Sources Sought Notice IAR 5.4.2026.pdf

SOURCES SOUGHT NOTICE (SSN)

This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement.

This notice is issued to help determine the availability of qualified companies technically capable of meeting the

Government requirement and to determine the method of acquisition. It is not to be construed as a commitment by the Government to issue a solicitation or ultimately award a contract. Responses will not be considered as proposals or quotes. No award will be made as a result of this notice. The Government will NOT be responsible for any costs incurred by the respondents to this notice. This notice is strictly for research and information purposes only.

1. Solicitation: 15JPSS26N00000063

2. Title: International Asset Recovery (IAR)

3. Classification Code: R418

4. NAICS Code: 541910

5. Description: See Statement OF Work (SOW)

6. Background: See Statement OF Work (SOW)

7. Purpose and Objectives: See Statement OF Work (SOW)

8. Project requirements: See Statement OF Work (SOW)

9. Period of Performance: The period of performance shall be for a base period of 12-month with four 12-month option periods to be individually exercised at the discretion of the Government.

10. Capability statement /information sought:

Respondents shall:

1. Provide a capability statement that clearly describe their ability to provide the requirements specified in this notice.

2. Provide sufficient details of the respondent (a) staff expertise, including their availability, experience, and formal and other training; (b) current in-house capability and capacity to perform the work; (c) prior completed projects of similar nature; (d) corporate experience and management capability; and

(e) examples of prior completed Government contracts, references, and other related information.

3. Provide the respondent SAM UEI number, organization name, address, point of contact, and size and type of business e.g., 8(a), HubZone, etc. pursuant to the applicable NAICS code and any other information that may be helpful in developing or finalizing the acquisition requirements.

Also, respondents are encouraged to provide their opinions about the difficulty and/or feasibility of the potential requirement or proposed acquisition, possible solutions and approaches that may currently exist in the marketplace, and information regarding innovative ideas or concepts.

11. Submission Instructions:

One (1) copy of the response is required and must be in Microsoft Word or Adobe PDF format using 11-point or 12-point font, 8.5” x 11” paper size, with 1” top, bottom, left and right margins, and with single or double spacing.

The information submitted must be in outline format that addresses each of the elements of the project requirement and in the capability statement /information sought paragraphs stated herein. A cover page and an executive summary may be included but is not required.

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The response is limited to ten (10) page limit. The 10-page limit does not include the cover page, executive summary, or references, if requested.

The response must include the respondents’ technical and administrative points of contact, including names, titles, addresses, telephone, and e-mail addresses.

12. The Government point of contact is Sally Ibrahim at sally.s.ibrahim@usdoj.gov .

13. All responses to this notice must be submitted electronically to Sally Ibrahim via email at sally.s.ibrahim@usdoj.gov . Email subject line: “Response to International Asset Recovery (IAR) SSN” Facsimile responses are not accepted.

The response must be received on or before May 14, 2026 by 12:00 pm Eastern Time.

14. Disclaimer and Important Notes:

This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work.

Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a presolicitation synopsis and solicitation may be published. However, responses to this notice will not be considered adequate responses to a solicitation.

15. Confidentiality:

No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

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STATEMENT OF WORK (SOW)

INTERNATIONAL ASSET RECOVERY (IAR)

C.1 Purpose The purpose of this Statement of Work (SOW) is to provide comprehensive asset recovery support services and support to Department of Justice (DOJ), Department of Treasury (Treasury), and Department of Homeland Security (DHS) forfeiture program investigative agencies, as well as prosecutors and United States Marshals Service (USMS), Treasury and DHS property custodians in cases where some or all of the assets under consideration are located outside the United States (U.S.) and its territories.

C.2 Introduction

Law enforcement efforts in pursuing forfeitable assets beyond the borders of the United States have become increasingly effective over the past few years. The Department of Justice therefore has a need for an International Asset Recovery Support Services

Contract to support DOJ, Department of the Treasury (Treasury), and Department of Homeland Security (DHS) law enforcement agencies involved in federal seizure and forfeiture activities.

Services provided under this contract will assist in the recovery, evaluation, and repatriation of illicit assets to the U.S. for disposition and will facilitate the U.S. Government’s ability to investigate, identify, restrain, forfeit, and dispose of assets primarily in cases where assets are located abroad. This contract will also provide a means to further the U.S. Government’s assistance to foreign governments in the confiscation and disposition of assets pursuant to their respective laws.

The Government will provide sufficient guidance and direction to ensure that no Contractor work involves inherently governmental activities.

Further, the Contractor shall only perform routine asset recovery activities under the close oversight of authorized Government officials.

