Sources Sought Notice ISSC 5.pdf

DEPARTMENT OF WAR

Washington Headquarters Services (WHS)/Acquisition Directorate (AD)

Pentagon Force Protection Agency (PFPA)

This is a Sources Sought Notice for the Integrated Security Services Contract (ISSC), hosted by the Pentagon Force Protection Agency (PFPA) and the Washington Headquarters Services, Acquisitions Directorate (WHS/AD).

I. Background

The Pentagon Force Protection Agency (PFPA) mission is to provide force protection, security, and law enforcement operations as required for the people, facilities, infrastructure, and other resources at the Pentagon Reservation and for DoD activities and DoD-occupied facilities not under the jurisdiction of a Military Department within the National Capital Region (NCR).

II. Purpose

Identifying interested vendors who may be capable of providing comprehensive integrated electronic and physical security system support services at the Pentagon Reservation, Mark Center, Defense Health Headquarters (DHHQ), DoD leased facilities, and Raven Rock Mountain Complex (RRMC) in Adams County, PA. Some of the labor categories under the contract are associated with Services Wage Determinations for the localities in Arlington, VA and Adams County, PA. The government contemplates using a Firm Fixed Price (FFP) Performance Based Indefinite Delivery/Indefinite Quantity (IDIQ) contract for comprehensive integrated electronic and physical security services to support PFPA’s mission. The draft IDIQ PWS is attached.

Anticipated NAICS: 561621 Security Systems Services (except Locksmiths)

Estimated Value: Estimated not-to-exceed $475 million.

Anticipated Period of Performance: A five-year ordering period, and up to potentially ten years.

Place of Performance: DoD facilities in the National Capital Region (NCR) not under a Military Department.

III. Acquisition History

Previous indefinite-delivery, indefinite quantity (IDIQ) contracts for this requirement, awarded in 2007, 2012, 2017, and 2022, provided comprehensive security integrator services to PFPA.

Since inception, contract scope has expanded to include additional facilities, new systems, and increased security capabilities. This contract provides baseline support (system support, maintenance, repair, and logistics) to security applications to multiple facilities; that support will be issued and funded with task orders #1 and #2. Subsequent task orders will be for ordering hardware and installation of security systems and components in those facilities. Historically, 160-226 tasks orders, modifications and credit card purchases totaling approximately $27M- $41M are issued per year under the current ISSC IDIQ contract #HQ003422D0002 (prime contractor M. C. Dean, Inc.). This IDIQ has a $250 million ceiling with an end date of December 16, 2026.

IV. Deadline.

The Government requests Capability Statements to be submitted no later than Friday, December 12, 2025, 2:00 PM EST at whs.mc-alex.ad.mbx.essd-security-solicitation@mail.mil.

V. Capability Statements

All interested firms having the experience, skills and capabilities necessary to perform the services outlined in this notice and the attached draft PWS are requested to submit a tailored capabilities statement electronically no later than Friday, December 12, 2025 at 2:00 PM EST to the following email address: whs.mc-alex.ad.mbx.essd-security-solicitation@mail.mil

The Subject line of the email must be: “Sources Sought Notice: Integrated Security Services Contract (ISSC) | <Name of Your Firm>”.

To facilitate a timely and comprehensive review of all submitted responses, firms should respond using the format requested to this Notice. Deviations from this format may lead to having “insufficient information” to determine capabilities.

Capabilities statements shall not exceed 12 pages in “Times New Roman” 12-inch font on 8.5 x 11 paper, left justified and one-inch margins all around. Respondents must submit documents in Word or PDF format. Zipped files will not be accepted.

Response to this notice will be reviewed for their applicability to the Government’s need and may be determined “relevant” or “non-relevant”. The Contracting Officer may deem incomplete/insufficient responses received from an interested firm as “not relevant”. At a minimum, the interested firm should provide complete/sufficient responses to the information requested below in Section A. Administrative Information, B. Technical Capability, and C.

Subcontracting Information.

Capabilities statements should address as many of the critical task elements/technical areas identified above to demonstrate the firm’s ability to perform the majority of the work based on capabilities and any experience.

A. Administrative Information

1. Company name, address and phone number, business website

2. Primary Point of Contact name, phone and email mailto:whs.mc-alex.ad.mbx.essd-security-solicitation@mail.mil

3. Associated Business Size under NAICS code 561621 Security Systems Services (except Locksmiths) and PSC N063 Installation of Equipment—Alarm, Signal, and Security Detection Systems.

