Sources Sought Notice - GE Carescape Patient Monitoring System - 36C24426Q0621.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 4

3900 Woodland Ave Philadelphia, PA, 19104

POINT OF CONTACT*

Contract Specialist McDaniel Brayboy III mcdaniel.brayboy@va.gov 916-841-7834

PLACE OF PERFORMANCE

2907 Pleasant Valley Boulevard

Altoona PA

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS IS NOT A SOLICITATION ANNOUNCEMENT. THIS IS A SOURCES SOUGHT NOTICE ONLY. This Sources Sought Notice is intended for information and planning purposes only at this time; and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Because this is a Sources Sought announcement, no evaluation letters and/or results will be issued to the respondents. No solicitation exists. Therefore, do not request a copy of a solicitation.

The Department of Veterans Affairs (VA), VISN 4, Network Contracting Office 4 (NCO 4), is seeking information and potential qualified sources capable of providing Brand Name only GE HealthCare Carescape Patient Monitoring System. The equipment will be delivered and installed at the Altoona VA Medical Center, located in Altoona, PA 16602.

SCOPE OF WORK AND GENERAL SPECIFICATIONS: Brand Name only GE HealthCare Carescape Patient Monitoring System upgrade on Medical Unit 4, Altoona Veteran Affairs Medical Center (AVAMC)

1. Background The Altoona Veteran Affairs Medical Center (AVAMC) seeks to upgrade and replace its GE HealthCare Carescape Patient Monitoring System. The goal is to transition from multi-occupancy to single-occupancy rooms and modernize the Patient Monitoring System components that were initially purchased and installed. The system is end of life per GE Communication Documents DOC2622819, and End of Support Letter dated June 30, 2024.

2. Project Scope This is a Brand Name only requirement. Altoona Veteran Affairs Medical Center (AVAMC) requires the design, procurement, and implementation of an updated wireless telemetry patient monitoring system to replace aging components and accommodate structural changes due to ongoing renovation. The medical unit currently operates a GE Carescape Apex CH telemetry system, which primarily relies on wireless communication and has existing licensing to integrate with B450 bedside monitors Apex wireless telemetry packs. The renovation requires re-evaluation and redesigning the wireless infrastructure to ensure optimal performance post-construction, in alignment with manufacturer specifications. The updated system must seamlessly integrate with the existing hospital telemetry infrastructure and maintain full compatibility with the Urgent Care Center (UCC) Patient Monitoring system including all current licensing, options and any expansions to licensing required post evaluation.

Key deliverables include:

· Carescape Gateway

· Carescape Telem Server

· ApexPro RCVR Subsystem 460-614MHZ

· Network Routers

· Carescape Network Switch

· 1 each Central Information Station for UCC

· 1 each Central Information Station for Med 4

· 2 each 27” hallway mirroring monitors and associated video extension hardware

· 4 each bedside B450 patient monitors with Nelcor SP02 PDMs

· 8 each ApexPro CH Wireless Telemetry Packs

· Transfer of all current license codes for entire system to new components

· 1 each UCC Central Information Station with expansion from 8 to 10 views

· 1 each Med 4 Central Information Station

· 1 compatible laser jet printer for UCC

· 1 compatible laser jet printer for Med 4

· 1 each 2” strip printer for UCC

· 1 each 2” strip printer for Med 4

· HL7 integration to VHA Electronic Health Record

· 3 days of onsite training for clinical end users

All components, including associated hardware, mounting systems, and accessories, must be provided, fully assembled, installed, configured, and thoroughly tested as part of this project. This comprehensive service must ensure compliance with manufacturer specifications and seamless integration with the hospital’s existing telemetry infrastructure. These services, covering every aspect of installation and setup including mounting and accessories, are to be included in the acquisition to deliver a fully functional, turn-key solution upon project completion, with no additional charges or exclusions beyond the original scope. Any costs associated with specialty crafts such as electrical or carpentry work must be borne by the contractor, unless unforeseen situations arise. It is recommended that a field survey be conducted by the contract awardee to ensure the quote is appropriate.

3. Specifications

· Medical Unit 4 – 4th floor:

· 1 Carescape Central Station (clinical information center)

· V3 or latest version.

· 1 to 16 in standard display format, 1 to 17 in “view patient” format

· Includes Patient Management, review, FD Page, Trends, Dual display and ST review licenses.

