Sources Sought Notice - Forklifts Final.pdf

Sources Sought Notice #CMS-SSN-241337:

Centers for Medicare & Medicaid Services (CMS)

WAREHOUSE EQUIPMENT WITH MAINTENANCE

This is a Sources Sought Notice (SSN). This is NOT a solicitation for proposals, proposal abstracts, or quotations. This SSN does not commit CMS to award a contractor or task order in the future.

PURPOSE

The purpose of this notice is to obtain information regarding: the availability and capability of qualified sources who have the ability to provide leased electric power equipment vehicles for use in CMS’ Warehouse. CMS is looking for a contractor to provide ALL equipment, labor, and parts for scheduled and preventive maintenance and repair services on the contractor supplied electric powered equipment, batteries, and battery chargers.

BACKGROUND

CMS currently utilizes several government-owned pieces of equipment from various manufacturers for its warehouse operations. It is CMS’ desire to lease, instead of own, its warehouse equipment going forward and utilize a single brand of equipment. CMS’ Warehouse is located at 7500 Security Blvd. Baltimore, MD 21244.

IDENTIFICATION OF GOVERNMENT NEED

CMS has a need for the following types, quantities, and capacity of equipment:

Description Quantity Capacity

Sit-down Electric Rider Lift Truck 1 3,500 lb.

Stand-up Reach Truck 2 3,500 lb.

Pallet Truck 2 6,000 lb.

Order Selector 2 3,000 lb.

CAPABILITY STATEMENT INFORMATION

Please prepare a capability statement addressing your company’s knowledge, expertise and experience, within the last three (3) years, for each of the following requirements one (1) through eight (8) listed below. Your response shall demonstrate experience with contracts of similar size and scope or providing similar services.

Include the following information for each reference utilized to demonstrate capabilities and experience:

• Name of Contracting Activity

• Contract Number, If Applicable

• Period of Performance

• Total Contract Value

• Contracting Officer, Telephone Number and Email Address

• Contract Program Manager, Telephone Number and Email Address

1. What type of experience do you have for leasing electric power vehicle equipment to a Federal

Government Facility?

2. What type of experience do you have maintaining that electric power vehicle equipment and performing service calls?

3. Do you require operators to perform any types of inspections or maintenance to maintain leasing terms? If so, please provide your standard terms.

4.Where are you located?

5. Do you have a hotline for service calls? If so, what is your typical response time to service calls?

6. What type of vehicle equipment training do you provide? If so, is it included in the leasing of equipment or is it a separate cost?

7. How quickly can you mobilize the required equipment vehicles to CMS’ Warehouse?

8. Do you charge mobilization fees, outside of the leasing price?

ADDITIONAL INFORMATION REQUESTED:

Interested parties having the capabilities necessary to perform this requirement may submit capability statements in PDF format via email to Caitlin Koterba (Caitlin.Koterba@cms.hhs.gov).

CAPABILITY STATEMENTS MUST DEMONSTRATE THE MINIMUM REQUIREMENTS OUTLINED

ABOVE. Please address each in the order listed above under “Capability Statement Information.”

Capability statements shall be limited to ten (10) double-spaced pages, using sans serif typefaces at 12 points in size or larger. The business information below and/or a cover letter does not apply to the page limit.

Capability statements shall also include the following:

Business Information --

a. SAM Unique Entity ID (UEI)

b. Tax ID

c. Company Name

d. Company Address

e. Company Point of Contact, Phone and Email Address

f. Current GSA Contracts and Schedules or Other Relevant Government Wide

Acquisition Contract (GWAC) mailto:Caitlin.Koterba@cms.hhs.gov

g. Business Size Status (e.g., large business, small business, 8(a), woman owned, veteran owned, etc.) as validated via the System for Award Management (SAM) for the applicable NAICS code (532310 – Rental and Leasing of Hardware Store Products). All vendors must be registered in the SAM located at http://www.sam.gov and shall provide a statement verifying this.

h. Reference Points of Contact, Phone and Email Address (e.g., individuals who can verify the demonstrated capabilities identified in the responses.)

The capability statement shall designate any/all teaming arrangements and the work proposed to be performed by each team member. Specifically, the capability statement must address how much effort would be performed by any proposed team member. Note that any resulting small business set aside would require that at least 50% of the cost of contract performance for personnel be expended for employees of the concern (see FAR 52.219-14, Limitations on Subcontracting).

Responses must be submitted by 12:00 p.m. EST on August 2, 2024.

Note. Capability statements will not be returned and will not be accepted after the due date.

This notice does not obligate the Government to award a task order or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

Conflicts of Interest. It is essential that the vendor be free of all appearance of or actual conflicts of interest. Specifically, the vendor must not have any relationships or arrangements through its business operations or its employees that could be considered as possibly lessening the company’s objectivity concerning any aspect of the campaign. If such relationships or arrangements exist, vendors shall be required, during the procurement process, to identify potential conflicts of interest and discuss how the conflicts will be addressed and mitigated.

Questions concerning submission requirements may be directed to Caitlin Koterba, Contract Specialist, 410-786-0306 or Caitlin.koterba@cms.hhs.gov. CMS will not entertain questions related to contracting strategy.