Sources Sought Notice - Portable Ultrasound Machine.docx

Sources Sought Notice – SONOSITE (OR EQUIVALENT) PORTABLE ULTRASOUND MACHINE Disclaimer:

This Request for Information (RFI) is issued solely for market research information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are NOT offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

Information Requested from Industry:

1) In response to the Sources Sought, interested Contractors shall submit the following information and any Capabilities/Qualifications Statement to include but not limited to an overview of proposed solution(s) and a description of the product your company possesses in accordance with the Statement of Work draft / Salient Characteristics List.

2) Responses to market research table questionnaire shall be submitted. If this information is not provided, then it will be assumed the entire requirement cannot be met.

Description of Requirement:

The Department of Veterans Affairs, Veterans Health Administration (VHA), Network Contracting Office 19 (NCO 19) is conducting a market survey and is seeking potential sources for one (1) new Sonosite (or equivalent) portable ultrasound machine for the Cheyenne VA Medical Center. Contractor shall provide and deliver the requested items to the Cheyenne VAMC campus located at 2360 E. Pershing Blvd, Cheyenne, WY. 82001. This Sources Sought Notice is issued for information and planning purposes only. This is not a solicitation or a request for proposal and shall not be construed as an obligation or commitment by the Government. An award will not be made on any offers submitted in response to this notice, and it shall not be implied that the Government is committed to providing any solicitation or award following this notice. The Government will not pay for any information received in response to this request, nor will the Government compensate a respondent for any costs incurred in developing the information provided. Comment by Zwaagstra, Lindsey M.: IF this will be a VISN contract state that here.

Requirement Items:

Required Salient Characteristics:

The Portable Ultrasound Machine needs to include but not be limited to the following base model specifications:

· Stand Dimensions (width x length): 23 inches x 25.4inches (58.4cm x 64.5cm)

· Height Maximum (system and stand): 65 inches (165 cm) monitor up

· Height Minimum (system and stand): 42.2 inches (107 cm) monitor down

· Height Adjustment: 9.8” (24.9 cm) travel

· Weight (System only) 16.6 lbs. / 7.5 kg

· Weight (System and Stand) 85.8 lbs. / 38.9 kg

· Casters: 4 inch Swivel, 4 Locking

· User Interface: Projected Capacitive (PCAP) Touch Screen 10 inches x 5.7 inches (25.6 cm x 14.5 cm)

· User Interface: Physical Buttons

· Work Surface Adjusts: 0 to 140 degrees

· Monitor Angle: 15 degrees from horizontal

· Work Surface Angle: 55 degrees from horizontal

· Clinical Monitor: 15.6 inches (39.6 cm)

· Clinical Monitor Image Size: 8.1 inches x 6.1 inches (20.7 cm x 15.5 cm)

· Clinical Monitor Display Size: 13.5 inches x 7.6 inches (34.4 cm x 19.4 cm)

· Clinical Monitor Resolution (minimum): Display Size: 1920 x 1080 pixels

· Image Size: 1152 x 864 pixels

· Clinical Monitor Luminance (minimum): 215cdm2

· Operating System: Windows 10 IoT Enterprise 2019 LTSC

· Architecture: Digital Broadband

· System Boot up: <60 second cold start <20 seconds in Performance Mode

· Total Hard Drive (HDD/SSD) Capacity: 640 GB

· Gray Scale: 256 shades

· Dynamic Range: Up to 183 dB

· Transducer connection: 3 x system/stand, 1 x system only

· RFID Filter on linear transducers

· HIPAA Compliance: Meets Federal Information Processing Standards (FIPS) for Moderate security control selections per FIPS199, FIPS200, and NIST 800-53.

· The system shall withstand a drop from a height of 1 meter. The system shall be safe and function normally after this drop.

Warranty & Service

· Five-year standard warranty on the system.

· Five-year standard warranty on the stand head.

· Five-year standard warranty on transducers.

· One-year standard warranty on the transesophageal transducer

· One-year standard warranty on battery, stand and accessories carrying the manufacturer’s label excluding the system and stand head.

· Provide a service loaner system within 24hrs where available (24-hour shipping not available in all geographical locations.)

END SALIENT CHARACTERISTICS

In response to this announcement, please provide the information requested below requested in this market research table questionnaire. If this information is not provided, then it will be assumed the entire requirement cannot be met:

NAICS Code:

Company Name:

Address:

UEI (Unique Entity ID) Number:

Contact Name:

Phone No.:

Email:

Business Size Information - Select all that applies:

· Small Business

· Emerging Small Business

· Small Disadvantaged Business

· Certified under Section 8(a) of the Small Business Act

· HUBZone

· Woman Owned

· Certified Service-Disabled Veteran Owned Small

· Veteran Owned Small Business

· Large Business

FSS/GSA Contract Number:

Effective Date/ Expiration Date:

Available pricing structure of proposed solution:

Firm-Fixed Price

Other: (Please explain)

Federal Acquisition Regulation (FAR) Market Rearch Questions:

Buy American Act RFO 52.225-1 and RFO 52.225-2 Buy American Certificate – What percentage of the proposed product (including leases and rentals) is a:

1. Domestic end product? _____________ (%)

2. Foreign end product? _______________ (%) Country of Origin:

Questions for Small Businesses ONLY:

Limitations on Subcontracting RFO 52.219-14

1. What percentage of the work would be subcontracted to another company? ________

2. What is the business size of the subcontractor?______

Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract;

3. If subcontracting, what added value do you offer (RFO 52.215-23):

4. Nonmanufacturer Rule (RFO 52.219-33):

a. Does your company manufacturer these proposed items? [ ] yes [ ] no

b. Does your company exceed 500 employees? [ ] yes [ ] no If yes, list # of employees: _________

c. Does your company primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied? [ ] yes [ ] no

d. Does your company take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice? [ ] yes [ ] no

e. Does your company supply the end item of a small business manufacturer, processor or producer made in the United States, or obtains a waiver of such requirement pursuant to paragraph (b)(5) CFR 121.406. [ ] yes [ ] no If yes, what is the manufacturer’s name? ________________

Response Instructions:

1. Do not provide more than 8 pages, including cover letter page.

1. Submit your response via email to barron.long@va.gov

1. Submit your response No later than 12:00 Local Mountain Time on Wednesday, July 8th, 2026;

1. Mark your response as “Proprietary Information” if the information is considered business sensitive.

1. VA has identified the appropriate North American Industry Classification System (NAICS) Code as 339113 – Surgical Appliance and Supplies Manufacturing with a Small Business size of 800 Employees. Please identify and explain any NAICS codes your company believes would better represent the predominant work included in the Salient Characteristics List.

(End of Sources Sought)