· Migration/inclusion of current view licenses

· Migration/inclusion of current CSCS 48-hour full disclosure license

· Prn 50 2-inch strip printer

· Remote View Monitors (2)

· 27” High-definition Non-Touch LCD Remote Display

· with 120 volts

· video via HDMI and Display port capable

· audio capable with built in speakers

· provide non-interactive access to the same monitoring information as the central station (clinical information center).

· Video extender hardware that supports high definition and audio to both remote view monitors with associated cables and accessories.

· 1 in A corridor

· 1 in corridor B

· Mounted securely and correctly affixed to its intended location designated by 4th Floor nurse manager, ensuring stability, proper orientation, and aesthetic alignment.

· Installed using all necessary mounting hardware, brackets, and fasteners appropriate for the audio-visual/telemetry equipment. Any specialized mounting hardware or components required to achieve a secure, functional, and visually presentable installation will be provided by contractor as part of project.

· All visible mounting hardware, brackets, and fasteners must be consistent in appearance and neatly presented. Failure to adhere to these installation standards may result in a request for corrective action at the Contractor’s expense.

· APEXPRO Telemetry System components and Infrastructure which includes (1);

· 1 each compatible and updated GE Carescape Telemetry Server with latest version of ApexPro application and Full Arrhythmia software option with 8 licenses for the CH transmitters to replace exiting server with outdated and beyond life expectancy on Equipment Inventory List (EIL).

· Compatible ApexPro Quad Receiver update to replace exiting receiver that is outdated and beyond life expectancy on Equipment Inventory List.

· 8 each CH AHA transmitters to replace 8 beyond life expectancy on EIL with at least one set per device of reusable patient leads.

· Include all mounting hardware, brackets and fasteners for all the equipment. Any specialized mounting hardware or components required to achieve a secure, functional, and visually presentable installation will be provided by contractor as part of project.

· All visible mounting hardware, brackets, and fasteners must be consistent in appearance and neatly presented. Failure to adhere to these installation standards may result in a request for corrective action at the Contractor’s expense.

· Patient Bed side monitors (4)

· Provide 4 new bedside model B450 monitors with compatible mounts to wall. B450 configuration must include:

· Enough compatible batteries per device

· ICU Critical Care option activated

· Nellcor Brand SPO2

· NIBP and 12 Electrocardiogram functions

· Network cabling from device to wall (CAT6 or better- 3 to 4ft length color as per manufacture for MC IX networks)

· Urgent Care Center – 1st floor:

· 1 Carescape Central Station (clinical information center) for Urgent Care Center (UCC) V3 or latest version.

· Includes Patient Management, review, FD Page, Trends, Dual display and ST review licenses.

· Migration/inclusion of current 8 bed view licenses

· Migration/inclusion of current 8 CSCS 48-hour full disclosure license

· Expansion of 2 new bed view licenses, total of 10

· Expansion of 2 new 48-hour full disclosure licenses for a total of 10

· Prn 50 2-inch strip printer

· Clinical User and Configuration training for UCC staff

· Mounted securely and correctly affixed to its intended location designated by UCC nurse manager, ensuring stability, proper orientation, and aesthetic alignment.

· Include all mounting hardware, brackets and fasteners for all the audio-visual equipment. Any specialized mounting hardware or components required to achieve a secure, functional, and visually presentable installation will be provided by contractor as part of project.

· All visible mounting hardware, brackets, and fasteners must be consistent in appearance and neatly presented. Failure to adhere to these installation standards may result in a request for corrective action at the Contractor’s expense.

· All Work for Project

· All cables must be routed, organized, and secured in a manner that is both neat and in compliance with all applicable codes, standards, and best practices. Cables shall be free of tangles, kinks, and any potential hazards.

· Any device requiring mounting shall be securely and correctly affixed to its intended location, ensuring stability, proper orientation, and aesthetic alignment. All visible mounting hardware, brackets, and fasteners must be consistent in appearance and neatly presented.

· Any wall or surface penetration required for the installation of devices or routing of cables must be properly sealed (fire caulk were applicable) and finished to maintain the original appearance and integrity of the surface should penetration be required.

· Include all mounting hardware, brackets and fasteners for all the equipment. Should specialized mounting hardware be required for any component, equipment, or part of this project be provided by contractor.