C.2.1 Background

(1) The extraterritorial jurisdiction provided by statute gives federal prosecutors a powerful mechanism to deprive criminals and criminal enterprises of the proceeds and instrumentalities of their illegal activities, wherever those assets may have been transferred.

The ability to obtain forfeiture orders in the United States for property abroad can result in substantial benefits to international asset recovery efforts, both by facilitating the repatriation of illicit assets to this country for disposition and sharing under U.S. law and by providing a means to assist foreign governments in the confiscation and disposition of assets pursuant to their own laws.

(2) Forfeiting foreign based property can have an impact on not just the immediate criminal investigation, but on international relations as well. Because of this, investigators or prosecutors work closely with the DOJ Criminal Division’s Office of International

Affairs (OIA) whenever foreign assets might become subject to a U.S. forfeiture judgment. The extent and speed of in-country forfeiture assistance can vary greatly depending upon treaty obligations and the operation of foreign domestic law. International requests for legal assistance can touch upon diplomatically sensitive issues and may require coordination with foreign or other domestic investigations.

(3) The OIA is the designated central authority under an extensive network of treaties and agreements which provide the basis for federal prosecutors to make requests for evidence and forfeiture related assistance. OIA works closely with the DOJ Criminal

Division’s Money Laundering, Narcotics and Forfeiture Section (MNF) and its International Unit (IU), when a case involves forfeiture recovery of property overseas. Each case is different and the degree of assistance provided to the U.S. often varies depending on the jurisdiction where property is located. In some instances, the foreign jurisdiction will be able to enforce a U.S.

forfeiture judgment and will be able to assist in the disposition of the assets. However, in many instances the foreign jurisdiction lacks the laws and resources to provide such assistance but will allow the U.S. to take appropriate steps to recover assets.

(4) The Government seeks to procure a single award contract with a highly experienced and expert firm that can provide the full scope of services required for all international asset recovery cases. This contract will not replace any other services under other contracts available to law enforcement.

C.2.2 Types of Forfeitures

The types of forfeitures for which asset recovery services may be required include criminal forfeiture and civil judicial forfeiture.

Criminal forfeiture is an action brought as a part of the criminal prosecution of a defendant. It is an in personam (against the person) action and requires that the Government indict (charge) the property used or derived from the crime along with the defendant. If the jury finds the property forfeitable, the court issues an order of forfeiture.

For forfeitures pursuant to the Controlled Substances Act (CSA), Racketeer Influenced and Corrupt Organizations (RICO), as well as money laundering and obscenity statutes, there is an ancillary hearing for third parties to assert their interest in the property. Once the interests of third parties are addressed, the court issues a final forfeiture order.

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Civil judicial forfeiture is an in rem (against the property) action brought in court against the property. The property is the defendant and no criminal charge against the owner is necessary.

C.2.3 Types of Custody

In a criminal forfeiture action, property subject to forfeiture may be seized pursuant to a criminal seizure warrant, or upon entry of a preliminary order of forfeiture. In a civil forfeiture action, property subject to forfeiture is generally taken into custody pursuant to a seizure warrant, or a warrant of arrest in rem in a civil judicial forfeiture action where the property was not previously seized. The

Contractor shall be tasked to provide custody or assist the Government as described generally below and more specifically in task orders issued under this contract.

Regular Custody: The Contractor shall take physical possession of seized property, inspect and condition the property for return to the U.S. or designated U.S facility (including aircraft, vessels and conveyances), transport the property, provide secure storage, control access to property, and dispose of property as required by a task order.

Administrative Custody: The Contractor shall provide secured space and containers for sensitive property. The seizing agency strictly controls access to such Administrative Custody containers (e.g. locked conex containers).

Custody Pending Inventory: When directed, the Contractor shall take custody of certain property without conducting an inventory until the seizing agency arranges for a joint inventory at a later date. This must be documented on the appropriate chain of custody form by the seizing agent.

Agency Custody: The seizing agency retains physical custody of property.

C.2.4 Workload Data and Information The asset recovery support work to be performed by the Contractor is described throughout this SOW, with specific tasks identified in

Section C.5. The broad scope of this contract offers an expedited approach to the full scope of asset recovery services needed by federal law enforcement on an international scale. It is difficult to accurately predict workload data that is relevant to the future as well as for the

Government to predict the ongoing frequency of such criminal activity. However, for purposes of providing a rough workload estimate for this SOW, DOJ anticipates approximately five (5) to seven (7) international asset recovery cases/task orders per annum which would require services under this contract. It should be noted that the scope and level of complexity of each task order may vary.