4. All Socio-Economic categories as defined by FAR Part 19 (e.g., 8(a), SDB, HUBZone, SDVOSB, WOSB, etc.)

5. Contractor and Government Entity (CAGE) Code

6. System for Award Management (SAM) Unique Entity Identification (UEI) Number

7. A description of the services provided by your company.

8. If respondent has any government contract vehicles such as a Federal Supply Schedule or other government-wide use contract related to the scope of this requirement. Please provide the contract number and dates.

B. Technical Capability

10. The main objective for this requirement is to provide comprehensive integrated electronic and physical security systems support. Describe your firm’s experience performing requirements with the same or similar scope to the below tasks as addressed in the draft PWS, Part 5.

Task 5.1: Basic Services. Task 5.2: Task Order (TO Management). Task 5.3: Proposal Response to TOs. Task 5.4 Technical Design Packages

11. Description of similar contracts (similar in size, scope and capacity). Please include contract number, contract award amount, contract type, period of performance, identify if your company performed as prime contractor or subcontractor, and provide the government Point of Contract name and email address, if any. Evidence of experience within the past 3-5 years is highly preferred.

12. This requirement includes a DD 254, Department of War Contract Security Classification form requiring that the vendor possess a Top Secret (TS) Facility Clearance. Indicate your company’s current/active Facility Security Clearance. Describe your firm’s ability to satisfy the Security requirements outlined in section 1.13 of the draft PWS.

i. If the firm does not hold the required facility clearance, indicate that no facility clearance is held, including a statement for how your firm will meet the clearance requirement within the timeframes outlined in this notice.

ii. Discuss your firm’s capability to provide personnel who possess, or can obtain, the Security Clearances required to comply with the anticipated contract timeline outlined in this notice, and through the completion of the contract.

C. Subcontracting Information

13. Identify which, if any, critical task areas that your firm will collaborate with a subcontractor or team partner (i.e., small business) (if applicable).

14. Explain the reason for performing those areas identified in the draft PWS as a prime and/or collaborating with a subcontractor, i.e., teaming arrangements and or joint ventures. For example, for any task areas where your firm does NOT have experience on a commercial or government contract to demonstrate specific capabilities, explain how you would attain those abilities. (Example: If you anticipate utilizing subcontractors, please highlight for which specific tasks and the percentage of subcontracting contemplated to fulfill the requirement.)

15. If you intend to subcontract, please include the estimated percentage for Small Business subcontracting opportunities for each critical task area.

Example table to be used:

Task Categories

Self-perform Anticipated % of

Subcontracting

If known, potential subcontractor, teaming partner, joint venture arrangement, etc.

Task 5.1: Element Descr.

Task 5.1: Element Descr.

Totals

D. Supplemental information

1. Recommended NAICS codes and/or PSC Codes for this effort with justification.

2. Recommended/suggested contract type (i.e., FFP, Cost, T&M, LOE, etc.), based on the draft

PWS.

3. Provide feedback or questions regarding the requirements of the Draft PWS.

i. Highlight any information missing from the PWS that would provide a better understanding of the effort desired.

ii. Highlight any information that is unduly restrictive to small business as listed in the draft PWS.

iii. Identify any task areas considered potentially as moderate to high risk in providing the support services required.

iv. Identify anything in the draft PWS considered a potential deviation from industry standard.

v. State whether these services are commercially available, yes or no, and state why.

4. Indicate how much time your firm would need to prepare a competitive response to a solicitation/Request for Proposal.

5. Would your firm need a transition period? If yes, how long? e.g.: 15 days / 30 days.

VI. Disclaimer and Important Notes.

1. This notice is for market research purposes only and does not constitute a Request for Proposal/Quotation; and, it is not considered to be a commitment by the Government to award a contract nor will the Government pay for any information provided; no basis for claim against the Government shall arise as a result from a response to this Notice or Government use of any information provided. Respondents are advised that the Government be under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted.

2. No proprietary, classified, confidential, or sensitive information should be included in your response to this Notice. The Government reserves the right to use any information provided by respondents for any purpose deemed necessary and legally appropriate, including using technical information provided by respondents in any resultant solicitation.

3. Verbal questions will NOT be accepted. All correspondence and any questions for clarification may be emailed to whs.mc-alex.ad.mbx.essd-security-solicitation@mail.mil by the closing date of this notice.

4. At this time, no solicitation exists; therefore, DO NOT REQUEST A COPY OF THE SOLICITATION and DO NOT SUBMIT OFFERS.

END OF NOTICE