· Any specialized mounting hardware or components required to achieve a secure, functional, and visually presentable installation will be provided by contractor as part of project.

· All visible mounting hardware, brackets, and fasteners must be consistent in appearance and neatly presented. Failure to adhere to these installation standards may result in a request for corrective action at the Contractor’s expense.

4. Implementation & Education

· GE to provide all technical support and implementation services

· GE to provide all clinical support and clinical education

· GE to provide follow-up clinical education services

5. Project Timeline and Deliverables

The contractor shall develop and provide a detailed project timeline outlining all phases of the installation, configuration, testing, and validation of the updated wireless telemetry patient monitoring system. This timeline must be submitted for review and approval before work begins and should be presented in a Gantt chart or other project scheduling tool, clearly identifying key milestones, dependencies, and completion deadlines.

The project schedule must account for coordination with ongoing renovation activities to minimize disruption to clinical operations and ensure all infrastructure changes are properly accommodated. Major phases should include procurement lead times, system installation, network configuration, integration with existing hospital telemetry and information systems, validation testing, staff training, and final acceptance testing.

Upon project completion, the contractor shall provide comprehensive as-built documentation detailing the final system configuration, including device locations, network settings, licensing details, integration points, and any modifications made during installation. This documentation must be submitted in both digital and hard copy formats and will serve as a reference for future maintenance and troubleshooting.

6. Delivery Coordination

Normal business hours for acceptance of deliveries are 8:00am-3:30pm, Monday through Friday excluding Federal Holidays. Deliveries must be coordinated in advance with COR once a ship date is established. The COR, Biomedical Engineering and/or Logistics Representative shall be the only VA entity signing for freight received on this requirement. All items included in the requirement shall be shipped and delivered to site at same time. If deliveries must be broken into several shipments due to size, this must be coordinated in advance with the COR. Failure to coordinate shipment with COR, may result in failure to deliver on site and cause re-scheduling of delivery/freight at no charge to the government. The packing slip must include the VA-issued purchase order number.

7. Delivery Location: Altoona Veteran Affairs Medical Center, 2907 Pleasant Valley Boulevard, Altoona, PA, 16602

8. Additional Charges

There will be no additional charge for time spent at the site during, or after the normal hours of coverage awaiting the arrival of additional FSE and/or delivery of parts or installation.

9. Packaging Waste management

Contractor should remove packaging materials and all shipping debris from site and dispose of at appropriate recycling facilities. Contractor shall collect and separate for disposal all paper, plastic, polystyrene, corrugated cardboard, packaging material in appropriate bins for recycling on site if available. Contract shall fold metal and plastic banding, flatten and place it in designated areas for trash.

Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, DUNS Number, Cage Code, size of business pursuant to North American Industry Classification code (NAICS) 339113, Surgical Appliance and Supplies Manufacturing. The Small Business Size Standard for this NAICS code is 750 employees.

Please answer the following questions:

1. Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Small Business (SB), Large Business, etc.)?

1. Is your company considered small under the NAICS code identified under this notice?

1. Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

1. Is the product you are providing information about made by a small business manufacturer or a large business?

1. Is the product you are providing information about manufactured in the United States? If not, please provide the country where the unit is manufactured.

1. If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

1. If you’re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?

1. If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work and completion of job.

1. Does your company have an FSS contract with GSA or the NAC or are you a contract holder with any other federal contract? If so, please provide the contract number.

1. If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract?

1. General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

1. Please submit your capabilities regarding the salient characteristics detailed above to establish capabilities for planning purposes.

1. Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A.

1. Please provide your Unique Entity ID.

This Sources Sought Notice will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 13. Telephone responses will not be accepted. Responses must be received via e-mail to mcdaniel.brayboy@va.gov no later than, 4:30 PM Eastern Standard Time (EST) on May 29, 2026. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contract Specialist, McDaniel Brayboy III.

All firms responding to this Sources Sought Notice are advised that their response is not a request for proposal, therefore will not be considered for a contract award.

If a solicitation is issued, information will be posted on the Contract Opportunities website for all qualified interested parties at a later date, and interested parties must respond to the solicitation to be considered for award. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Source Sought Notice. Information will only be accepted in writing by e-mail to Contract Specialist, McDaniel Brayboy III at mcdaniel.brayboy@va.gov

DISCLAIMER

This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this notice that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this notice.

End of Document

Sources Sought Notice