C.3 Management and Administration

This SOW requires timely and responsive services and technical excellence, and service requests will often require the

Contractor to respond to extremely rare needs in a time- sensitive environment. The Contractor shall perform under the direction of the DOJ Contracting Officer (CO), and service requests shall be issued by the DOJ COR upon receipt of a requirement from the Criminal Division’s. The COR will also provide technical guidance and contractual oversight within the scope of the SOW and service requests. The CO may also designate specific technical representatives, henceforth designated as Technical

Assistants (TA) to provide contractor oversight and authorize work. The Designated Government Official (DGO) may be the

COR, a technical expert, or the Government representative for a specific case. As applicable, the Contractor shall comply with country-specific laws to the extent consistent with U.S. law.

While it is not feasible to identify and anticipate all services for which service requests may be issued under this contract, the

Contractor may be required to provide assistance necessary to affect the results of the Government’s decision to seize, detain, inventory, safeguard, maintain, advertise, sell, or dispose of property under investigation, seizure, detention, or forfeited pursuant to any law enforced or administered by DOJ, Treasury, or DHS.

The Contractor will be requested to provide services to support asset recovery work undertaken through formal methods (e.g., letters rogatory, Mutual Legal Assistance Treaties (MLATs), and executive agreements) as well as a variety of informal methods of obtaining assistance in particular cases in certain countries where such action has the consent of the host country or would not be perceived to violate its sovereignty or be regarded as conducting unauthorized law enforcement operations on foreign soil.

Although the DOJ MNF is the sponsoring office for this contract, the contract may be used at the Government's discretion to satisfy the needs of any DOJ component or in support of any other federal agency's law enforcement mission. Notwithstanding sponsorship, tasks other than those specifically identified in this contract may be ordered by the Government so long as they fall within the general scope of work, have appropriate funding, and have the express approval of the CO. Such tasks may involve direct and incremental costs that are specifically identifiable to a task order and may be of limited duration. The Government will work closely with the Contractor to scope out newly identified requirements that fall within the scope of this contract but may not have been foreseen at the time the solicitation was written. For example, while the Offeror shall not assume the need to manage rental properties or operate an ongoing business under this contract, should these special needs arise, the Government will work with the Contractor as appropriate to define specific requirements.

Prosecuting and Investigative Agencies authorized to request service under this contract include all DOJ, Treasury and DHS law enforcement agencies that have forfeiture authority and are participants in the DOJ Assets Forfeiture Fund (AFF) or the Treasury

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Forfeiture Fund (TFF), including future participants as admitted from time to time. The DOJ COR will only issue service requests pursuant to prosecuting attorney or supervisory case agent requests (e.g., service requests will not be issued for forfeiture fund participants that do not have forfeiture authority or custodial responsibilities). While the required tasks are generally similar for all law enforcement agencies issuing service requests under this contract, the individual mission of each agency and component will affect the emphasis and procedures of the tasks. See Technical Exhibit 2 for further information regarding AFF and TFF participants.

C.3.1 Process

Requests for international asset recovery services will be specified through service request issued under the terms of the contract.

Tasks will only be issued pursuant to prosecuting attorney or supervisory case agent requests. Prosecuting and investigative agencies authorized to request service requests through the Criminal Division’s COR under this contract include all DOJ, Treasury and DHS law enforcement components that have forfeiture authority and are participants in the DOJ Assets Forfeiture Fund (AFF) or the

Treasury Forfeiture Fund (TFF) -- including future participants as admitted from time to time.

C.3.2 Work Location The Contractor shall provide the resources necessary to meet the Government’s requirements specified in this SOW, regardless of location.

C.3.3 Personnel Requirements

(1) The Contractor shall provide a sufficient number of employees with the training, skills, experience, and knowledge to perform the services in this SOW in accordance with the specified performance standards.

(2) Training of personnel to perform contract requirements shall be the responsibility of the Contractor. The Contractor shall maintain a pool of permanent and appropriately cleared individuals for Key Personnel positions at a level that the Contractor deems necessary to perform work under this contract. (See Section H.9).

(3) The Contractor shall provide specialized personnel and subject matter experts when necessary to successfully perform services in a service request. Specialized service requests-specific personnel required under this contract may include, but are not limited to, sea captains, pilots, engineers, doctors, expert legal consultants, subject matter experts, etc. To the extent possible, the

Government will advise the Contractor in obtaining subject matter experts known to or qualified by the Government. In other cases, the Contractor shall have the capability to independently obtain the proper resources to meet the requirements specified in individual service requests. For example, if a Constitutional law expert is required in the Czech Republic, DOJ may provide the Contractor with a list of experts in this specific area of work. In cases where in-country subject matter experts are required, DOJ will work with the

Contractor and other agencies as appropriate to ensure that local nationals, subject matter experts and specialized personnel performing work under this contract meet all necessary security requirements.

