Sources Sought Notice.pdf

DEPARTMENT OF DEFENSE (DoD) WASHINGTON

HEADQUARTERS SERVICES (WHS)

ACQUISITION DIRECTORATE (AD) SSN

HQ003425RSCPMSS

General Information:

Document Type: Sources Sought Notice (SSN) Title: Security Cooperation Program Management Support Services SSN Post Date: July 19, 2024 SSN Response Date: August 16, 2024 NAICS Code: 541611- Administrative Management and General Management Consulting Services Product Service Code: R408 - Program Management/Support Services

Introduction

In order to proactively plan for future requirements, the Washington Headquarters Services (WHS) Acquisition Directorate (AD) is conducting market research to identify qualified, experienced, and interested businesses who have the capability to provide program management support services.

Responses are requested from “all” sources, are encouraged to respond including Other than Small Businesses, Small Businesses, 8(a) Small Businesses, HUBZone Small Businesses, Service-Disabled Veteran-Owned Small Businesses, Small-Disadvantaged-Owned Small Businesses Women-Owned Small Businesses and Economically Disadvantaged Women-owned Small Businesses to provide program management support services.

This SSN is for information and planning purposes only and shall NOT be construed as a solicitation or as an obligation on the part of the Government. This SSN is not a request for proposal or a request for quotation, nor does it restrict the Government as to the final acquisition strategy. No contract will be awarded from this announcement. No reimbursement will be made for any cost associated with providing information in response to this SSN. This SSN does not obligate the Government to award a contract or otherwise pay for the information provided in the response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate, including using technical information provided by respondents in any resultant solicitation.

As a result of this SSN, the Government MAY issue a Request for Quote (RFQ). Should such a requirement materialize, no basis for claims against the Government will arise as a result of a response to this SSN, nor the Government’s use of such information as either part of our evaluation process, nor in developing specifications for any subsequent requirement.

Any firm responding to this SSN should ensure that its response is complete and sufficiently detailed to allow the Government to determine the firm’s qualifications to perform the work.

At this time, no solicitation exists. Therefore, please do not request a copy of the solicitation. Responses in any form are not offers.

Submission of Responses

Confidentiality Do not include proprietary, classified, confidential, or sensitive information in your response to this SSN. The Government shall not be liable for, or suffer any consequential damages for any technical information identified (e.g., limited and/or restricted rights), as it clearly states this type of information shall NOT be submitted.

To facilitate a timely and comprehensive review of all submitted responses, firms should respond using the format requested in this SSN. Any deviation from this format may lead to the rejection of the response. Interested firms must demonstrate their ability to comply with the requirements in this SSN in order to be considered capable of satisfying the Government’s requirement.

Submission Instructions:

All responses to this SSN must be submitted electronically (via e-mail) no later than 10:00 am ET Friday, August 16, 2024 only to Victoria Brayman , at Victoria.l.brayman.civ@mail.mil and cc: Pamela Odhiambo, at pamela.w.odhiambo.civ@mail.mil Capability statements will not be returned. No telephone requests will be honored.

Subject Line: Response to SSN: Security Cooperation Program Management Support Services

Hard copy or facsimile submissions will not be accepted. Cover letters and extraneous materials (brochures, etc.) will not be considered. Submissions to any person other than the ones listed above will not be considered. Submissions after this date and time will not be considered. Responses to this SSN will not be returned.

The Government will NOT accept phone calls, requests for meetings or briefings. All firms responding to this SSN are advised the Government will not provide or acknowledge receipt of the information received, provide feedback to firms with respect to any information submitted, or provide any follow-up information after the deadline of this SSN.

1. Administrative Information

The response to this SSN is limited to five (5) single sided pages including all attachments, charts, etc. (single spaced, 12-point font minimum excluding charts and graphics)

All interested parties submitting a response to this SSN must address performance of the following Service Requirement Specific Tasks/Elements in their capabilities statement. A capabilities statement should cover experience, and technical capabilities. Cover letters and extraneous materials (brochures, etc.) will not be considered.

