Sources Sought Notice - E2FDS Recompete Effort - 5 FEB 2026.docx

Sources Sought Notice

DESCRIPTION OF INTENT

This is a SOURCES SOUGHT NOTICE/MARKET RESEARCH SURVEY to request information for Government planning purposes only. The Army Contracting Command – Detroit Arsenal (ACC-DTA) is seeking to gain knowledge of interest, capabilities and qualifications of various members of the community, to include both small and large businesses, for production of the item identified below. Responses to this Sources Sought Notice/Market Research Survey will assist ACC-DTA in planning its acquisition strategy for a potential future acquisition.

ESTIMATED QUANTITY 09 EACH

END ITEM

Early Entry Fluid Distribution System (E2FDS)

The E2FDS complements the Inland Petroleum Distribution System (IPDS) by providing an early entry bulk fuel and raw water distribution capability. The E2FDS can throughput up to 850,000 gallons of petroleum or 650,000 gallons of non-potable water per day and can be deployed at 25 miles per day and retrieved at 10 miles per day.

The E2FDS is comprised of five-mile sets capable of being configured into a 50-mile trace. Each E2FDS system has eight (8) 20’ International Organization for Standardization (ISO) containers. The E2FDS includes two Command and Control Modules (C2Ms), Automated Pump Stations, Hose Retrieval Unit (HRU), and five miles of flexible hose with Hose Support Equipment.

TECHNICAL DATA

PACKAGE

There is a preliminary Technical Data Package (TDP) associated with this procurement. It is distribution code D, which limits access to Department of Defense (DoD) and U.S. DoD contractors only. To be eligible to gain access to the TDP, the vendor must have a current DD 2345, Militarily Critical Technical Data Agreement certification on file with the Defense Logistics Information Service (DLIS). If the vendor has a current certification, they are required to submit a request to access the TDP in SAM.gov.

Additionally, the vendor must submit a signed Nondisclosure Agreement (NDA) before receiving the preliminary TDP. Please submit a signed NDA to the below contacts via email. The fillable NDA can be found embedded in survey via SAM.gov, Access will be granted, pending verification of the contractor’s active registration in Joint Certification Program (JCP) and receipt of the signed NDA. Upon completion of the purposes for which Government Technical Data has been provided, the offeror, and all subcontractors, vendors, and sub-vendors of the offeror, are required to destroy all documents, including all reproductions, duplications, or copies thereof as may have been further distributed. Destruction of this technical data shall be accomplished by: shredding, pulping, burning, or melting any physical copies of the TDP and/or deletion or removal of downloaded TDP files from computer drives and electronic devices, and any copies of those files.

FIRST ARTICLE TESTING

A Production Verification Test (PVT) is anticipated to be conducted as First Article Testing (FAT).

NOTE: All survey input is voluntary, and no compensation will be made for your firm’s participation. Since this is a Sources Sought Notice, and not a solicitation for receipt of proposals or quotations, the Government does not encourage questions concerning this market research. Furthermore, the Government is not obligated to issue a solicitation or award a contract as a result of this announcement.

INSTRUCTIONS FOR COMPLETING THE SURVEY

1. You may respond in total, or in part, to this survey. However, all responses must be received no later than 07 March 2026.

2. All completed surveys shall be sent via e-mail to the following contacts:

Scott Kostesich Contract Specialist, ACC-DTA E-mail: scott.m.kostesich.civ@army.mil Subject Line: E2FDS Market Survey Response

Vicki Fleming Procurement Specialist, PM Force Projection E-mail: vicki.l.fleming9.civ@army.mil Subject Line: E2FDS Market Survey Response

3. Relevant sales media and product manuals may be included as attachments with your submission. Please clearly mark all proprietary information. The front page of your response package should state "PROPIETARY INFORMATION CONTAINED WITHIN" (all caps), if applicable. Also, please provide a release statement indicating that the proprietary information may be distributed to Army personnel involved with this survey.

CONFIDENTIAL INFORMATION & LABELING

The Government acknowledges its obligations under 18 USC §1905 to protect information qualifying as confidential. Pursuant to this statute, the Government is willing to accept any trade secret or confidential restrictions placed on qualifying data forwarded in response to the survey questions, and to protect it from unauthorized disclosure subject to the following:

1. Clearly and conspicuously mark qualifying data as trade secret or confidential with the restrictive legend “CONFIDENTIAL” (all caps), including any explanatory text, so that the Government is clearly notified of what data needs to be protected.

2. In marking such data, please take care to mark only those portions of the data or materials that are truly trade secret or confidential (overbreadth in marking inappropriate data as “CONFIDENTIAL” may diminish or eliminate the usefulness of your response). Use circling, underscoring, highlighting, or any other appropriate means to indicate those portions of a single page that need to be protected.

3. The Government is not obligated to protect unmarked data. Additionally, marked data that is already in the public domain or in the possession of the Government or third parties, or is afterward placed into the public domain by the owner or another party through no fault of the Government will not be protected once in the public domain. Data already in the Government’s possession will be protected in accordance with the Government’s data rights.

4. Confidential data transmitted electronically, whether by physical media or not, whether by the respondent or by the Government, shall contain any restrictive legend, with any explanatory text, on both the cover of the transmittal e-mail and at the beginning of the file itself. Where appropriate for portions only of an electronic file, use the restrictive legends “CONFIDENTIAL DATA BEGINS:” and “CONFIDENTIAL PORTION ENDS”.

5. In any reproductions of technical data or any portions thereof subject to asserted restrictions, the Government shall also reproduce the asserted restriction legend and any explanatory text.

6. The Government sometimes uses support contractors in evaluating responses. Consequently, responses that contain confidential information may receive only limited or no consideration since the respondent’s marking of data as “CONFIDENTIAL” will preclude disclosure of same outside the Government, and therefore will preclude disclosure to support contractors assisting with the evaluation effort.