(4) Each employee of the Contractor working under this contract is subject to the security requirements included in the individual service requests. The Contractor shall coordinate with DOJ to obtain appropriate clearances for its key personnel during the

Transition/Phase-In Period. For specialized personnel and subject matter experts specifically required by a service request, the

Contractor shall work with the COR to obtain appropriate security clearances. In these cases, the COR will work to expedite any necessary clearances. While security requirements may vary by agency and by service request, DOJ will work with Contractor personnel and other agencies as appropriate to ensure proper security clearances are obtained.

(5) The Contractor shall ensure that sufficient on-board, cleared personnel are available and ready to perform international asset recovery work within ten (10) days after each service request has been issued.

C.3.4 Interfaces and Coordination

(1) DOJ Criminal Division will perform or assist agencies in ensuring all necessary inter- and intra-agency coordination is accomplished prior to issuing a service request to the Contractor. Further, while the Contractor may work closely with program officials from the DOJ/Treasury/DHS agencies, all Contractor activities will be directed via service requests through the DOJ COR, with requirement origination and technical guidance from the COR in consultation with the International Unit, OIA, Department of

State, and the Embassy to include the appropriate legal attaché, to ensure that activities are in accordance with any country-specific protocols, laws, regulations, etc. DOJ will also assist with security and country clearance requirements prior to issuing a service request to the Contractor.

(2) Note that other than as described in this solicitation and through charges that include the absorption of indirect costs, the

Government does not intend to fund the costs of any existing systems or support facilities required by the Contractor to perform the work specified in this SOW. New infrastructure or other necessary costs which are both direct and incremental to a specific task order shall be includable in the related invoice(s).

C.4 Scope

(1) The Contractor shall provide all personnel, equipment, materials, supervision, and other items and services necessary to perform international asset recovery support services as defined herein.

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(2) The Contractor shall provide asset recovery support services worldwide including, as required by the service request, those international investigations where a portion of the assets involved in the case are located within U.S. jurisdiction. This international asset recovery support services contract shall include but not be limited to: support for U.S. officials and delegated authorities who seek to investigate, identify, restrain, forfeit, and dispose of assets under strict requirements the Government places on international law enforcement activities.

C.5 Specific Tasks

At the direction of the COR, the Contractor shall perform the following. Due to the variety in international asset recovery cases, service requests issued under this contract may not require all of the services specified herein. Service requests will clearly specify the support services required.

The Contractor shall perform work in strict compliance with all requirements pertaining to international investigative procedures and protocols established by MNF, OIA, and EOUSA as set forth in the Criminal Resource Manual, USA Book, Asset Forfeiture

Manual, and other authoritative guidance. The Government will provide the Contractor with information needed to establish a clear understanding of Government policy and procedures covering international law enforcement considerations such as treaty issues and agreements pertaining to seizing and forfeiting assets abroad.

Decisions regarding the seizure or disposition of property will be made by Government employees, and the Contractor will perform the work necessary to affect the results of the Government’s decisions. Further, the Government will provide sufficient guidance, supervision, and direction to ensure that no Contractor work involves inherently governmental activities.

C.5.1 Investigative Support Services

Upon request, the Contractor shall conduct investigative work including detailed analysis of records to accomplish the goals of the forfeiture-related aspects of the investigation(s). Records made available for analysis may include books, ledgers, payrolls, cost reports, billing statements, invoices, correspondence, computer data, bank statements, and other records pertaining to transactions, events, or allegations under investigation. This analysis should be sufficient to perfect legally the Government’s interest in forfeitable assets, as well as determine an amount to seek for forfeiture and trace the proceeds of the criminal activity to identify forfeitable assets. This analysis should include the identification of substitute assets where such exist.

The Contractor shall also:

(a) Provide expertise to conduct a detailed analysis of telephone and dialed number recorder records, and then compare that information to financial, business, and other records to trace the transfer of funds and identify forfeitable assets.

(b) Provide individuals with expertise in the operation and valuation of specific business entities for the purpose of conducting an analysis to determine the degree to which criminal activity contributed to the overall worth of the business and/ or the amount of illegal proceeds generated from the criminal business practices. This analysis will be used in determining the amount to seek for forfeiture and will provide the probable cause for the seizure and subsequent forfeiture of the assets.

(c) Conduct in-depth reviews of documentation relating to specific investigations for the purpose of establishing the probable cause for the seizure and forfeiture of assets. This review, and the resulting work product, should be sufficient to function as an attachment providing probable cause to a seizure warrant or warrant of arrest in Rem.

