Sources sought notice - Echo Beds.docx

THIS IS NOT A SOLICITATION ANNOUNCEMENT. THIS IS A SOURCES SOUGHT NOTICE ONLY. This Sources Sought Notice is intended for information and planning purposes only at this time; and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Because this is a Sources Sought announcement, no evaluation letters and/or results will be issued to the respondents. No solicitation exists. Therefore, do not request a copy of a solicitation.

The Department of Veterans Affairs (VA), VISN 4, Network Contracting Office 4 (NCO 4), is seeking information and potential qualified sources capable of providing Apex Integrated Distribution Echo Beds or Equal. The beds will be delivered to the Philadelphia VA Medical Center, located in Philadelphia, PA 19104.

STATEMENT OF NEED (SON)

MEDICINE SERVICE/ CARDIOLOGY DIVISON

DEPARTMENT OF VETERANS AFFAIRS

CORPORAL MICHAEL J CRESCENZ VA MEDICAL CENTER

3900 WOODLAND AVE, PHILADELPHIA, PA 19104

GENERAL DESCRIPTION:

The Cardiology service of Michael J Crescenz Medical Center is under the Cardiology Division of the Medicine Service line, directed by Dr. Andrew Epstein. The Cardiology Echo Physicians are licensed and credentialed to provide care to patients who need echocardiography, and we are staffed with competent sonographers to obtain the images for care of Veterans in need of this service.

SUPPLIES/SERVICES:

The Corporal Michale J. Crescenz VA Medical Center Philadelphia requires a Brand Name or Equal purchase of the following equipment:

Item description of QTY/Unit/No. Supplies/Services

233_EchoBed X Cardiac Imaging Table H/F/TR

EA

DELIVERY:

Corporal Michael J. Crescenz Veterans Affairs Medical Center Philadelphia, 3900 Woodland Avenue Philadelphia, PA 19104. 45 Days from time of order. Anything other, please notify us.

SALIENT CHARACTERISTICS:

The Corporal Michael J. Crescenz Veterans Affairs Medical Center (CMC VAMC) Philadelphia requires that the ECHO Beds meet the following specifications:

Echo Bed:

· ADA Compliant 10” low to 38” maximum height adjustment

· Optional battery operation

· 65* Fowler positioning enabled

· Trendelenburg enabled +/- 15*

· Load capacity of up to 1000 lbs.

· Patient capacity 600 lbs.

· Sonographers drop section

· Fold down siderails

· Length 80.5”

· Width 30”

· Ergonomically accommodates standing sonographer

· Hand and foot controls

· Single pedal braking

· Medical grade vinyl

· Patient back support

· Collapsible/removable rails

· Ergonomic, height adjustable sonographer chair with

· Medical grade vinyl

· Removable foot ring

· Height adjustable 19” to 26”

· Ergonomic

· DCB Casters

· Three Function Foot Controls

· Works in conjunction with the hand controls

Warranty and Support:

The warranty for the equipment must be provided for a minimum of one year upon receipt, and the acceptance of equipment. The warranty must cover all manufacture defects and issues unrelated to typical use. The warranty and support should include a 4-hour callback response during normal business hours of 7:30AM- 4:30 PM Monday through Friday (except holidays). Any service reports sent to all appropriate points of contact. The vendor shall provide all service reports with details of issues found in the clinical service as well as Biomedical Engineering.

Repairs or services that are performed during normal working hours should be covered by warranty/contract. A PM should be conducted on the probe prior to warranty expiration.

Installation:

All work shall be coordinated with the department Nurse Manager, site Biomedical Engineering team and the Contracting Officer Representative (COR). Phasing and work schedules should be provided. All work is to be executed as to not interfere as little as possible with normal functions of the Medical Center and department. The contractor is responsible for inspection of all parts, assembling the equipment, conducting an electrical safety check, and ensuring functionality of all features before the Medical Center will accept all equipment. The contractor shall keep work, storage, and staging areas clean and neat during this process.

Testing:

The contractor shall verify to Biomedical Engineering and Echocardiography Staff that the Echo Beds meet all requirements through demonstration and validation. The contractor shall have no access to VA sensitive information during testing.

Manuals:

The contractor will provide either hard copies or electronic copies of service manuals and instructions for use.

Work Hours:

Normal business hours are 7:30 AM to 4:30 PM Monday through Friday excluding Federal Holidays. Work completed outside this time must be requested through the Facility of Biomedical Engineering.

Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, DUNS Number, Cage Code, size of business pursuant to North American Industry Classification code (NAICS) 339113, Surgical Appliance and Supplies Manufacturing. The Small Business Size Standard for this NAICS code is 750 employees.

Please answer the following questions:

1. Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Small Business (SB), Large Business, etc.)?

1. Is your company considered small under the NAICS code identified under this notice?

1. Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

1. Is the product you are providing information about made by a small business manufacturer or a large business?

1. Is the product you are providing information about manufactured in the United States? If not, please provide the country where the unit is manufactured.

1. If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

1. If you’re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?

1. If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work and completion of job.

1. Does your company have an FSS contract with GSA or the NAC or are you a contract holder with any other federal contract? If so, please provide the contract number.

1. If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract?

1. General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

1. Please submit your capabilities regarding the salient characteristics detailed above to establish capabilities for planning purposes.

1. Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A.

1. Please provide your Unique Entity ID.

This Sources Sought Notice will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 13. Telephone responses will not be accepted. Responses must be received via e-mail to mcdaniel.brayboy@va.gov no later than, 1:00 PM Eastern Standard Time (EST) on August 29, 2025. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contract Specialist, McDaniel Brayboy III.

All firms responding to this Sources Sought Notice are advised that their response is not a request for proposal, therefore will not be considered for a contract award.

If a solicitation is issued, information will be posted on the Contract Opportunities website for all qualified interested parties at a later date, and interested parties must respond to the solicitation to be considered for award. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Source Sought Notice. Information will only be accepted in writing by e-mail to Contract Specialist, McDaniel Brayboy III at mcdaniel.brayboy@va.gov

DISCLAIMER

This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this notice that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this notice.