Sources sought notice.docx

Sources Sought

Notice Type: Sources Sought

Opens: 3:00 PM CST, Wednesday, 18 May, 2022

Closes: 10:00 AM CST, Monday, 23 May, 2022

Title: Mortuary Affairs Realistic Lane Training

Description: Marine Forces Reserve requires Mortuary Affairs training. Please see Performance Work Statement (PWS) below.

INDUSTRY RESPONSES/SUBMISSIONS

At a minimum, responses to this notice should include:

(1) Experience in providing the service described in the PWS;

(2) A primary point of contact, including phone number and e-mail address;

(3) Vendor business size (the applicable NAICS code for the requirement and the size standard for small business). Note: Responses to this notice will be used to determine the availability of small businesses in consideration of a small business set-aside.

(4) Pricing, publicized price lists, where they can be found.

(5) Delivery lead time.

INDUSTRY QUESTIONS/SUBMISSIONS:

No phone calls will be accepted regarding this notice. ALL INDUSTRY QUESTIONS shall be sent via email to Lizbeth.Robles@usmc.mil, cc Samuel.Perrine@usmc.mil. Submissions will be accepted via email.

(1) This sources sought is for planning purposes only and is issued in accordance with FAR Clause 52.215-3. No solicitation document exists at this time. Issuance of this notice does not constitute any obligation on the part of the Government to procure these items or to issue a solicitation. In addition, the Government is under no obligation to pay for information submitted in response to this sources sought, and responses to this notice cannot be accepted as offers.

(2) Any information that the vendor considers proprietary should be clearly marked as such.

NOTES:

(1) Small Business (Sb) Set-Aside Determination:

The Government reserves the right to decide whether or not a SB set-aside is appropriate for any solicitation issued as a result of this notice. In order for the Government to make a SB set-aside determination, it is emphasized that SB concerns provide sufficient written information to indicate their capability to successfully perform and manage all the requirements of this magnitude. The extent to which prime contractors provide for the significant use of small and small disadvantaged business subcontractors may be a consideration in the evaluation of proposals.

(2) Sources sought Amendments/Updates:

The Government will post any additional information, responses to industry questions, or updates to SAM.gov. It is the responsibility of interested parties to check this site regularly for any changes or updates.

PERFORMANCE WORK STATEMENT

FOR

MORTUARY AFFAIRS REALISTIC LANE TRAINING FOR PERSONNEL RETRIEVAL AND PROCESSING (PRP) COMPANY

1. PURPOSE

The purpose of this effort is to provide a training location, training staff, and training materials to PRP Company in support of Northern Strike-22.2, aboard Camp Grayling, MI.

1. BACKGROUND

PRP Company is the Marine Corps only Mortuary Affairs Company, requiring specialized training not usually available through normal means. The ability for the Marine Corps to provide realistic training for their mission essential tasks. Military provided training can only provide so much in the realm of casualties, relying on live persons acting as casualties, or dummies; both of which only provide so much training value before it becomes repetitive and reduces training value. The use of cadavers for training immediately and measurably increases any training value that is provided to mortuary affairs Marines ultimately preparing them for combat missions and increasing the experience level without overseas combat experience. This is the closest training available to a live scenario and may be the only experience the Marines have with realistic casualties before a deployment.

3.0 SCOPE AND OBJECTIVES:

3.1 Support

1. Support Marine Corps budget execution by providing cadavers for training.

1. Provide training on the handling of cadavers and best practices.

1. Provide Instructors to assist the training of Marines.

1. Transportation of cadavers to training.

1. Disposal of cadavers post training.

3.2 Objectives

Personnel will perform real world mortuary affairs operations similar to what they will experience during traumatic combat itself. Personnel will be able to recover, process, transport, and store/inter deceased individuals safely while operating in a simulated combat environment.

· MCT 4.6.5.1. Provide Mortuary Affairs Collection Point Operations

· MCT 4.6.5.2. Provide Search and Recovery Operations

· MCT 4.6.5.3. Provide Temporary Interment/Disinterment Operations

· MCT 4.6.5.4. Provide Fatality/Mass Casualty Operations

· MCT 4.6.5.5. Provide Logistical Support for Mortuary Affairs Operations

· MCT 4.6.5.7. Provide Mortuary Affairs Support to Disaster Relief Operations.