(d) Perform analyses of complex financial, business and other records, documents, and events, and then organize and display these items in a manner that facilitates the determination of probable cause for seizure, and the presentation of evidence during the forfeiture portions of trials or pre- trial hearings and meetings.

(e) Provide qualified professionals to interact with investigators and analysts of the component agencies, as specified in individual task orders. The professional(s) will assist investigators in developing the forfeiture-related aspects of investigations and draw upon their experiences to provide advice and guidance to agency personnel. This support can include suggesting investigative strategies that will lead to the development of the probable cause necessary for the Government to seize and perfect its interest in forfeitable property.

C.5.2 Litigation Support Services

As directed, the Contractor shall provide country- and/or language-specific litigation support services including by way of example and not limitation the following types of support services:

(a) Records examination

(b) Financial analysis

(c) Link analysis

(d) Translation support

(e) Document/discovery management

(f) Pre-restraint title examination

(g) Asset valuations

(h) Ownership analysis

(i) Legal analysis of local laws impacting ownership

(j) Transferability and preservation of rights such as grandfathered use, intellectual, and other intangible property rights

(k) Assistance to investigators and prosecutors in expediting access to foreign evidence

(l) Assistance to investigators and prosecutors in support of actions brought in U.S courts

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(m) Assistance to investigators and prosecutors in providing timely assistance to foreign authorities in support of parallel investigations

(n) Provision of written or oral testimony about the condition or volume of items consigned to the Contractor

The activities listed above may require the Offeror to perform due diligence on country-specific laws and regulations.

C.5.3 Expert Witness Services

The Contractor shall assist in identifying, screening, and selecting foreign expert witnesses to:

(a) Analyze what property interests particular claimants have pursuant to the law of the specific countries such as Russia, Ukraine, or Taiwan.

(b) Explain how the country’s property interests compare with U.S. property interests.

(c) Explain what, if any, property interests that nation’s court judgments create.

(d) Analyze whether the conduct in question is criminal under the law of that country.

(e) Provide expert and summary trial testimony about the country’s law.

(f) Perform independent analysis of the country’s law and the property interests particular claimants may or may not have in the defendant assets under those laws.

(g) Identify statutes, cases, and treaties that explain property interests recognized under the foreign country’s law.

C.5.4 International Sharing Program Services Circumstances sometimes warrant that sharing payments to international partners be part of conditions involving the recipient’s purchases of equipment or services. As specified in a task order, the Contractor shall assist the Government in executing and validating spending under specific international sharing agreements.

C.5.5 Other Assistance Services, Special Conveyances and Unusual Assets The Contractor shall assist the Government in a wide variety of assistance services covering an array of assets. These assistance services may include but are not limited to managing complex assets including businesses with on-going operations; liquidating joint venture interests and negotiable financial instruments; performing post-forfeiture valuations, title work, boundary surveys, property security, marketing and disposition of residential and commercial real estate. This may also involve inspecting aircraft and vessels on short notice and conditioning the conveyance for return to U.S. soil and providing experienced, licensed/certified pilots to accomplish the return.

Other examples of unusual assets that may be covered include racehorses or other livestock that may require veterinary care and feeding; the valuation and disposition of securities, negotiable instruments, derivatives and intangible property that may require special presentment and clearing procedures in foreign or domestic markets and exchange channels.

While it is not feasible to identify and anticipate all assistance services required under this contract, the Government will work closely with the Contractor to scope out newly identified requirements that fall within the scope of this contract but may not have been foreseen at the time the solicitation was written.

C.5.6 Property Management

C.5.6.1 Pre-Seizure Services

The Contractor shall provide pre-seizure coordination and planning services. Such services may require the pre-positioning of resources (Contractor staff and equipment) prior to the actual seizure of the property by the Government.

The Contractor shall pre-position resources at the time and location specified by the COR (e.g., the Contractor may be required to conduct staging approximately 1.5-2 hours away from the seizure location). The Government will coordinate with the Contractor as much as possible regarding required pre-seizure activities.

C.5.6.2 Consignment/Acceptance

The Contractor shall accept custody of property on the date, time, and place specified by the COR on the chain of custody form, disposition order, release and receipt form, or approved alternate form. Consignment shall be completed within 12 hours of time and date designated by COR unless a waiver is approved.

The COR will provide the Contractor with a properly completed and executed official agency chain of custody document for all property accepted into the custody of the Contractor. The Contractor shall verify the custody document for accuracy and completeness prior to acceptance of property. Any discrepancies in item counts on the chain of custody document shall be addressed and resolved with the COR before loading the property on or into the Contractor’s transport vehicles/trailers, if required.