Interested parties are requested NOT to submit marketing materials; but rather, speak directly and specifically to the required capabilities and service requirements specific/tasks elements outlined below:

2. Specific Tasks:

2.1. Basic Services. The contractor shall provide consistent, responsive, and high-quality services for:

2.2 Program Management

o Conduct in-processing and out processing for contract personnel under this contract.

o Develop and maintain a comprehensive understanding of security cooperation authorities, legislative actions, and funding.

o Develop and maintain contract travel requirements, in support of Government requirements. This includes preparing travel documentation for Government approval and tracking Contractor travel urn rates.

o Prepare and coordinate briefings, memoranda, letters, reports, studies, instructions, directives, e-mails, and other written documents.

o Develop and maintain accurate program records, to include meeting minutes, action items, and cost and schedule implementation.

o Prepare monthly reports on the activities performed under this contract for delivery to the Government

Contracting Officer Representative and the Technical Contract Monitor.

2.3 Assessment, Monitoring, and Evaluation (AM&E)

o Support the development, management, and oversight of policies, processes, and templates for DoD’s security cooperation enterprise. This includes the preparation of Policy memoranda and other correspondence.

o Develop and maintain Department of Defense policy for AM&E of significant security cooperation initiatives. This includes multi-year, multi-authority security cooperation initiatives.

mailto:Victoria.l.brayman.civ@mail.mil mailto:pamela.w.odhiambo.civ@mail.mil o Support AM&E briefing requirements for congressional engagements, including preparation materials for briefing strategic evaluations.

o Analyze and provide technical support to independent strategic evaluations.

o Coordinate strategic evaluation public summaries for publication on the Department of Defense website.

o Develop and maintain guidance for the independent publication of unclassified strategic evaluations.

o Coordinate and track the implementation of recommendations from strategic evaluations.

o Provide recommendations on security cooperation process and program improvement, including recommendations on potential changes to legislation.

o Monitor security cooperation activity and coordinate with the Defense Security Cooperation Agency, Combatant Commands, Military Departments, and other stakeholders in the security cooperation enterprise on capturing and disseminating/posting best practices and lessons learned.

2.4 Security Cooperation Policy and Strategy

o Support the development of policy guidance for 10 U.S.C. security cooperation authorities, specifically sections 321, 331, 332, 333, 341, and 1226, and any other security cooperation authority as defined by the Government. This includes drafting and coordinating Department of Defense issuances, preparing and coordinating memoranda and other correspondence, and developing and coordinating delegations of authority.

o Support the development of guidance for the allocation of the International Security Cooperation Program (ISCP) funds. This includes preparing policy guidance and memoranda, and developing and coordinating a resource allocation plan for senior Department leadership approval.

o Coordinate with Combatant Commands on the planning and execution of security cooperation projects, including the review and tracking of security cooperation projects, participation at Combatant Command security cooperation conferences (in-person and virtual), and supporting leadership engagements with Combatant Commands.

o Support security cooperation reform and resource working group meetings. Prepare, as required, leadership remarks and trip books. Maintain an annual schedule of security cooperation meetings hosted by Combatant Commands and other stakeholders.

o Coordinate internally within the Office of the Under Secretary of Defense for Policy in areas that overlap with security cooperation, including providing security cooperation expertise to functional and regional policy offices on diverse topics that could include space, cyber, and climate resilience.

o Develop, plan, monitor, and evaluate tasks related to security cooperation projects for Women, Peace, and Security.

2.5 Security Cooperation Legislative Support

o Support the development of legislative proposals, including working internal coordination processes with stakeholders in the Office of the Secretary of Defense, the Joint Staff, the Military Departments, and the Combatant Commands.

o Support leadership engagement with Congress, including preparation for briefings and read-outs.

o Support the development of products for Congress, including (but not necessarily limited to) required reports, notifications, requests for information, briefings and testimony, advance policy questions, and questions for the record.

