Sources Sought Notice_FCI Loretto_Solid Waste Removal.pdf

U.S. Department of Justice

Federal Bureau of Prisons

Administrative Division

Field Acquisition Office Grand Prairie, Texas 75051

MARKET RESEARCH QUESTIONNAIRE

Solid Waste Removal Services

Federal Correctional Institution (FCI) Loretto and

Federal Prison Camp (FPC) Loretto

Loretto, Pennsylvania

The Federal Bureau of Prisons is conducting market research in compliance with Federal Acquisition

Regulation, Part 10. The requirement is for the provision of Solid Waste Removal Services at the Federal

Correctional Institution (FCI) Loretto and Federal Prison Camp (FPC) Loretto, located at 772 Saint

Joseph Street, Loretto, PA 15940. The FCI, is comprised of two different, but co-located facilities, the

FCI and FPC.

The Government intends to make a single award of an indefinite delivery/requirements type contract with firm fixed prices that will consist of one (1) base year and four (4) twelve-month option years. The

NAICS code is 562111 (Solid Waste Collection). The small business size standard is $47 million.

A draft copy of the Statement of Work is attached to this questionnaire for more specific details.

Additional details will be forthcoming in the solicitation. A Government solicitation document for this requirement is being developed, of which a contract may or may not result. Market research is being conducted to determine interest and capability of potential sources for this requirement.

THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY – Solicitations are not available at this time.

Please answer the following questions:

1. The North American Industrial Classification System (NAICS) code for Solid Waste Collection is

562111, which sets the small business size standard at $47 million. (below $47 million in gross revenues is considered small; above $47 million in gross revenues is considered large). Based on this standard, what is your business size?

_____ Small _____ Large

2. Is your company eligible for participation in one of the following small business programs? If so, please indicate the program(s) below:

_____ “8(a)” Program

_____ Women-Owned Small Business concern

_____ Economically Disadvantaged Women-Owned Small Business concern

_____ HUBZone Small Business concern

_____ Veteran Owned Small Business concern

_____ Service-Disabled Veteran-Owned Small Business concern

3. Is your company certified to provide services in Pennsylvania? _____Yes _____ No

4. Can your company provide these services as either the Prime Contractor or as a Subcontractor:

_____ Prime Contractor _____ Subcontractor

5. If you are a small business, what level of subcontracting, if any, would your firm utilize? Services

(except construction) require at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.

6. Will your company be compliant with FAR 52.219-14? _____Yes _____ No

7. Is your company able to provide readily available, qualified employees to fulfill FCI/FPC Loretto’s requirement as specified in the first paragraph? _____Yes _____No

8. Is your company registered in System for Award Management (SAM)? ____Yes ____No

**All potential quoters are advised if a solicitation is issued it will include the clause at FAR 52.204-7

(Oct 2018) for System for Award Management (SAM). This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the SAM database. If your company is not registered in SAM, registration can be completed at: www.sam.gov

9. Can your company provide firm fixed unit pricing for future contract periods (for example: a contract with a base year and four option years, equaling a total of five years)? Please indicate the maximum number of years you can provide firm-fixed unit prices.

5 years 4 years 3 years 2 years 1 year only

10. The Federal Acquisition Regulations requires the following insurances policies: Workers’

Compensation and Employer’s liability not less than $100,000; and General Liability no less than

$500,000 per occurrence; and Automobile Liability of at least $200,000 person, $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage. Are these rates and requirements consistent with regulatory requirements in Pennsylvania?

______Yes ______ No (If no, what are the standard rates per insurance?)

11. Are services of this type customarily available in the commercial marketplace? (Available to commercial business and industry or to the general public)

______Yes ______ No

12. How many calendar days does your company need to prepare a proposal resulting from this solicitation? _______ _______ _______ _______

15 days 30 days 45 days 60 days

13. If awarded a contract, how many calendar days following an award would it take your company to begin providing services to the institution?

** Please note that all individuals providing services at the institutions must undergo a security clearance investigation. This investigation may take 30 calendar days or longer to complete.