The Contractor shall document unresolved disagreements between the Contractor and the COR and process the disagreement as an

Adverse Incident following the mandatory procedures detailed in Technical Exhibit 3. The Contractor shall not, however, refuse custody of property covered by this contract in the event of a disagreement.

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C.5.6.3 Property Identification

The Contractor shall identify and label all property with the Asset Identification Number (AIN) and case number/sequence number assigned by the seizing agency and with the current location within the storage facility.

The Contractor shall identify and label palletized property from a single seizure with one (1) identification label per pallet. The

Contractor shall individually identify and label un-palletized, loose, or sealed containers.

For property in administrative custody, the Contractor shall label containers with a container number. The numbering schema to be used for labeling containers shall include both storage facility number and box number.

When stored, the identification label shall be visible to the maximum extent possible to allow for easy location of property. The

Contractor shall be able to locate and provide property within one (1) business hour of request or as determined by the requestor.

C.5.6.4 Storage

The Contractor shall store property in the most cost-effective method available to prevent any deterioration of the property and to maintain the overall condition of the property as it was at the time of acceptance. This shall include providing the proper environmental conditions to ensure no adverse effects from temperature or humidity.

The Contractor shall ensure that seals on sealed packages and containers remain intact. The Contractor shall not be responsible for maintenance or further inventory of the contents as long as the seals remain intact. The Contractor shall, upon direction, provide assistance to the seizing agents to containerize and seal loose property using Contractor-furnished equipment and supplies.

The Contractor shall not invoice the Government for storage boxes (e.g., conex boxes) utilized for full custody that are empty. The

COR will be responsible for notifying the Contractor when storage boxes used for administrative custody are empty. The Contractor shall return empty storage boxes and shall not invoice the Government after the contents are removed.

C.5.6.5 Storage of Items Requiring Climate Control

The Contractor shall make reasonable and best efforts to properly store items that must be cooled, refrigerated, or kept at specific humidity levels. The Contractor shall perform necessary inspection and maintenance on items such as perishables in order to preserve them in the overall condition as at the time of acceptance.

When climate-controlled items are received, the Contractor shall follow any designated special handling instructions provided by the

COR to ensure proper storage of the items and to prevent deterioration or spoilage.

C.5.6.6 Maintenance

As directed by the COR, the Contractor shall make reasonable and best efforts to maintain and preserve property as necessary to ensure that it retains its value, operating ability, and overall condition from the time of acceptance until disposition. Preservation includes, but is not limited to, protection from heat, cold, humidity, water damage, weather, insects, rodents (rats, mice), dirt, dust, and contamination.

Maintenance of stored property shall be performed within two (2) business days of discovery of deterioration, damage, inoperability, etc.

The Contractor shall inspect and replace deteriorating, torn, and damaged packaging for stored property unless under seal of the seizing agency. Property under seal shall be repackaged only with a seizing agency representative present, unless the Contractor has been specifically granted authority in writing by the COR. Deteriorated, torn, and damaged packaging shall be replaced within two (2) business days of discovery.

C.5.7 Property Disposition

Upon forfeiture or relinquishment of property by the foreign authority, the US government maintains authority over all seized and forfeited property transferred to the Contractor. The Contractor shall maintain seized and forfeited property until its disposition is directed by the COR.

As directed, the Contractor shall dispose of seized and forfeited property in accordance with the disposition order signed by the COR.

See Technical Exhibit 4 for a sample disposition order. Disposition of seized and forfeited property may be made by: destruction;

remittance; retention by seizing agency for official use; transfer to another federal agency; sale or transfer to a foreign government or an entity designated by the COR. Upon receipt of the disposition order, the Contractor shall execute the disposition using the method identified on the order and verify that the property being disposed of is the same property described on the disposition order, to include quantity and location.

When requested by the COR, the Contractor shall perform disposition analysis to determine and recommend the most cost-effective disposition.

The Contractor shall provide the COR and seizing agent issuing the disposition order a minimum of two (2) business days advanced notice of the date, time, and location of disposition in order to permit the agency to verify the disposition, unless otherwise agreed to by the COR.

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The Contractor shall maintain accurate records of all dispositions. The Contractor shall provide an electronic copy of the completed disposition order to the COR and shall send the original authenticated disposition order within two (2) business days (except for cases involving disposition by sale). If there are multiple case numbers/sequence numbers on the chain of custody document, and there is a partial release, the Contractor shall provide a copy of the original chain of custody document to the COR within two

(2) business days of accomplishing the partial disposition. The original chain of custody document shall remain with the Contractor until disposition is complete on all items and then shall be submitted as specified above. The Contractor shall only charge the

Government for the space occupied by the seized and forfeited items and shall not charge the Government for vacant space as a result of a partial disposition.

