Sources Sought Notice.pdf

SOURCES SOUGHT NOTICE

Agency/Office: HHS/HRSA/OAMP Contracting Office Location: 5600 Fishers Lane, Rockville, MD 20857 Title: Long-Term Nursing Home Care Services NAICS Code: 623110 – Nursing Care Facilities (Skilled Nursing Facilities) Incumbent: Ollie Steele Burden Manor, Inc. DBA Saint Clare Manor Response Due Date: December 8, 2021

This is a SMALL BUSINESS SOURCES SOUGHT NOTICE (hereafter referred to as “notice) issued for the purpose of planning and market research. This is NOT a solicitation for proposals, proposal abstracts, or quotations and this does not obligate the Health Resources and Services Administration (HRSA) to award a contract now or in the future.

The purpose of this notice is to obtain information regarding the availability and capability of qualified small businesses only (including 8(a), service-disabled-veteran-owned-small business (SDVOSB), Historically Underutilized Business Zone (HUBZone) small business, small disadvantaged business (SDB), veteran-owned small business (VOSB), and women-owned small business (WOSB) to provide long-term nursing home care services and facilities for the National Hansen’s Disease Program (NHDP) located Baton Rouge, Louisiana.

No reimbursement will be made for any costs associated with providing information in response to this announcement and any follow-up information requests. Respondents will not be notified of the results of the capability assessment. All information submitted in response to this announcement must arrive on or before the closing date.

THIS IS STRICTLY MARKET RESEARCH. HRSA WILL NOT ENTERTAIN

QUESTIONS REGARDING THE RESULTS OF THIS MARKET RESEARCH.

REQUESTS FOR ADDITIONAL INFORMATION WILL NOT BE HONORED.

Background

The Department of Health and Human Services (DHHS), Health Resources and Services Administration (HRSA), Health Systems Bureau (HSB) provides for care, treatment, education, and research on Hansen’s Disease (HD, Leprosy) through the National Hansen's Disease Program (NHDP), centered in Baton Rouge, Louisiana. The legislative authority for NHDP is Public Law 99-117, Section 2. (a.), Section 320, and is guided by DHHS regulations. This program has been owned and operated since 1921 by the Federal Government and has statutory responsibility to provide care for patients affected by HD, herein referred to as residents. Hansen’s disease is a highly stigmatized disease and facilities experienced with those issues are essential to the holistic care of the resident. One (1) resident under the care of NHDP is currently located in a long-term care nursing facility in Baton Rouge, Louisiana.

Project Requirements

The overall objective of this requirement is to procure long-term nursing home care services and facilities in the Baton Rouge, Louisiana metropolitan area for one (1) patient with Hansen’s disease. The patient age is 92 years.

The contractor shall provide all facilities, housing, labor, supervision, nursing services, equipment/supplies, resident meals, personal care support, housekeeping, social/recreational services and events as required for the coordination and delivery of long term nursing home care services.

The facility shall be located within 15 miles of the NHDP, 9181 Interline Ave, Baton Rouge, Louisiana (address to be specified at time of contract award) and shall include one private room for one resident who is under the care of NHDP.

A hybrid firm-fixed price, cost contract is anticipated for one (1) 12 month base period and four

(4) 12 month option periods.

Capability Statements

In response to this Sources Sought Notice, HRSA is seeking capability statements from small businesses who can demonstrate capability to provide long-term nursing home care services and facilities in the Baton Rouge, Louisiana metropolitan area. Capability statements are NOT proposals and do not address price/cost. The contractor community is asked for information which proves that they have expertise and capacity to meet the requirements of this work. Respondents should provide enough information for HRSA to make an informed determination of their capability to perform the work as identified below. Please provide a list of contract numbers that your organization has had (if applicable), your role on the contract (prime contractor or subcontractor) and the dollar value/percentage of the work performed. If you were a subcontractor on a particular contract, please clarify the work that you did on that contract.