Calendar days

14. The Federal Acquisitions Regulations requires the following clause in solicitations and contracts when design, development or operation of a system of records on individuals is required to accomplish the agency’s function: 52.224-1 Privacy Act Notification and 52.224-2 Privacy Act. Is this requirement consistent with regulatory requirements specified in the first paragraph? _____Yes _____ No

15. Does your company have an issue with the attached Statement of Work? _____ Yes _____ No

16. Has your company previously provided these types of services in a prison environment?

______Yes ______ No http://www.sam.gov/

17. Which of the following best describes your organization?

______ Non-Profit ______ Faith-Based ______ Corporation ______ LLC

18. Please furnish the following information in reference to your firm:

Name of Business: ________________________________________________

Address: ________________________________________________________

Point of Contact: _________________________________________________

Telephone Number: ________________________________________________

E-mail Address: __________________________________________________

UEI: __________________________________ CAGE: ________________________

VENDOR WEBSITE: ______________________________________________________

I am extremely appreciative of the time you have taken to complete this questionnaire. Please email your response to me at sburke@bop.gov no later than March 13, 2025, at 10:00 am, EST.

Should you have any questions or concerns, please feel free to contact me.

Sincerely, Sarah Burke, Contracting Officer

Federal Bureau of Prisons

U.S. Armed Forces Reserve Complex

Field Acquisition Office

346 Marine Forces Drive

Grand Prairie, TX 75051

NOTE: The resulting solicitation will be distributed solely through the System for Award

Management website at www.sam.gov. Hard copies of the solicitation will not be available. The website provides downloading instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notice, solicitation, and any subsequent amendments, will be distributed solely through the website. Interested parties are responsible for monitoring the website to ensure they have the most up-to-date information about the acquisition.

mailto:sburke@bop.gov

STATEMENT OF WORK

Solid Waste Removal Services

Federal Correctional Institution (FCI) Loretto, PA and

Federal Prison Camp (FCP) Loretto, PA

SUMMARY:

The Federal Bureau of Prisons (BOP), Field Acquisition Office (FAO), intends to make a single award of an indefinite delivery/requirements type contract, with firm fixed prices to a responsible contractor who can provide the services in accordance with the stated requirements. This requirement is for the provision of Solid Waste Removal

Services as prescribed in the description of duties listed below at the Federal Correctional Institution (FCI) Loretto and the Federal Prison Camp (FPC) Loretto, located in Loretto, PA. The FCI, is comprised of two different, but co-located facilities, the FCI and FPC.

PLACE OF PERFORMANCE:

FCI and FPC Loretto

772 Saint Joseph Street

Loretto, PA 15940

DESCRIPTION OF DUTIES:

The Contractor shall provide complete trash removal services to include: pick-up, haul, dump, and cleaning of the receptacles for the FCI/FPC.

Method of Performance:

The Contractor shall provide the services described in this statement of work, independent of Government supervision. The Contractor is required to empty (2) government-owned compactors at the FCI and (2) government-owned compactors at the FPC.

*Note at the time of the solicitation the FPC is considered deactivated. The estimated number of pulls for this location is 6 per year.

Equipment:

Compactors: Compactors are the property of the FCI/FPC. The Contractor shall provide complete trash removal services to include: pick-up, haul, dump, and cleaning of two (2) wet-waste compactors at the FCI and two (2) wet-waste compactors at the FPC, all Government-Owned. (2-FCI/2-FPC). The Contractor shall pick up a full compactor, haul, dump, and clean the compactor and return it to the institution. The Contractor will unhook all electrical apparatus at pick-up and hook up all electrical apparatus upon returning with the compactor, ensuring proper operation before departure from the institution. The contractor shall thoroughly pressure clean and sanitize with disinfectants, each compactor after disposal of the waste.

All Government equipment and components of equipment are the sole property of the Government, and no supplement agreement or relationship between the Contractor and the Government shall give the Contractor any proprietary interest in such components thereof.

Contractor Vehicles: The Contractor shall use vehicles specifically designed for refuse collection of which do not permit loss of refuse. The Contractor shall have sufficient equipment for execution of these services.

Schedules and Pick-ups:

Trash Pick-up: Trash will not be separated prior to pick-up. The contents of the compactors, including all garbage, refuse and trash inside, resting upon or in the immediate vicinity of the compactor and that which might be spilled by collectors during pick-up, shall be thoroughly and completely collected. The compactor’s waste material will consist of solid and/or wet waste from food service and other departments within the institution.