Upon completion of disposition, the Contractor shall update the Inventory Control and Management Information System (ICMIS) within two (2) business days.

C.5.7.1 Destruction

The Contractor shall destroy property within five (5) business days of receipt of the disposition order unless a variance is provided in writing by the COR for unusual circumstances. Property to be destroyed includes items unlawful to sell and items which constitute a safety hazard to the public. When necessary, the Contractor shall request a waiver of the destruction timeframe via an e-mail submitted to the COR within two (2) business days of receipt of destruction disposition order. The Contractor shall verify the destruction and disposal of property by: (1) witnessing the destruction with a government representative; (2) documenting the destruction; and signing the disposition order or other agency order to destroy document.

The Government may choose to destroy or otherwise dispose of property through mechanisms separate from this contract; however, the Contractor shall coordinate the transfer of property to the seizing agent. The Contractor shall provide disposition of firearms as specified by the COR to include coordinating with vendors and the seizing agent and providing transportation to the disposition site.

C.5.7.2 Remittance

C.5.7.2.1 Develop Cost Estimates

Upon request of the COR, the Contractor shall submit an accurate Holding Cost Estimate (HCE) and a Government Overhead Cost

Estimate (GOCE) within two (2) business days from receipt of request. The HCE is an estimate of direct Contractor costs and the

GOCE is an estimate of all Government overhead costs. As part of the HCE, the Contractor shall provide information on its indirect costs by category (e.g., overhead and profit) so that the Government can allocate these costs. The Contractor shall provide the HCE electronically to the requesting COR using the format shown in Technical Exhibit 5. The HCE/GOCE shall be a valid estimate of costs through the next 30 calendar days, broken out and displayed in intervals as specified at the service request level. The GOCE and HCE will be combined and then added to the release documentation sent to the owner by the COR. The Contractor shall not change the cost estimates after submission.

C.5.7.2.2 Remit Property to Owners

The Contractor shall remit property to the party designated by the COR within eight (8) business hours of receipt of a disposition order. If items are not picked up by the designated party within that time period, the Contractor shall notify the COR for further instructions. The COR will provide follow-up disposition instructions and a request for a revised HCE/GOCE. The Contractor shall:

(a) Prepare the property for release if needed or according to special instructions.

(b) If requested by the COR in writing on a disposition order, collect all associated costs, including holding costs

(Contractor’s direct costs of transportation, storage, security, maintenance, and other miscellaneous charges attributable to a particular seizure), the Government-provided allocation of indirect costs, and the GOCE as calculated by the Contractor using a Government-furnished formula. The Contractor shall collect costs before property is released.

(c) Verify identity of person receiving property as that on the disposition order, and have all persons sign access control log. Ensure that payments are accompanied by adequate identification, such as a valid driver's license or valid passport, and record the driver's license or passport number on the receipted copy of the disposition order and on the back of the monetary instrument provided. See Section C.5.8.4 for acceptable forms of payment and Section C.5.8.6 for requirements regarding the transfer of payments to the Government.

(d) Obtain signature of recipient on the original chain of custody document and return the original chain of custody document to the COR.

C.5.7.3 Retention by Seizing Agency

As directed, the Contractor shall release property to the agency organization designated on the signed disposition order within the timeframe specified in the disposition order, which will generally be no less than eight (8) business hours from receipt of the disposition order. If items are not picked up within that time period, the Contractor shall notify the COR for further instructions. The

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COR will provide follow-up disposition instructions. The Contractor shall obtain the signature of the official from the organization receiving the property on the disposition order. The Contractor shall return the original chain of custody document to the COR.

For property retained by the seizing agency, the Contractor shall not collect the HCE and GOCE referenced above.

The Contractor, on request, shall arrange for packing, crating, and shipment of property designated for official use. Transportation and packing costs shall be paid by the receiving organization, unless otherwise specified by the COR.

C.5.7.4 Transfer to Other Federal, State, Local or Foreign Agencies

The Contractor shall release property to agencies designated in writing by the COR within one (1) business day of receipt of the disposition order. If items are not picked up by the designated recipient within that time period, the Contractor shall notify the COR for further instructions. The COR will provide follow-up disposition instructions. If directed by the COR in writing on a disposition order, the Contractor shall collect from the recipient all associated costs, including holding costs (Contractor’s direct costs of transportation, storage, security, maintenance, and other miscellaneous charges attributable to a particular seizure), the Government-provided allocation of indirect costs, and the GOCE as calculated by the Contractor using a Government-furnished formula before property is released.

