Sources Sought Notice_IHS1520920.pdf

Sources Sought: Fixed-Price Award Fee, Non-Personal Services – Emergency Room Physician Services for the Indian Health Service (IHS) Great Plains Area (GPA) Fort Yates Hospital, Fort Yates, North Dakota. Sources Sought Notice Number: IHS1520920

This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation, an obligation or commitment by the Indian Health Service.

This notice is intended strictly for market research to determine the availability of Indian Economic Enterprises (IEE).

Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The anticipated applicable NAICS code for this acquisition is 621111, Offices of Physicians (except Mental Health Specialists) - other NAICS codes may be considered based on responses received.

1.0 BACKGROUND

The Indian Health Service (IHS), Great Plains Area (GPA), Fort Yates Hospital plans to identify potential sources providing Firm-Fixed-Price, Non-Personal Service Contracts for Emergency Room Physicians necessary for 24 hours per day services.

2.0 OBJECTIVE

The objective of the Standing Rock Service Unit (SRSU), Indian Health Service is to raise the physical, mental, social and spiritual health of American Indians and Alaska Natives to the highest level. To meet this mission, the SRSU requires contractor support to assist the Emergency department.

3.0 SCOPE

The contractor shall furnish Emergency Room Physician services according to the Statement of Work

(SOW).

4.0 CONTRACT REQUIREMENTS/ AND PERSONNEL QUALIFICATIONS

Refer to the SOW.

5.0 TYPE OF ORDER

This is a sources sought notice for a Fixed-Price Award Fee type contract.

6.0 ANTICIPATED PERIOD OF PERFORMANCE

Period of Performance:

Base Award: 04/01/2026 – 05/31/2026 1st Option Year 06/01/2026 – 05/31/2027 2nd Option Year 06/01/2027 – 05/31/2028 3rd Option Year 06/01/2028 – 05/31/2029 4th Option Year 06/01/2029 – 05/31/2030

7.0 PLACE OF PERFORMANCE

Fort Yates Hospital 10 Standing Rock Avenue Fort Yates, North Dakota 58538

8.0 Tour of Duty:

Please see SOW.

9.0 PAYMENT

INVOICE SUBMISSION AND PAYMENT

In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests.

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL).

Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register, however, we encourage you to make sure your organization and designated IPP user accounts are valid and up to date.

The IPP website address is: https://www.ipp.gov.

If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973- 3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov.

10.0 Capability Statement/Information:

Interested parties are expected to review this notice to familiarize themselves with the requirements of this project. Failure to do so will be at your firm’s own risk. The following information shall be included in the capability statement:

1. Company name, address, email address, website address, telephone number, and business size (i.e., small business, 8(a), woman owned, veteran owned, etc.) and type of ownership for the organization.

2. Company Point of Contact’s Name, telephone number, and e-mail address. Company POC shall have the authority and knowledge to clarify responses.

3. System for Award Management (SAM) Unique Entity Identifier (UEI) number, expiration, and registration status. All respondents must register on the SAM located at http://www.sam.gov .

4. Applicable company GSA Schedule number or other available procurement vehicle.

5. Capability Statement: Detailed capability statement addressing the company’s qualifications and ability to provide the requirements listed in the Performance Work Statement, with appropriate and specific documentation supporting claims of recent organizational and staff capability to support this requirement. If significant subcontracting or teaming is anticipated to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

mailto:IPPCustomerSupport@fiscal.treasury.gov http://www.sam.gov/

6. Experience: Provide a list of 3-5 private industry or Government contracts for the same services that you have performed within the last 3 years. For each contract, include the company’s Point of Contact’s name, email address, telephone number, dollar value of contract, and description of the services provided on the contract. The Government may contact these entities to conduct past performance checks. Reference letters accepted.

7. Staffing Levels: Provide evidence your company has adequate levels of qualified healthcare provider staff to meet the Qualifications and Requirements listed in the Statement of Work (SOW).

8. Staffing Capability: Provide the last time you successfully placed a provider in a contract position.

Provide detailed information such as name, email address, telephone number, dollar value of contract, and description of the services provided on the contract.

9. Technical Capability: Provide a response to how the company will respond to staff shortages / absenteeism / replacement in providing services.

10. If American Indian/Native American owned small business, then complete attached IEE Representation form.

11.0 Closing Statement

Point of Contact: Mona Weinman, Contract Specialist, Email: mona.weinman@ihs.gov

Submission Instructions:

Interested parties shall submit capability statements via email to mona.weinman@ihs.gov. You must include Sources Sought Number IHS1520920 in the Subject line of the email. The due date for receipt of capability statements is February 17, 2026, 2:00 p.m. Central Time.

All responses must be received by the specified due date and time to be considered.

This notice is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of IHS.

IHS does not intend to award a contract based on responses nor otherwise pay for the preparation of any information submitted. As a result of this notice, IHS may issue a Request for Proposals (RFP).

THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. However, should such a requirement materialize, no basis for claims against IHS shall arise because of a response to this notice or IHS’s use of such information as either part of our evaluation process or in developing specifications for any subsequent requirement.

Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in SAM.gov. However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response.

mailto:mona.weinman@ihs.gov mailto:mona.weinman@ihs.gov

Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The anticipated applicable NAICS code for this acquisition is 561320, Temporary Help S...