Sources Sought Notice_Energy Technical Support_Final.pdf

WASHINGTON HEADQUARTERS SERVICES

ACQUISITION DIRECTORATE

SOURCES SOUGHT NOTICE

THIS IS A REQUEST FOR INFORMATION ONLY

Title: The Office of the Deputy Assistant Secretary of Defense (Energy Resilience & Optimization (ODASD(ER&O)) Energy Technical Support Sources Sought Post Date: Friday, 10 May 2024 Sources Sought Response Date: Friday, 7 June 2024 at 12:00 pm (Eastern Standard Time)

1.0 SOURCES SOUGHT NOTICE

To facilitate market research, the Government is looking to identify qualified sources to perform Energy Technical Support Services. This notice seeks capability statements to assist the Government in identifying capable firms.

The Government is interested in getting a response from “all” interested concerns. Small business concerns are encouraged to submit a response: 8(a) Certified concerns, Historically Underutilized Business Zone (HUBZone) concerns, Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), and Women-Owned Small Businesses (WOSBs) are encouraged to respond to this notice. Small businesses are defined based on the size standard associated with the NAICS code. For more information, visit: https://www.sba.gov/document/support-table-size-standards, and check your size using the SBA Size Standards Tool: https://www.sba.gov/size-standards/index.html.

The Contracting Officer must determine if there is a reasonable expectation of obtaining offers from two or more responsible small business concerns that are competitive in terms of market prices, quality, and delivery in accordance with FAR 19.502-2(b) and FAR 19.203. When responding, please highlight any capabilities that will be performed through teaming arrangements (i.e., subcontracting, joint ventures, similarly situated entities, etc.).

The Contracting Officer will use the responses received from this notice to determine if it is appropriate to either solicit as a small business set-aside or an unrestricted competition through SAM.gov or an indefinite-delivery/indefinite-quantity (IDIQ) government wide contract vehicle (i.e., GSA FSS, etc.). If at least two qualified small businesses are identified during this market research stage, any competitive procurement that may result will be conducted as a small business set-aside.

This Sources Sought Notice is for information and planning purposes only and shall NOT be construed as a solicitation or as an obligation on the part of the Government. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in the response. The Government will not reimburse respondents for any costs incurred in the preparation of a response to this Notice. The Government reserves the right to use information provided by firms for any purpose deemed necessary and legally appropriate.

2.0 BACKGROUND

The Office of the Deputy Assistant Secretary of Defense (Energy Resilience & Optimization (ODASD(ER&O)) within the Office of the Assistant Secretary for Energy, Installations, and Environment (OASD(EI&E)) sustains warfighting readiness and lethality by providing energy-related policy and governance for programs and activities that enable resilient, efficient, clean, and cyber-secure energy for Joint forces, weapon systems, and installations.

The ODASD(ER&O) portfolios include operational energy (OE), installation energy (IE), climate resilience, innovation, and the siting clearinghouse. The draft PWS describes support required for OE and IE.

3.0 OBJECTIVE

ODASD(ER&O) requires contractor support to fulfill its function of providing policy, budget, and programmatic oversight to DOD energy programs that ensure energy readiness, resilience, and availability, and meet climate and energy policy goals.

4.0 PLACE OF PERFORMANCE

The work to be performed under this contract will be performed in the National Capital Region, primarily at the Pentagon, Mark Center, and contractor facilities, including remote or telework as appropriate. Some work that requires a clearance must be performed at the government facility. Regular in-person meetings are expected.

5.0 SECURITY REQUIREMENTS

All submissions must include verifiable information about its firm’s ability to comply with the below security requirements for this effort.

Contractor personnel performing work under this contract must have a TOP SECRET FACILITY CLEARANCE at time of the proposal submission, and must maintain the level of security required for the life of the contract.

NOTE: WHS/AD does not sponsor any clearances.

6.0 DRAFT PERFORMANCE WORK STATEMENT FOR SUPPORT SERVICES

Please reference the Draft Performance Work Statement (PWS) attachment for general information, task areas, deliverables, and level of effort.

Interested firms submitting a response to this Source Sought Notice are requested to provide information addressing their capabilities and experience to perform the task areas of PWS.

Interested firms are NOT to submit marketing materials; but rather, speak directly and specifically to their experience to complete the tasks and deliverables.

DRAFT PWS TASK AREAS:

1. Annual Reports/Congressional Reporting Requirements/Taskings

2. Communications/Engagement

3. Installation Energy Resilience

4. Installation Energy Efficiency

5. Clean Energy Transition

6. Energy Data Analysis

7. Infrastructure Electrification

8. Installation Energy Policy

9. Operational Energy Policy

10. Requirements and Acquisition

11. Operational Energy Resilience

12. Data Analytics and Wargaming

13. Innovation Coordination and Support

7.0 SUBMISSION REQUIREMENTS

Interested firms should respond by submitting a capability statement covering technical capabilities and experience, security clearance and staffing. The information provided should address your capability to fulfill the performance work statement and demonstrate how the firm’s recent experience (after FY2016) is relevant. To help the government in its assessment of technical capabilities please be as specific as possible in your response.

