requirement is exclusively Kyle Health Center.

NAICS CODE

The applicable North American Industry Classification System (NAICS) code is anticipated to be: 339112 – Surgical and Medical Instrument Manufacturing

TYPE OF ORDER

This will be a firm, fixed-priced order.

ANTICIPATED PERIOD OF PERFORMANCE

Period of performance will be date of award with delivery and installation no later than 90 days after award.

PLACE OF PERFORMANCE

Kyle Health Center 1000 Health Center Rd Kyle, SD 57752

REQUIREMENT DESCRIPTION

The Contractor shall furnish all labor, materials, equipment, transportation, supervision, and incidental services necessary to provide a complete and fully operational ultrasound system, including delivery, installation, configuration, testing, and user training.

Required components include:

• Ultrasound console/system (GE LOGIQ E10s or equal)

• L2-9-D XDclear Linear Array Probe or equal

• ML4-20-D Probe or equal

• L6-24-D Linear Array Probe or equal

• C1-6-D XDclear Convex Array Probe or equal

• IC5-9-D Microconvex Array Probe or equal

• Measure Assist OB package

• Auto Abdominal package

• Power Assistant Cart

• Clinical Training

• Installation and Configuration Services

The Government has identified the GE LOGIQ E10s as the reference product. Any proposed equal product must clearly demonstrate compliance with all salient characteristics identified in Attachment 1, Salient Characteristics of the Scope of Work.

The Government will provide reasonable access to the facility and coordinate site access, network connectivity support, and PACS coordination as required. Any evaluation of room shielding or facility infrastructure shall be limited to verification activities necessary for installation and shall not constitute construction work unless specifically authorized in writing by the Contracting Officer.

MINIMUM CAPABILITY REQUIREMENTS

Interested firms shall demonstrate capability to:

1. Provide a GE LOGIQ E10 Ultrasound System or equal meeting required specifications.

2. Provide installation and configuration services.

3. Provide on-site clinical training.

4. Provide warranty support and ongoing service capability.

5. Provide qualified technical support personnel.

6. Deliver and complete installation no later than 90 days after award

7. Support DICOM/PACS integration.

8. Provide all equipment as new and unused.

OEM AUTHORIZATION REQUIREMENTS

Interested vendors must provide evidence demonstrating they are:

• An Original Equipment Manufacturer (OEM), OR

• An OEM-authorized distributor, AND

• An OEM-authorized service/support provider

Acceptable documentation may include:

• Manufacturer authorization letter

• Distributor agreement

• Service certification documentation

• OEM support partnership documentation

Failure to provide adequate documentation may result in exclusion from consideration for future solicitation opportunities.

DELIVERABLES SCHEDULE

Deliverable Description Due Date Acceptance Criteria

1. Ultrasound System & Accessories Delivery

Delivery of the complete ultrasound system, probes, cart, software, licenses, manuals, and all required accessories as specified in the contract.

Within the Period of Performance

All equipment received, inspected, & verified against contract requirements. No visible shipping damage.

2. Installation & Configuration

Installation of the ultrasound system and integration/configuration necessary for operational use, including DICOM connectivity support as applicable.

Within the Period of Performance

System installed and configured in accordance with manufacturer specifications and operational requirements.

3. Operational Testing & Verification

Performance of manufacturer-recommended operational testing and system verification.

Immediately following installation

System successfully passes operational testing and demonstrates full functionality of all contracted components.

4. Clinical/User Training

On-site training for designated Government personnel on operation, basic maintenance, and workflow functions of the system.

Prior to Government acceptance

Training completed and attendance documented.

Government personnel demonstrate ability to operate the system at a basic user level.

5. Installation & Service Report

Written report documenting installation, configuration, testing results, training completion, and any identified deficiencies or corrective actions.

Within five (5) business days after installation completion

Report received and determined complete by the COR.

6. Warranty Documentation

Manufacturer warranty certificates, service contact information, and support procedures.

At time of acceptance

Documentation received and warranty coverage verified.

INDIAN ECONOMIC ENTERPRISE REQUIREMENTS

Indian Economic Enterprises (IEEs) and Indian Small Business Economic Enterprises (ISBEEs) responding to this notice shall identify their eligibility under the Buy Indian Act, 25 U.S.C. § 47, and the implementing regulations at HHSAR Subpart 326.6.

The Government will use responses to determine whether sufficient competition exists among eligible IEE/ISBEE firms to support a Buy Indian set-aside acquisition.

Interested firms shall provide documentation supporting IEE status in accordance with applicable Buy Indian Act requirements.

PAYMENT TERMS

The Government will pay the Contractor a fixed price in arrears, which will constitute full compensation for all Contractor professional and incidental services, travel expenses, and materials necessary to furnish the complete project as required and specified in the Statement of Work.

In accordance with HHSAR 352.232-71, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP).

REQUESTED INFORMATION

Interested firms shall submit the following information:

1. Company name, address, UEI number, and point of contact.

2. Business size and socioeconomic status, including whether the firm is:

• Indian Economic Enterprise (IEE)

• Indian Small Business Economic Enterprise (ISBEE)

• Small Business

• Small Disadvantaged Business

• HUBZone Small Business

• Service-Disabled Veteran-Owned Small Business

• Woman-Owned Small Business

• Other

3. Completed Buy Indian Representation Form.

4. Confirmation that the firm is registered in SAM.gov and that registration is active.

5. Description of the product proposed, including manufacturer and model number.

6. Technical literature, specifications, brochures, and compatibility documentation demonstrating compliance with the Government's salient characteristics.

7. Description of previous experience providing similar ultrasound equipment.

8. Estimated delivery lead time after receipt of order.

9. Identification of whether the proposed product is the referenced brand name or an equal product.

PLACE OF PERFORMANCE

Kyle Health Center 1000 Health Center Rd Kyle, SD 57752

This procurement is solely for Kyle Health Center within the Pine Ridge Service Unit. All delivery, installation, configuration, testing, and training shall occur at this location.

RESPONSE DUE DATE

Responses are requested no later than July 27, 2026 at 4:00 pm CDT

Responses shall be submitted electronically to:

Erin Doering Erin.Doering@ihs.gov

Secondary point of contact: William (Billy) Kohl; William.Kohl@ihs.gov

Subject Line:

"Sources Sought Response – Ultrasound System – IHS-SS-26-1522549”

NO SOLICITATION EXISTS

This is not a Request for Quotations (RFQ). No contract will be awarded as a result of this notice. The Government reserves the right to determine the appropriate acquisition strategy based on the responses received.

NOTICE REGARDING GOVERNMENT AUTHORITY

Responses to this Sources Sought Notice shall not be construed as an obligation on the part of the Government. Only a duly warranted Contracting Officer has the authority to commit the Government to the expenditure of public funds or to otherwise bind the Government contractually. No information obtained from any other Government employee shall be considered binding on the Government.

mailto:Erin.Doering@ihs.gov