Sources Sought Notice.pdf

THIS IS A SOURCES SOUGHT NOTICE FOR MARKET RESEARCH ONLY –

NO AWARD WILL BE MADE FROM THIS NOTICE

The Department of Health and Human Services (HHS), Administration for Children and Families (ACF), Government Contracting Services (GCS) has received a request from the Administration on Children, Youth, and Families (ACYF) Children’s Bureau to seek sources capable of meeting the objectives set forth in the attached work description. The Government is seeking one or more vendors to respond with their capability to perform the Capacity building services provided under this contract. Services are expected to include a comprehensive array of training and technical assistance supports designed to assist and expand the capacity of public child welfare agencies so that jurisdictions may meet federal requirements, participate in federal monitoring and related program improvement planning activities, implement national child welfare policies and programs, and invest in the staffing necessary to successfully respond to and improve the safety, permanency, and well-being outcomes for children, youth, and families.

This notice is published to determine the interest and capabilities of potential offerors. The Government contemplates the resultant award having a period of performance of a 12-month base period and four 12-month option periods.

Release of a solicitation is tentatively planned in the 2nd quarter of calendar year 2024.

Performance Work Statement

See attachment 1 DRAFT Performance Work Statement (PWS)

This notice is for information and planning purposes only and does not constitute a solicitation for bids, quotes or proposals. This notice does not obligate the Government to solicit for this requirement or award a contract and does not obligate the Government to reimburse interested parties for any costs incurred to prepare or provide a response to this request for information.

RESPONSES TO THIS NOTICE: Firms who can fulfill this requirement and who would be interested in submitting a quote/proposal, in the event that a solicitation is issued, are requested to provide the following information in response to this request:

1. Name of Company;

2. Address of Company;

3. SAM Unique Entity ID (UEI);

DEPARTMENT OF HEALTH & HUMAN SERVICES

Administration for Children Families

GOVERNMENT CONTRACTING SERVICES

4. Name, phone number and email address of company representative;

5. Company size standard and/or socio-economic standing; i.e., large business, small business, veteran-owned small business, service-disabled veteran-owned small business, HUB Zone small business, small disadvantaged business, or women-owned small business;

6. List of any GWACS that your business currently holds.

7. List of any current or past projects similar in nature to this requirement that you have executed, especially how it relates to supporting jurisdictions in meeting federal requirements.

8. Describe your business’ capability and prior experience in providing a comprehensive array of training and technical assistance supports designed to assist and expand the capacity of public child welfare agencies so that jurisdictions may meet federal requirements, participate in federal monitoring and related program improvement planning activities, implement national child welfare policies and programs, and invest in the staffing necessary to successfully respond to and improve the safety, permanency, and well-being outcomes for children, youth, and families as detailed in the draft PWS.

9. Describe your business’ capability and prior experience assembling a diverse blend of professionals with a range of experience, expertise, and background in the areas that support the Children’s Bureau’s vision for moving child welfare forward in the country, including data analytics, fiscal and system infrastructure (MOU/data agreements, acquisition and project management), primary prevention (FFPSA), cross-system partnerships, child and family well-being, safety and permanency improvements (CFSR), communication (crisis management and legislature), and the child welfare workforce with a focus on race equity, and lived expertise.

10. Describe your business’ capability and prior experience managing a number of subawards to small businesses, university partners, and other consulting groups to meet the overall requirements of the draft PWS.

11. Describe your business’ capability to respond to voluntary requests for training and technical assistance from all 50 states, and 3 territories and how you might work with the central and regional offices of the CB in this partnership.

12. Describe your business’ capability and prior experience with Federal Information Security Management Act (FISMA) and Authority to Operate

(ATO).

13. Describe your business’ capability and prior experience utilizing an IT system to track array of training and technical assistance supports as described in the draft PWS.

14. Describe your business’ capability and prior experience providing an efficient and user-friendly virtual platform for about 25 peer groups to accommodate activities, including but not limited to: efficient communication, joint development of work products, file sharing, tracking of progress and deadlines, and the exchange of information as described in the draft PWS.

15. Provide your perspective, based on experience, which type of contract that would most efficiently execute the tasks listed in the PWS.

16. List any questions you would be likely to ask if the attached requirements were included, as is, in the final solicitation.

17. Additional business documents that may be needed to clarify or support the PWS such as specific metrics or other data.

18. Please respond with the NAICS code you determine to be appropriate for this requirement.

19. Please respond with the PSC code you determine to be appropriate for this requirement.

Procurement Information for this sources sought notice is as follows:

1. Anticipated Performance Dates(s): August 2024 through August 2029

2. Anticipated Place(s) of Performance: The work to be performed under this contract shall be determined by the contractor.

3. Description of Requirements are attached.

Submission Instructions:

Please address your response to Brandon Atchison, brandon.atchison@acf.hhs.gov, on or before 4:30 PM EST, Thursday, November 30, 2023.

Responses by phone will not be accepted. Please note, during this time the government is unable to provide direct responses to any questions received.

However, due consideration will be given to all feedback and any feedback received may be used to revise the requirements. Information from this Sources Sought may lead to one-on-one market research discussions and other recommended approaches to industry engagement.

Capability statements are limited to 20 pages (one-sided no smaller than Times New Roman 11 font size) and shall be submitted no later than 4:30PM EST, November 30, 2023 in accordance with the instructions reflected in this notice.

Respondents are advised that minor grammatical errors may be present in the PWS. Please only bring such issues to the attention of the government if you cannot discern the meaning of a specific sentence or section of the document.

Not responding to this request does not preclude participation in the future requirement, if issued by the Government.

Enclosure:

Attachment 1 DRAFT Performance Work Statement (PWS)