Sources Sought Notice-Housekeeping Services.pdf

75R60120Q00010; Title: Residential Housekeeping Services

Sources Sought Notice

Contracting Office Address

Health Resources and Services Administration (HRSA) Office of Acquisition Management and Policy 5600 Fishers Lane Rockville, MD 20857

Description

This is a Sources Sought Notice to determine the availability and capability of small businesses (including certified 8(a), Small Disadvantaged, and HUBZone firms; veteran and service-disabled veteran-owned small businesses, and women-owned small businesses) to provide any or all of the services required for Residential Housekeeping Services.

The legislative authority for the National Hansen’s Disease Programs (NHDP) is Public Law 99- 117, Section 2. (a.), Section 320, and is guided by Department of Health and Human Services (HHS) regulations. The Department of Health and Human Services (HHS), Health Resources and Services Administrations (HRSA), Healthcare Systems Bureau (HSB) provides for care, treatment, education, and research on Hansen’s Disease (HD) and Leprosy through the National Hansen’s Disease Program (NHDP), located in Baton Rouge, Louisiana. NHDP is an outpatient clinic; a specialized Federal medical program for the treatment of persons with HD. The occupied space consists of residential rooms, an outpatient clinic, and workspaces for healthcare professionals. Over the past three years (2016-2019), the facility has averaged three (3) short-term residents per week and 50 admission/discharges. The purpose of this requirement is to provide residential housekeeping services at NHDP.

A firm-fixed price contract is anticipated, for one 12-month base period and four 12-month option periods.

The Contractor shall ensure that residential housekeeping services are provided Monday – Friday, between the hours of 9:00am – 4:00pm (3 hours per day). The service location is 9181 Interline Avenue, Baton Rouge, Louisiana. If a federal holiday occurs during the workweek, duties shall resume the next business day. Once the schedule is approved, any changes must be submitted in writing to the COR and Contracting Officer.

The Contractor shall provide all supplies and equipment necessary (per guidance at (https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml) to perform the required residential housekeeping services for five (5) residential rooms, one (1) kitchen, one (1) activity/living space, one (1) nurse’s station, one (1) storeroom, one (1) bathroom, one (1) laundry room and the hallways that adjoin the spaces as follows:

https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml

Cleaning/General Services:

1. Cleaning specifications shall consist of sweeping, mopping, dusting, emptying wastebaskets, dusting furniture, disinfecting and cleaning restrooms, dusting window edges, partitions, mirrors, doors and their casings.

2. Clean hallways, entrances to rooms, replenish toiletries and cleaning supplies.

3. Respond to unexpected janitorial concerns/issues as determined by the needs of the patients, which may include expelling of bodily fluids, breakage of glass, overflowing commodes, etc.

4. Store dormitory linen once per week, and maintain a supply of clean linen in the closet.

5. Provide a list of replacement items for the residential area (towels, linens, quilts, pillows, bath mats, and shower curtains) to the Contracting Officer Representative (COR).

Housekeeping:

A. Resident’s Rooms

The Contractor shall:

1. Refresh the resident’s room weekly (Mondays) and as determined by medical needs.

Refreshing shall consist of changing linens (sheets and pillow cases); making beds;

cleaning toilets daily and disinfect weekly sinks, countertops, tubs, and showers;

replacing towels; replacing toiletries; replacing bath mats on a weekly basis;

sweeping and damp mopping floor surfaces, emptying waste baskets and replace trash liners.

2. Terminally clean residential rooms on the day of discharge or within one business day of discharge. Terminal cleaning shall include stripping beds; cleaning mattress covers (vinyl), replacing mattress pads (cloth); remaking beds with fresh bed linen (sheets, pillow shams, comforters); cleaning the surface of the head and footboards; high dusting windows, ledges, vents, light fixtures, and door frames; cleaning, and disinfecting toilets, sinks, counters, mirrors, tubs, and showers; replacing towels;

replacing toiletries; replacing shower curtains, bath mats, and rugs; cleaning microwaves and refrigerators; sweeping and damp mopping floor surfaces, emptying waste baskets, replace waste basket liners and cleaning baseboards. Note: The Government will provide the Contractor with a list of rooms that require terminal cleaning when needed.

3. Assess each room upon terminal cleaning of a room and provide a list of replacement items (such as towels, linens, pillows, bath mats, shower curtains, etc.) or items in need of repair (such as electrical outages, broken furniture, etc.) to the Contracting Officer Representative (COR) in writing. The COR shall be notified when a resident’s rooms have been terminally cleaned and are ready for occupancy.

B. Kitchen area/Activity Room/Nurse’s area

The Contractor shall perform the following tasks daily:

1. Sweep and mop floors;

2. remove spills from walls and floors;

3. remove trash and replace trash liner;

4. clean sinks, countertop surfaces, tables;

5. clean and disinfect bathrooms; and

6. replace soap and paper towels.