C.5.7.5 Packing and Preparation for Transport to Disposition Locations

The Contractor shall pack and prepare seized and forfeited property for shipment to disposition locations in accordance with the

COR’s instructions. The Contractor will be furnished a copy of the disposition order which includes a list of the material and quantity to be packed, the location of the material, and the “deliver to” address of the final disposition end-point. The Contractor shall: pack, weigh, label, and stage property for shipment as specified by the COR; mark packages with weight, dimensions, and delivery address;

prepare manifests identifying the property packed in each container; notify the COR when the property is packed, labeled, and ready for shipment; and affect the movement by carrier as approved by the COR.

C.5.7.6 Sales

The Contractor shall conduct sales as directed by disposition orders, to include specifications included on any court/interlocutory orders. Sales conducted by the Contractor will be supervised by designated custodians such as the USMS, and in all cases the

Government will serve as the final authority regarding the sale of seized and forfeited property and the title transfers executed by the authorized Government official. Sales shall be conducted pursuant to all country-specific laws to the extent consistent with U.S. law.

The Contractor shall use its ICMIS to accommodate the recording, accounting, and reporting of sales information, to include all payments from purchasers or other sources.

Employees of the Contractor, subcontractors/vendors, seizing agency, and their immediate families (parents, spouses, or children living in the same household), are ineligible to bid on or purchase directly or indirectly any property offered for sale.

C.5.7.6.1 Sales Methodologies

When and as required, the Contractor shall sell seized and forfeited property at public auction using competitive methods as specified on the disposition order. Public auctions can be opened to prospective bidders in locations outside the local sale site by means of telecommunications or audio/visual networks.

(1) Quick Sale or Summary Sale. The Contractor shall conduct quick sales. A quick or summary sale is authorized in instances when it appears that property is perishable (such as fresh food) or will be greatly reduced in value if not sold, or if the expense of keeping it is disproportionate to its estimated value. The Contractor shall provide quick sale recommendations to the COR.

(2) Interlocutory Sale. In some instances, the Contractor shall be required to sell seized property prior to forfeiture. This shall be accomplished by an Interlocutory Sale ordered by the court. The COR will provide the Contractor with a disposition order, along with a copy of the Interlocutory Sale order from the court. The Contractor shall transmit funds in accordance with

Section C.5.8.6. The transmittal shall clearly identify the funds as an amount from an interlocutory sale to be deposited in the suspense account and shall include itemization of all costs related to the storage and disposition expenses.

(3) Other Methodologies. The Contractor shall also sell seized and forfeited property according to the following methods as specified on the disposition order: oral progressive bid public auction, sealed bid auction, open bid sale (spot bid), negotiated sale, and online auction. Definitions for these sales methodologies are provided in Technical Exhibit 1.

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C.5.7.6.2 Sale Planning and Scheduling

The Contractor shall maximize net revenue by evaluating the property for sale, identifying the actions needed to conduct a sale, conducting timely sales, effectively managing the cost of sales, and using other marketing techniques as needed and approved by the COR. Authorization to sell a specific item or lot may be withdrawn by the COR at any time prior to being sold. All sales shall comply with the Government’s Terms and Conditions of Sale which will be provided by the COR.

(1) Determination of Fair Market Value (FMV). FMV is defined as the value of property in a given market at which both buyers and sellers are willing to do business. Upon request of the COR, the Contractor shall establish an FMV for property at the time it is designated for sale and enter the data into the ICMIS. The Contractor shall use past sales experience, local merchants, trade catalogs and publications, manufacturers, third-party appraisers, or other persons with knowledge to establish the FMV. The Contractor shall provide a copy of the appraisal to the COR within five (5) business days of receipt of request.

(2) Sales Plan. For each sale, the Contractor shall prepare a sales plan and schedule to ensure that all deadlines and tasks are completed. The Contractor shall provide this plan to the COR within five (5) business days of receipt of the disposition order.

(3) Saleable Lots. The Contractor shall create saleable lots. Property from a single seizure may be broken into multiple lots;

however, a lot shall not be comprised of property from more than one seizure.

C.5.7.6.3 Advertising

As specified on the disposition order, the Contractor shall publicly advertise the sale in order to generate competition.

C.5.7.6.4 Response to Inquiries

The Contractor shall respond to inquiries regarding advertised sales in an accurate and timely manner, including inquiries concerning the time, place, and nature of sales.

C.5.7.6.5 Sales Notices

The Contractor shall prepare and distribute sales notices and other sales-related materials for each sale as requested by the COR.

“Terms and Conditions of Sale" will be provided to the Contractor by the COR. The Contractor shall print and distribute the Terms and Conditions of Sale with the other sales information. The Contractor shall make the Terms and Conditions of Sale available to the public at least two (2) full business days prior to the date of the public viewing for the sale.

The Contractor's sales…