Sources Sought Notice_DPCAP PDS and V and V Support_FINAL.pdf

WASHINGTON HEADQUARTERS SERVICES

ACQUISITION DIRECTORATE

SOURCES SOUGHT NOTICE

THIS IS A REQUEST FOR INFORMATION ONLY

Title: DPCAP Procurement Data Strategy (PDS) and Verification/Validation (V and V) Recompete Contract Sources Sought Post Date: Monday, 12 January 2026 Sources Sought Response Date: Friday, 30 January 2026 at 12:00 pm (Eastern Standard Time) Anticipated NAICS: 541611 Administrative Management and General Management Consulting Services Anticipated Product Service Code: R406 Support - Professional: Policy Review/Development

1.0 SOURCES SOUGHT NOTICE

To facilitate market research, the Government is looking to identify qualified sources under the North American Industry Classification System (NAICS) code 541611 Administrative Management and General Management Consulting Services. This notice seeks capability statements to assist the Government in identifying capable firms.

The Government is interested in getting a response from “all” interested concerns. Small business concerns are encouraged to submit a response: 8(a) Certified concerns, Historically Underutilized Business Zone (HUBZone) concerns, Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), and Women-Owned Small Businesses (WOSBs) are encouraged to respond to this notice. Small businesses are defined based on the size standard associated with the NAICS code. For more information, visit: https://www.sba.gov/document/support-table-size-standards, and check your size using the SBA Size Standards Tool: https://www.sba.gov/size-standards/index.html.

The Contracting Officer must determine if there is a reasonable expectation of obtaining offers from two or more responsible small business concerns that are competitive in terms of market prices, quality, and delivery in accordance with FAR 19.502-2(b) and FAR 19.203. When responding, please highlight any capabilities that will be performed through teaming arrangements (i.e., subcontracting, joint ventures, similarly situated entities, etc.).

The Contracting Officer will use the responses received from this notice to determine if it is appropriate to either solicit as a small business set-aside or an unrestricted competition through SAM.gov or an indefinite-delivery/indefinite-quantity (IDIQ) or a government wide contract vehicle (i.e., GSA FSS, etc.). If at least two qualified small businesses are identified during this market research stage, any competitive procurement that may result will be conducted as a small business set-aside.

This Sources Sought Notice is for information and planning purposes only and shall NOT be construed as a solicitation or as an obligation on the part of the Government. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in the response. The Government will not reimburse respondents for any costs incurred in the preparation of a response to this Notice. The Government reserves the right to use information provided by firms for any purpose deemed necessary and legally appropriate.

2.0 BACKGROUND

The Office of the Under Secretary of War for Acquisition and Sustainment (OUSW(A&S)), Defense, Pricing, and Contracting Acquisition Policy (DPCAP) Office is responsible for the functional Department of War (DoW) system/capability requirements, business processes, data standards and associated policy supporting the procurement function across the DoW and associated interaction with other Federal Agencies. These requirements/processes/policies are implemented through enterprise systems/capabilities and data standards, Enterprise Resource Planning (ERP) systems and their interfaces, and existing legacy systems and their interfaces.

DPCAP coordinates with the Military Components, the Office of Management and Budget (OMB), the General Services Administration (GSA), other federal agencies, and other Office of the Secretary of War (OSW) organizations to accomplish these efforts. The DoW has committed to a Procure-to-Pay (P2P) strategy to standardize data and mitigate manual processes to provide traceability and transparency of business actions.

DPCAP leads the efforts and initiatives for the DoW procurement community in support of this strategy.

3.0 OBJECTIVE

The objective of this effort is to provide DPCAP strategic, operational, and technical support to define required capabilities, data standards, and business processes (including business re-engineering opportunities), conduct research into new and emerging capabilities, support capability pilots (including associated security requirements related to Department of Defense Instruction (DoDI) 8510.01, dated July 19, 2022, subject: Risk Management Framework (RMF) for DoD Systems ), develop associated business cases, maintain DoW scorecards on DoW enterprise procurement related programs (including federal programs implemented in DoW), support implementation efforts with the Components (in their ERP and legacy systems) and at the federal level, and accomplish necessary coordination efforts with Components, other OSW offices, other federal agencies, OMB, etc.

DPCAP strategic, operational, and technical support is currently provided by International Business Machines (IBM) Corporation under Contract No. GS00F005DA / HQ003421F0288.

4.0 PLACE OF PERFORMANCE

Personnel for this upcoming award will work in the National Capital Region (government on-site) and contractor-operated workspace (off-site).

5.0 DRAFT PERFORMANCE WORK STATEMENT FOR DPCAP SUPPORT SERVICES

Firms submitting a response to this Source Sought Notice are requested to provide information addressing their capabilities and experience to perform the below exemplar tasks from the Draft PWS. Firms are NOT to submit marketing materials; but rather, speak directly and specifically to their experience to complete the below Draft PWS tasks.