2.6 Institutional Capacity Building (ICB) Support

• Support the development and oversight of strategy and policy related to institutional capacity building.

This includes the development of recommendations to improve the efficiency and effectiveness of ICB delivery.

• Develop memoranda, briefings, and other documentation, as necessary, to support DoD strategic, policy, and funding decisions on institutional capacity building.

2.7 Civilian Harm Mitigation and Leahy Vetting Support

o Provide recommendations, develop, and support the oversight of policies, regulations, and processes to incorporate guidance on the reduction of civilian harm into Department of Defense security cooperation processes and procedures.

o Support interagency coordination on civilian harm mitigation processes.

o Develop recommendations and support the Department of Defense Leahy Vetting policy through the development of coordinated advice and policy correspondence.

2.8 Technology Transfer

o Support policy processes related to security cooperation technology disclosure. This includes developing and maintaining policies, as necessary, in coordination with the Defense Security Cooperation Agency and the Defense Technology Security Agency. Develop required messaging plans and messages.

o Support the Policy oversight of the Department’s Foreign Military Sales/Financing, Direct Commercial Sales, and International Military Education and Training lessons learned and other implementation processes.

2.9 Military Exercises

o Develop and coordinate policies related to military exercises involving partners and allies. This includes supporting the Department’s policies and procedures related to National Security Council policies on significant military events and coordination with the Joint Staff on exercises with allies and partners.

o Develop policy and process to ensure appropriate oversight of Policy-delegated exercise authority with allies and partners.

2.10 International Space and Missile Defense Cooperation

o Guide efforts to build a future-oriented space architecture that leverages international allies, commercial, intelligence community, and civil partners.

o Develops policies and plans for bi-lateral, and multi-lateral engagements, and public outreach regarding international space cooperation.

o DoD and U.S. Government officials for bi-lateral and multi-lateral space-related engagements with the international space communities.

o Conducts force design analysis and architectural transformation to meet strategic objectives in Space.

o Engaging industry partners to support efforts to leverage commercial capabilities and services most effectively in competition, crisis, and conflict.

o Enables the reform of classification and disclosure policies and practices to increase space cooperation with both international and commercial allies and partners.

o Technical-understanding or fluency in remote sensing phenomenology and their applicability in the space domain.

o Collaborates with government regulatory agencies—including the Departments of Transportation and

Commerce, and the Federal Communications Commission—to enable departmental priorities, including launch and spectrum management.

o Jointly develops policies and practices with the intelligence community to enable intel and information-sharing with partners and allies, to enable combined military operations in Space.

2.11 Ukraine Security Assistance

o Support to Ukraine Security Assistance Activities. The Contractor shall assist the Ukraine Pol-Mil Team in developing and securing senior-leader approval for all U.S. security assistance packages to Ukraine. Duties include:

o Coordinating across all DoD components, agencies, services with equity in Ukraine security assistance activities to prepare assistance packages.

o Maintaining detailed documentation on cross-departmental coordination to assist with coordination on Presidential Drawdown, Ukraine Security Assistance Initiative, and Foreign Military Financing decisions up to the four-star level.

o Assisting with the drafting of Action Memos, Information Memos, and other correspondence for the Secretary of Defense and other senior leadership related to U.S. assistance packages;

o Organizing logistics for frequent in-person and virtual meetings of the Cross-Departmental Working Group (CDWG), which meets at the O-6, 2-star, and 4-star levels;

o On-site support of meetings to include: notetaking, room set-up and tear-down, and attendance monitoring;

o Assisting with set-up of audio/visual, teleconferencing, and video teleconferencing.

o Requesting and compiling data from CDWG participants in advance of each meeting and ensuring the timely and appropriate distribution of read-ahead materials;

o Reviewing incoming correspondence and ensuring timely dissemination to stakeholders for comments and recommendations.