QUESTIONNAIRE / SURVEY

A) Vendor Profile. Please complete the yellow-highlighted fields below:

1.

COMPANY NAME:

MAILING ADDRESS:

CAGE CODE:

POC NAME / TITLE:

PHONE NUMBER:

E-MAIL ADDRESS:

WEBSITE:

2. Business type for 333914 Measuring, Dispensing, and Other Pumping Equipment Manufacturing

8(a)

Small Disadvantaged

HUBZone

Women-owned

Large Business

None of the Above. Please Explain: ________________

Service-disabled Veteran-owned

Small Business

*If claiming small business status, the information must be verifiable in SAM.gov

3. Please indicate if the NAICS code selected is appropriate, if not, please explain why.

4. Nonmanufacturer Rule. To qualify as a small business concern for set-aside or sole source supply contracts, a small business must meet at least one of the qualifications listed below. Please indicate which qualification, if any, applies to your firm:

Manufacture the product itself; or

Supply a product manufactured by another small business if it is a nonmanufacturer; or

Supply the product of any sized manufacturer if the Small Business Administration has granted a waiver to the nonmanufacturer rule.

5. A current DD 2345, Military Critical Technical Data Agreement, must be on file with the Defense Logistics Information Service (DLIS) to access and view the TDP associated with this procurement. Does your firm have a current DD 2345 on file with DLIS?

Yes

No

Approval Pending. Application submitted on: [MM/DD/YYYY]

B) Requirement-specific Information. Please complete the questions below:

General Business Information

1. Is your firm currently capable of manufacturing this item? Statements of your firm’s expertise should include reference to relevant contracts performed (including a description of the scope, period of performance, quantity manufactured and point of contact with phone number).

2. If your firm was awarded a contract for this item, where would production take place?

3. Does your firm have experience with FAT or PVT? If so, please provide a brief summary of the experience and if it was Government led testing or contractor facilitated.

4. Please identify your firm’s current quality management system. Also, is your firm independently certified in that system? Does the firm have any manufacturing certifications to accredit themselves (i.e. ISO 9001, 2015 or higher certifications)?

5. Are you currently producing any fuel or water distribution and storage products? If yes, are the products utilizing similar production processes that would be required for E2FDS production? If no, describe what production processes are currently available to be used.

6. Does your firm have an area to store a system(s) the size of E2FDS if there is a gap in between Government acceptance and shipping? If so, how many systems can be stored at a given time?

Cost and Schedule

7. Given the definition of production lead time as the time between the Government placing an order and first delivery of product to the customer, please estimate the production lead-time for one initial system that will be used for test and the production lead-time for future procurements.

8. What would be your minimum and maximum yearly production rate?

9. What is the anticipated E2FDS unit cost for initial system used for testing?

10. What is your estimated Average Unit Manufacturing Cost (AUMC) by year for the notional five mile set procurement quantities identified below? These notional quantities are estimates developed by the Government for use in evaluating responses to this announcement and may not represent actual procurement quantities.

11. What is your estimated AUMC for the notional ASE procurement? The notional quantity is one ASE in FY2028. This quantity is an estimate developed by the Government for use in evaluating responses to this announcement and may not represent actual procurement quantities.

12. Taking the above quantities into consideration, would your company offer a quantity discount for multiple systems ordered within the same ordering year? If so, please identify the quantity range and the discount price offered.

13. How much time will your company require to develop a formal proposal after the release of a Request for Proposal (RFP)?

Technical Requirements

14. MIL-STD-31000 defines a Level (3) Product Level TDP as follows:

A product level TDP shall consist of those TDP elements necessary to provide the design, performance requirements, engineering, manufacturing, inspection, packaging, and quality assurance provision information necessary to fully define the item and enable the procurement or manufacture of an item. The product shall be defined to the extent necessary for a competent manufacturer to produce an item, which duplicates the physical, interface, and functional characteristics of the original product, without additional design engineering effort or recourse to the original or current design activity. Product data shall reflect the approved, tested, and accepted configuration of the defined delivered item.

Has your company ever produced a system following a Government or other customer provided detailed design, such as a Level (3) Product Level TDP as defined by MIL-STD-31000?

15. The E2FDS Level (3) Product Level TDP was created in the Creo CAD software format.

a. Is your company capable of reading, editing, and interpreting native CAD data in Creo?

b. Please provide your experience utilizing Creo or identify what CAD software package and versions you currently utilize and are familiar with.

16. Are there areas within the TDP drawings provided in this market survey that will adversely impact the procurement or production of the E2FDS? If yes, please describe.

17. Are the Source or Vendor Item Controlled Drawings contained within the TDP sufficient? Are any of the sources identified on those drawings unwilling to provide you with estimated prices?

18. Briefly describe your proposed fabrication and production processes and facilities, from the earliest in-house fabrication (if applicable) through to final assembly, to include final painting and final assembly testing. Include discussion of any capital investments needed to augment current processes and capabilities to meet E2FDS production requirements and the estimated lead times associated with these investments.

19. Briefly describe your firm’s familiarity and experience with Government directed Engineering Change Proposals (ECP) along with contractor proposed ECPs to include configuration management efforts IAW EIA-649-1 Configuration Management Requirements For Defense Contracts.

20. Describe your firm’s experience in modifying logistics products and logistics product data resulting from ECPs. Please also include how your firm plans to integrate and synchronize any engineering changes with logistics products and logistics product data. In particular:

· Provisioning logistics product data updates within SAE-GEIA-0007C standards

· Department of Army Technical Manual revisions and/or change packages within MIL-STD 40051 and source files compliant with Interacting Authoring and Display Software (IADS)

· Training Material