3.4.1 (A) - DPCAP’s role and functional and data requirements for systems and initiatives.

3.4.1 (J) - Government Furnished Property (GFP) / Contractor Acquired Property (CAP) process improvement.

3.4.1 (K) - Intergovernmental Transactions (IGTs) process improvement.

3.4.1 (L) - Procure-to-Pay Process Improvement.

3.4.1 (M) - Intelligence Automation Requirements & Prototypes.

Please see the attached Draft PWS for specific task details, estimated labor mix, deliverables, security requirements, and general information.

6.0 SUBMISSION REQUIREMENTS

Interested firms should respond by submitting a capability statement covering technical capabilities, staffing ability, and experience. The information provided should address your capability to fulfill the exemplar performance work statement tasks and demonstrate how the firm’s recent experience (past 7 years) is relevant. To help the government in its assessment of technical capabilities please be as specific as possible in your response.

It is highly recommended that firms include as much of the following information as possible when discussing past experience:

• contract type (FFP, CPFF, etc.),

• contract award amount,

• contract number (if IDIQ or BPA include Task Order or Delivery Order number),

• period of performance, and

• Government or Commercial Point of Contract name and email address, if any

CONFIDENTIALITY: Do not include proprietary, classified, confidential, or sensitive information in your response to this Request for Information Notice. The Government reserves the right to use any information provided by respondents for any purpose deemed necessary and legally appropriate, including using technical information provided by respondents in any resultant solicitation. Responses to this Notice will not be returned.

7.0 CAPABILITY STATEMENTS

There is a maximum page limitation of ten (10) typed pages using 12-inch Times New Roman font within an 8.5 x 11 inches page size. Cover letters and extraneous materials (brochures, general capabilities statements, etc.) will not be reviewed. No hard copy or facsimile submissions will be accepted.

To facilitate a timely and comprehensive review of all submitted responses, firms must respond using the format requested in this Notice. ANY deviation from this format may lead to the rejection of the response.

Interested firms shall submit their response to include requested information in the following order:

PART 1: General Information

1. Company name, address, point of contact name, telephone, and email address

2. SAM.gov Unique Entity ID and Commercial and/or Government Entity (CAGE) Code o Please note in order to do business with the U.S. Government as a prime contractor your firm must be registered in SAM.gov by the time of award of any resultant contract

3. Business size and socioeconomic categories as defined in FAR Part 19 (e.g., 8(a), SDB, HUBZone, SDVOSB, WOSB, etc.)

4. Whether the firm desires to participate in this requirement as a prime contractor, teaming agreement, or joint venture o If applicable, potential proposed teaming arrangements must include business size and classification of prime and teaming partner and/or subcontractors

5. Indicate if your firm will submit a quote or proposal if a Request for Quote/Proposal is issued

6. Recommended NAICS code and Product Service Code (PSC) for this effort with justification

7. Recommended Contract type for this effort with justification

8. GSA Multiple Award Schedule (MAS) Number, if applicable

9. Identify if your firm has is a holder of an IDIQ or BPA contract vehicle related to the scope of this requirement and provide the IDIQ or BPA contract number

PART 2: Technical/Staffing Capability:

1. Provide information to support the firm’s capability and experience in the five exemplar tasks:

o For any task area where your firm does NOT have experience on a commercial or government contract to demonstrate those capabilities, explain how you would attain those abilities.

o If you anticipate utilizing subcontractors, please indicate which task and the percentage of subcontracting contemplated to fulfill the task.

2. Evidence of experience and past performance must include contracts/task orders from the past seven (7) years similar in scope

3. Examples must include contract numbers, project titles, contract type, contract award amount, periods of performance, and Government points of contact (telephone numbers or email addresses)

4. Documented information to support the firm’s ability to provide personnel that are United States citizens, and have the ability to work within 100 miles of the National Capital Region (NCR)

PART 3: Supplemental Information (Will not count toward the page limit):

1. Identify any information that is or may be unduly restrictive to small business

2. Any tasks you see as moderate to high risks in providing the support services requested

3. Please indicate how much time your firm would need to prepare a response to a Request for

Quote/Proposal

8.0 SUBMISSION INSTRUCTIONS

All responses to this Sources Sought Notice must be submitted electronically to Mr. Warren (Trey) Arthur, Contracting Officer at warren.g.arthur.civ@mail.mil and Vera Sogoian, Contract Specialist at vera.p.sogoian.ctr@mail.mil. Capability statements to this Sources Sought Notice are due no later than 30 January 2026 at 12:00 pm (Eastern Standard Time).

Capability statements received after this date and time will not be considered.

The subject of the email must be titled “DPCAP V and V Support” - <Name of Your Firm: Business Size>”

No questions or phone calls will be accepted concerning this Sources Sought Notice. All firms responding to this Sources Sought Notice are advised the Government will not provide feedback to firms with respect to any information submitted, or provide any follow-up or status information well after the deadline of this Sources Sought Notice.