It is highly recommended that firms include as much of the following information as possible when discussing past experience:

• contract type (FFP, CPFF, etc.),

• contract award amount,

• contract number (if IDIQ or BPA include Task Order or Delivery Order number),

• period of performance, and

• Government or Commercial Point of Contract name and email address, if any

CONFIDENTIALITY: Do not include proprietary, classified, confidential, or sensitive information in your response to this Request for Information Notice. The Government reserves the right to use any information provided by respondents for any purpose deemed necessary and legally appropriate, including using technical information provided by respondents in any resultant solicitation. Responses to this Notice will not be returned.

8.0 CAPABILITY STATEMENTS

There is a maximum page limitation of twenty-five (25) typed pages using 12-inch Times New Roman font within an 8.5 x 11 inches page size. Cover letters and extraneous materials (brochures, general capabilities statements, etc.) will not be reviewed. No hard copy or facsimile submissions will be accepted.

To facilitate a timely and comprehensive review of all submitted responses, firms must respond using the format requested in this Notice. ANY deviation from this format may lead to the rejection of the response.

Interested firms shall submit their response to include requested information in the following order:

PART 1: General Information

1. Company name, address, point of contact name, telephone, and email address

2. SAM.gov Unique Entity ID and Commercial and/or Government Entity (CAGE) Code o Please note in order to do business with the U.S. Government as a prime contractor your firm must be registered in SAM.gov by the time of award of any resultant contract

3. Business size and socioeconomic categories as defined in FAR Part 19 (e.g., 8(a), SDB, HUBZone, SDVOSB, WOSB, etc.)

4. Current DoD Facility Security Clearance level and status (active or not active)

5. Whether the firm desires to participate in this requirement as a prime contractor, teaming agreement, ,or joint venture o If applicable, potential proposed teaming arrangements must include business size and classification of prime and teaming partner and/or subcontractors

6. Indicate if your firm will submit a quote or proposal if a Request for Quote/Proposal is issued

7. Recommended NAICS code and Product Service Code (PSC) for this effort with justification

8. Recommended Contract type for this effort with justification

9. GSA Multiple Award Schedule (MAS) Number, if applicable

10. Identify if your firm has is a holder of an IDIQ or BPA contract vehicle related to the scope of this requirement and provide the IDIQ or BPA contract number

PART 2: Technical/Staffing Capability:

1. Provide information to support the firm’s ability to perform the Performance Work Statement

2. Provide information to support the firm’s experience, capability to staff, and overall capability to perform the tasks and complete the deliverables of the draft PWS:

o For any task area where your firm does NOT have experience on a commercial or government contract to demonstrate those capabilities, explain how you would attain those abilities.

o Identify the task areas in the draft PWS that you will perform as a prime contractor and the task areas that your firm will collaborate with a teaming partner or subcontractor (if applicable).

Provide the anticipated percentage of subcontracting and the name of the potential subcontractor, teaming partner, joint venture arrangement, Explain the reason why the subcontractor or teaming partner will be performing the task area. Firms must use the format of the table below in their capability statement.

Task Area Number

Anticipated % of Subcontracting

If known, name of potential subcontractor, teaming partner, joint venture arrangement, etc.

Reason for Subcontracting

3. Evidence of experience must include contracts/task orders (after FY2016) that are similar in scope

4. Examples must include contract numbers, task order or delivery numbers, project titles, contract type, contract award amount, periods of performance, and Government or Commercial points of contact (telephone numbers or email addresses)

5. Documented information to support the firm’s ability to provide qualified staff with Top Secret or Secret Clearances and that are United States citizens.

PART 3: Supplemental Information (Will not count toward the page limit):

1. Provide any information missing from the PWS that would provide a better understanding of the effort desired by the Government

2. Identify any information that is or may be unduly restrictive to small business as listed in the draft PWS

3. Are there any task areas you see as moderate to high risks in providing the support services requested?

4. Please indicate how much time your firm would need to prepare a response to a Request for

Quote/Proposal

9.0 SUBMISSION INSTRUCTIONS

All responses to this Sources Sought Notice must be submitted electronically to Mr. Warren (Trey) Arthur, Contracting Officer at warren.g.arthur.civ@mail.mil and the following Contract Specialists: Chero Lobo, chero.m.lobo.civ@mail.mil and Joshua Murray, joshua.j.murray17.civ@mail.mil. Capability statements to this Sources Sought Notice are due no later than Friday, 7 June 2024 at 12:00 p.m. Eastern Standard Time.

Capability statements received after this date and time will not be considered.

The subject of the email must be titled “Energy Technical Support – [Name of Your Firm: Business Size]”

No questions or phone calls will be accepted concerning this notice. All firms responding to this Sources Sought Notice are advised the Government will not provide feedback to firms with respect to any information submitted, or provide any follow-up or status information well after the deadline of this Sources Sought Notice.