The pick-up schedule and frequency of pick-ups may be altered to meet the needs of the Government. Scheduled pick-ups will be as follows:

1. FCI — Thursday pick-up and empty container delivery after 7:30 A.M and be returned before 2:30 P.M.

2. FPC — Pick-up and empty container delivery will be based on request, but the hours will be after 7:30 A.M. and returned before 2:30 P.M.

Additionally, the FCI/ FPC may require additional pulls and will notify the Contractor in advance as needed. The

Contractor must, upon notification of the FCI/FPC, complete the additional pulls within 24 hours.

Base Period:

Pick-up Schedule Approximate Schedule

1. Two wet-waste © FCI Food Service 1 pick-up per week

2. Two wet-waste © FPC 1 pick-up per bi-monthly

Option Years 1-4:

Pick-up Schedule Approximate Schedule

1. Two wet-waste © FCI Food Service 1 pick-up per week

2. Two wet-waste © FPC 1 pick-up per bi-monthly

Removal and Disposal:

Removal time and frequencies shall be as stated above and may be altered as to the needs of the Government.

Refuse disposal methods shall be in accordance with Local, State and Federal Government Health and Sanitation

Codes and Regulations, to include Environmental Protection Agency regulations. In the event two or more regulations conflict, the Contractor shall adhere to the more stringent of the two regulations. The disposal of waste shall be in a legally and environmentally safe manner. The contractor shall provide written documentation stating that the approved landfill meets all Federal, State, and Local regulations. Security checks will be performed each time the contractor is required to enter the institution. This process could take up to 30 minutes. The Contractor will supply the FCI/FPC with written proof of dumping at an approved dump site, on a monthly basis.

Inclement Weather Schedule:

Refuse shall be collected as scheduled during inclement weather unless specific approval to delay is requested by the

Contractor and approved by the Contracting Officers or the COR.

Maintenance:

When requested by FCI Loretto, the contractor will provide maintenance services, including all parts and labor to

Government-owned compactors.

Response time for repairs shall be as follows:

• Monday through Friday: Respond within one business day of notification by the Contracting Officer or

Cost Center Manager. FCI Loretto work hours are Monday through Friday, 7:30 a.m. to 3:00 p.m.

• Weekends and Holidays: Respond by Monday of the next business week after notification by the

Contracting Officer or Cost Center Manager.

• The Contractor assumes the full risk of and responsibility for any loss, destruction or damage occurring to the Government-owned waste removal equipment, components, or containers, attributable to the Contractor by reason of the negligence of its employees while acting within the scope of their employment.

Cleanliness of Collection Area:

Collection stations shall be left in a neat and orderly manner. All solid waste in the vicinity of the collection areas, including spillage and waste left in the areas by the contractor, shall be picked up/cleaned by the Contractor. The contractor must ensure container locations are clean prior to removing the containers from the areas.

Receipts/Invoices:

The contractor will be required to present a delivery ticket with the monthly billing to confirm which container was pulled, to include the date and time of the pull for each container.

Permits:

Quoters must possess and provide copies with their quotations of the required city, county, state, and/or federal permits as required to haul solid waste. Costs associated with maintaining these permits throughout the life of the resulting contract are the sole responsibility of the contractor.

Institution Security:

The Contractors and its employees shall be required to meet and adhere to all regulations prescribed by the BOP for the safety, custody and conduct of adults in custody. Security checks will be initiated each and every time the

Contractor's employees enter the secure perimeter of the FCI. The Government reserves the right, for security reasons, to prohibit certain vendor employees from entering FCI. Employees of the Contractor will be required to attend a four (4) hour orientation program prior to performing contractual duties within the institution. In the event of an institution emergency, or adverse weather, the Contractor may not be able to enter the institution to obtain the compactor(s).

While on institution grounds and prior to departure, the operator, equipment, and vehicle shall be subject to security checks and inspections. The FCI/FPC reserves the right to suspend, limit or revoke the Contractor’s privileges at the institution due to violations of BOP security procedures.

END OF STATEMENT OF WORK