No marketing literature should be submitted in response to this SSN. When responding to this notice, vendors must demonstrate their experience in providing long-term nursing home care services and facilities. A mere statement that the vendor has a required capability is not sufficient.

When answering the following questions, vendors must provide specific and detailed examples of work that was performed that demonstrate required capabilities and the attendant level of effort that was involved.

1. Do you have the ability and experience in providing assistance to a resident for activities involving daily living, to include bathing, dressing, grooming, transferring, ambulating, good nutrition, personal hygiene, oral hygiene, toileting?

2. Do you have the ability and experience to assess and treat the following: pressure ulcer treatment, urinary incontinence, limited range of motion, social and related problems, acceptable parameters of nutritional status, challenges in eating, proper fluid intake, and special needs?

3. Do you have the ability and experience to ensure that the facilities and environment remain free of accident hazards and that adequate supervision is present to prevent accidents?

4. Do you have the ability and experience to provide suitable recreational activities for the resident, according to their specific needs and interests?

5. Do you have the ability and experience to assess and determine the appropriate level of care as required for the resident?

6. Do you have the ability and experience to provide rehabilitative and restorative services, and basic respiratory therapy to include supplies and services?

7. Do you have the ability and experience in providing transportation services for medical appointments, procedures, tests, etc within a 50 mile radius of the long term care facility?

8. Do you have the ability to provide all medical supplies and equipment such as catheters, ostomy bags, oxygen, nebulizers, wound care products, etc?

9. Do you have the ability to provide a facility licensed by the state of Louisiana?

10. Do you have the ability to provide key personnel who have a minimum of 3 years’ experience?

11. Do you have the ability to provide a Program Manager licensed by the Louisiana Board of

Nursing Home Examiners or the Louisiana State Board of Nursing, with experience as Department Head and serving as a member of senior leadership in a long term care facility for 3 or more years?

12. Do you have the ability to provide Licensed Practical Nurse staff that are licensed in the State of Louisiana?

Responses Requested

Please submit your responses by 10:00am CST on December 8, 2021, to Charisse Whitney at CWhitney@hrsa.gov in the following format:

• Microsoft Word (or PDF) document with page size 8.5 by 11 inches, with a minimum of 1” margins.

• Times New Roman, font size 12 with single spacing between lines.

• Submission shall not exceed 11 pages. Cover page is not included in the total page count

Respondents are requested to state their capabilities and expertise in clear and concise language.

Respondents are strongly encouraged to avoid use of excessive marketing and sales language.

Note: Language in any resultant RFP will require all small businesses to recertify their size status at the submission of proposal. You are not required to respond to this sources sought notice if you cannot recertify your size as small.

Cover Page

Vendors shall include the following Business information on the Cover Page:

a) Sources Sought Notice number, title, and date of issuance

b) DUNS

c) Company Name

d) Company Address

e) Company Point of Contact, Phone and Email address

f) Validation of small business status under NAICS: 623110 – Nursing Care Facilities (Skilled Nursing Facilities) (Size Standard: $30.0 million). Additional information on NAICS codes can be found at www.sba.gov.

Confidentiality

No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

Disclaimer and Important Notes This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed.

Information provided will be used to assess alternatives available for the potential requirement and may lead to the development of a solicitation. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted.

Respondents will not be notified of the results of this market research. Capability statements will not be returned, and will not be accepted after the due date for responses.

Teaming Arrangements

Firms seeking to respond to this notice as a team or to rely on subcontractors to perform any portion of the work must include the above-requested information and certifications for each entity on the proposed team or each proposed subcontractor. Responses must clearly indicate the nature of the teaming arrangement.

The contractor and any subcontractors must not have any relationships or arrangements through business operations or its employees that could be considered as possibly lessening the company’s objectivity concerning any aspect of the proposed tasks. If such relationships or arrangements exist, contractors or subcontractors shall be required, during the procurement process (if one occurs), to identify potential conflicts of interest and discuss how the conflicts will be addressed and mitigated.