o Maintaining archives of relevant documents and agreements, including comprehensive data logs of U.S.

assistance to Ukraine, organized by authority and capability;

o Drafting press releases and other public statements related to U.S. security assistance to Ukraine;

o Updating fact sheets and other background materials used by the Secretary of Defense, USD(P), and other

Policy leadership for congressional and media engagements.

o Assisting in the drafting of mandatory reports to Congress and responses to inquiries from Members of

Congress and their staff.

o Providing information as required in support of evaluations for the Government Accountability Office and

DoD Inspector General and reviewing draft DODIG/GAO reports for RUE equities.

o Craft and coordinate products for Congressional reporting and outreach related to Ukraine Security

Assistance Activities.

3. Security Requirements: The Contractor must currently have an active Top Security Facility Security Clearance (FCL). Contractor personnel performing work under this contract must have a have a Top Secret clearance and must be SCI eligible defined by the ICD 704, at time of the proposal submission, and must maintain the level of security required for the life of the contract.

4. Submission Requirements:

1. Company / Institute name, address, point of contact name, telephone, email address and Web Page URL

2. Commercial and Government Entity (CAGE) code and Unique Entity ID number (UEI)

3. Current business size and socio-economic category (e.g., large, small, small-disadvantaged, SBA Certified 8(a), HUBZone, Service-Disabled Veteran-Owned, Women-Owned, and Economically Disadvantaged Women-owned) based on NAICS 541930 - Translation and Interpretation Services

4. If applicable, potential proposed teaming arrangements to include business size and socio-economic category of prime and subcontractors.

5. A statement as to whether your company is domestically or foreign owned (if foreign, please indicate the country ownership).

6. Identify if the vendor will submit a proposal if a Request for Quotation (RFQ) is issued and whether the vendor desires to participate in this requirement as a prime contractor or subcontractor. This information will assist WHS/AD in establishing a basis for developing set-asides and/or subcontracting opportunities, if necessary.

7. In specific task areas, indicate any subcontracting opportunities, as applicable, and include an estimated percentage for subcontracting opportunities.

8. Vendors must display their Security Capability information. Security capability information must include the vendor’s Facility Clearance.

5. Technical Section

1. A brief three to five-page synopsis of similar work performed.

2. NAICS codes associated with the company.

3. Identify contracts your company has been awarded under NAICS: 541611- Administrative Management and

General Management Consulting Services

4. Recommended/suggested NAICS codes for this effort.

5. Recommended/suggested Contract type for this effort.

6. The vendor must have experience performing the same or similar tasks in scope, complexity and magnitude as listed under “Service Requirement Specific Tasks/Elements:” and “Security Requirements”.

Identify if your company has any pre-existing contract vehicles and the contract number for similar services. Scope will be determined by the total contract value and complexity and magnitude will be determined by the number of Specific Task elements performed in each contract example. The following information must be included for each contract example.

• Contract type;

• Total Contract Value;

• Contract Number;

• Period of Performance; and

• Point of Contact name, phone number, and emails of individuals who can verify the demonstrated capabilities identified in the responses.

7. Other Recommendations

Proprietary information and trade secrets shall NOT be submitted as part of a response. Please be advised that all submissions become Government property and will not be returned. All Government and contractor personal reviewing SSN responses will have signed non-disclosure agreements and understand their responsibility for proper use and protection from unauthorized disclosure of proprietary information as described in 41 USC 423.

The Government shall not be held liable for any damages incurred if proprietary information is submitted, as it is clearly stated this type of information shall NOT be submitted.

Do not submit pricing information in response to this SSN

POINT OF CONTACT:

Contract Specialist: Victoria Brayman Email: Victoria.l.brayman.civ@mail.mil

Contracting Officer: Pamela Odhiambo Email: pamela.w.odhiambo.civ@mail.mil mailto:Victoria.l.brayman.civ@mail.mil mailto:pamela.w.odhiambo.civ@mail.mil