The Contractor shall perform the following tasks weekly:

7. clean the refrigerator, microwave and stove

8. clean furniture surfaces

C. Laundry Room/Area

The Contractor shall perform the following tasks daily:

1. Remove trash;

2. sweep and mop floors; and

3. clean spills on walls.

The Contractor shall perform the following tasks weekly:

4. clean the lint trap in the washer and dryer

D. Daily Upkeep of Vinyl Floors

The Contractor shall keep floors free of spills, gum, visible litter, dust and debris; sweep, mop, and maintain floors, which are uniform with a glossy appearance, free of scuffmarks, dirt, heel marks and other stains.

E. Removal and Disposition of Collected Waste

1. Non-infectious Waste:

The Contractor shall:

a. Empty all wastebaskets and trash receptacles within space occupied by

NHDP. Boxes, cans, paper, and other identified items placed near a trash receptacle shall be removed and disposed in a designated area.

b. Perform duties in a manner to reduce litter to adjacent areas. Waste must be properly disposed according to industry standards.

2. Infectious Waste:

The Contractor shall ensure infectious waste is managed and disposed of as defined by OSHA (https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.1030 and according to industry standards. Infectious waste shall be stored in a closed container which will be provided by NHDP.

This is a new requirement. Contractors may submit a response under NAICS 561210; Facilities Support Services. The PSC Code is S209; Housekeeping – Laundry/Dry-cleaning.

Interested potential offerors are encouraged to respond to this notice. However, be advised that generic capability statements are not sufficient for effective evaluation of respondents’ capacity and capability to perform the specific work as required. Responses must directly demonstrate the company’s capability, experience, and/or ability to marshal resources to effectively and efficiently perform each of the tasks described above at a sufficient level of detail to allow definitive assessment and evidence that the contractor can satisfy the requirements. Failure to provide sufficient information related to these functions will result in a finding that respondent lacks capability to perform the work.

Responses to this notice shall be limited to 10 pages, and must include:

1. Company name, mailing address, e-mail address, telephone and FAX numbers, website address (if available), and the name, telephone number, and e-mail address of a point of contact having the authority and knowledge to clarify responses with Government representatives.

2. Capability statements and experiences related to performing similar functions. Must demonstrate past work experience that is on a national level. Must indicate which of the functions the contractor is interested in and the potential OCI of performing the functions.

3. Name, title, telephone number, and e-mail addresses of individuals who can verify the demonstrated capabilities identified in the responses.

4. DUNS number, CAGE Code, Tax Identification Number, and company structure (Corporation, LLC, partnership, joint venture, etc.). Companies also must be registered in the System for Award Management (SAM) database (http://www.sam.gov) in order to be considered as potential sources.

5. If the company has a Government approved accounting or purchase system, please identify the agency that approved the systems.

6. Business size for NAICS 561210, $41.5 Million, and status, if qualified as an 8(a) firm (must be certified by SBA), Small Disadvantaged Business (must be certified by SBA), Woman-Owned Small Business, HUBZone firm (must be certified by SBA), https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.1030 https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.1030 http://www.sam.gov/ and/or Service-Disabled Veteran-Owned Small Business (must be listed in the VetBiz Vendor Information Pages). Additional information on NAICS codes can be found at www.sba.gov.

7. Identification of the firm's GSA Schedule contract(s) by Schedule number and contract number and SINs that are applicable to this potential requirement are also requested.

8. To the maximum extent possible, please submit non-proprietary information. Any proprietary information submitted should be identified as such and will be properly protected from disclosure.

This notice is for planning purposes only, and does not constitute an Invitation for Bids, a Request for Proposals, a Solicitation, a Request for Quotes, or an indication the Government will contract for the services contained in this announcement. This request is not to be construed as a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this request. The Government will not reimburse respondents for any cost associated with submission of the information being requested or reimburse expenses incurred to interested parties for responses to this announcement.

Responses to this notice must be received by the Purchasing Agent named below not later than 2:00 PM Central Time (CT) on Friday, July 10, 2020 for consideration. Please submit responses via e-mail.

Responses to this announcement will not be returned, and there will not be any ensuing discussions or debriefings of any responses. However, information obtained as a result of this announcement may be reflected in the subsequent solicitation, and HRSA may contact one or more respondents for clarifications or for information that will enhance the Government’s understanding. This announcement is Government market research, and may result in revisions in both its requirements and its acquisition strategy based on industry responses.

POINTS OF CONTACT

Charisse Whitney Purchasing Agent E-mail: cwhitney@hrsa.gov Phone: (225) 756-3785