Sources Sought Notice-Laundry Services.pdf

75R60120Q00007; Title: Laundry Services

Sources Sought Notice

Contracting Office Address

Health Resources and Services Administration (HRSA) Office of Acquisition Management and Policy 5600 Fishers Lane Rockville, MD 20857

Description

This is a Sources Sought Notice to determine the availability and capability of small businesses (including certified 8(a), Small Disadvantaged, and HUBZone firms; veteran and service-disabled veteran-owned small businesses, and women-owned small businesses) to provide any or all of the services required for Laundry Services.

The legislative authority for the National Hansen’s Disease Programs (NHDP) is Public Law 99- 117, Section 2. (a.), Section 320, and is guided by Department of Health and Human Services (HHS) regulations. The Department of Health and Human Services (HHS), Health Resources and Services Administrations (HRSA), Healthcare Systems Bureau (HSB) provides for care, treatment, education, and research on Hansen’s Disease (HD) and Leprosy through the National Hansen’s Disease Program (NHDP), located in Baton Rouge, Louisiana. NHDP is an outpatient clinic; a specialized Federal medical program for the treatment of persons with HD. The occupied space consists of residential rooms, an outpatient clinic, and workspaces for healthcare professionals. Over the past three years (2016-2019), the facility has averaged three (3) short-term residents per week and 50 admission/discharges. The purpose of this requirement is to provide laundry services at NHDP.

A firm-fixed price contract is anticipated, for one 12-month base period and four 12-month option periods.

The Contractor shall ensure that the laundry is picked up on Tuesday and dropped off on Thursday each week. The pick-up/drop-off location is 9181 Interline Avenue, Baton Rouge, Louisiana. Pick-up/drop off hours shall be between the hours of 8:00am – 4:30pm. If a federal holiday occurs during the workweek, duties shall resume the next business day. The COR shall be notified at least 24 hours in advance if a pick-up/drop-off schedule change is required.

The Contractor shall provide all supplies and equipment necessary (per guidance at (https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml) to perform the required laundry services for up to five (5) visiting outpatients and the Physical Therapy/Occupational Therapy (PT/OT) clinic as follows:

A. Wash, dry, fold, and separate towels, linens, quilts, bath mats, and shower curtains which shall be used to replenish dormitory (residential) and clinical spaces (PT/OT, etc.).

https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml

B. The Contractor shall maintain a minimum level of towels, sheets pillowcases, bedspreads, etc. sufficient to replace all items in three (3) residential rooms and service approximately 10 clinic patients per week.

C. Records of workload shall be included with the monthly invoice and shall include the date and number of pounds or items processed.

Note: It is estimated that 100 items or 60 pounds of linen per week will be laundered.

This is a new requirement. Contractors may submit a response under NAICS 561210; Facilities Support Services. The PSC Code is S209; Housekeeping – Laundry/Dry-cleaning.

Interested potential offerors are encouraged to respond to this notice. However, be advised that generic capability statements are not sufficient for effective evaluation of respondents’ capacity and capability to perform the specific work as required. Responses must directly demonstrate the company’s capability, experience, and/or ability to marshal resources to effectively and efficiently perform each of the tasks described above at a sufficient level of detail to allow definitive assessment and evidence that the contractor can satisfy the requirements. Failure to provide sufficient information related to these functions will result in a finding that respondent lacks capability to perform the work.

Responses to this notice shall be limited to 10 pages, and must include:

1. Company name, mailing address, e-mail address, telephone and FAX numbers, website address (if available), and the name, telephone number, and e-mail address of a point of contact having the authority and knowledge to clarify responses with Government representatives.

2. Capability statements and experiences related to performing similar functions. Must demonstrate past work experience that is on a national level. Must indicate which of the functions the contractor is interested in and the potential OCI of performing the functions.

3. Name, title, telephone number, and e-mail addresses of individuals who can verify the demonstrated capabilities identified in the responses.

4. DUNS number, CAGE Code, Tax Identification Number, and company structure (Corporation, LLC, partnership, joint venture, etc.). Companies also must be registered in the System for Award Management (SAM) database (http://www.sam.gov) in order to be considered as potential sources.

5. If the company has a Government approved accounting or purchase system, please identify the agency that approved the systems.

6. Business size for NAICS 561210, $41.5 Million, and status, if qualified as an 8(a) firm (must be certified by SBA), Small Disadvantaged Business (must be certified by http://www.sam.gov/

SBA), Woman-Owned Small Business, HUBZone firm (must be certified by SBA), and/or Service-Disabled Veteran-Owned Small Business (must be listed in the VetBiz Vendor Information Pages). Additional information on NAICS codes can be found at www.sba.gov.

7. Identification of the firm's GSA Schedule contract(s) by Schedule number and contract number and SINs that are applicable to this potential requirement are also requested.

8. To the maximum extent possible, please submit non-proprietary information. Any proprietary information submitted should be identified as such and will be properly protected from disclosure.

This notice is for planning purposes only, and does not constitute an Invitation for Bids, a Request for Proposals, a Solicitation, a Request for Quotes, or an indication the Government will contract for the services contained in this announcement. This request is not to be construed as a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this request. The Government will not reimburse respondents for any cost associated with submission of the information being requested or reimburse expenses incurred to interested parties for responses to this announcement.

Responses to this notice must be received by the Purchasing Agent named below not later than 2:00 PM Central Time (CT) on Wednesday, June 17, 2020 for consideration. Please submit responses via e-mail.

Responses to this announcement will not be returned, and there will not be any ensuing discussions or debriefings of any responses. However, information obtained as a result of this announcement may be reflected in the subsequent solicitation, and HRSA may contact one or more respondents for clarifications or for information that will enhance the Government’s understanding. This announcement is Government market research, and may result in revisions in both its requirements and its acquisition strategy based on industry responses.

POINTS OF CONTACT

Charisse Whitney Purchasing Agent E-mail: cwhitney@hrsa.gov Phone: (225) 756-3785