4.0 GENERAL REQUIREMENTS

4.1 Applicable Directives.

· DoD Directive 1300.22 Mortuary Affairs Policy

4.2 Required Knowledge and Experience.

1. DoD and Marine Corps mortuary affairs processes including roles, responsibilities and processes of major players.

1. Experience and demonstrated expertise in performing recovery, processing, and recommending solutions to Marine Corps processing issues.

1. Experience and demonstrated expertise supporting Marine Corps reporting and processing related to mortuary affairs.

5.0 SPECIFIC REQUIREMENTS

The Contractor shall provide the following support:

The Contractor is responsible for providing suitable technical and analytical expertise to support responsibilities delineated by activity. The Contractor shall ensure technical management and coordination of task activities and provide overall expertise for successful completion of each task area. The Contractor shall ensure the task areas are performed in an efficient, effective, and responsive manner. The Contractor shall coordinate task activities and serve as the overall expert for successful completion of this task initiative.

5.1 Task Areas

5.1.1. Provide Cadavers and Handling Services

· Provide briefing on the best practices for handling and incorporating NAMs during training.

· Provide cadavers for training scenarios.

· Provide handler for the cadavers (delivery/removal, scenario prep, cadaver disposition variations, post-training clean-up).

5.1.2. Provide Direction and Feedback

· During and through the completion of lane training, provide direction as needed.

· Upon completion of lane training scenarios, provide feedback.

5.1.3. Provide Progress Briefings

· Provide daily progress briefings to the COR and Government Project Manager upon the completion of the days events.

6.0 PERFORMANCE STANDARDS

This is a Performance Based Contract in accordance with FAR 37.6. The Performance Work Statement provides specific requirements to accomplish the work, documenting the method of approach, analytical tools, and staff required. The Government shall monitor the Contractor's performance under this contract using quality assurance procedures developed by the Government known as a Quality Assurance Surveillance Plan. Typical procedures might include random sampling, checklists, inspections, and customer complaints. This is not an all-inclusive list.

· MCT 4.6.5.1. Provide Mortuary Affairs Collection Point Operations

· MCT 4.6.5.2. Provide Search and Recovery Operations

· MCT 4.6.5.3. Provide Temporary Interment/Disinterment Operations

· MCT 4.6.5.4. Provide Fatality/Mass Casualty Operations

· MCT 4.6.5.5. Provide Logistical Support for Mortuary Affairs Operations

· MCT 4.6.5.7. Provide Mortuary Affairs Support to Disaster Relief Operations.

7.0 PLACE AND PERIOD OF PERFORMANCE

7.1 Work efforts in support of this task effort will be accomplished at the training site. Contractors are required to work In accordance with the provided schedule.

7.2 The period of performance will be for a four (9) day base period.

8.0 TRAVEL. Contractor and Marines will travel to the training site (Camp Grayling, Grayling, MI).

9.0 KEY PERSONNEL.

9.1 The personnel specified below are considered to be essential to the work being performed under this contract. All personnel assigned to this contract under a specific labor category shall meet the specific minimum requirements of that category.

Labor Categories:

· Cadaver Handler

9.2 Key Personnel Minimum Requirements:

All contractor personnel must have advanced knowledge of training lanes and operation of essential equipment in relation to the lanes.

Cadaver Handler: Must be certified to transport and handle cadavers; and must have expertise in proper transporting, handling, disposition preparation, and clean-up of cadavers.

9.3 Substitution of Personnel

9.3.1 General Provision. The Contractor agrees to assign to this contract those persons identified as personnel whose background and experience fit the description put forward in the contract and who are necessary to fulfill the requirements of this contract. No substitutions of personnel shall be made except in accordance with this clause.

9.3.2 Request for Substitution. All requests for substitutions must provide a detailed explanation of the circumstances necessitating the proposed substitution, a resume for the proposed substitute, and any other information requested by the Contracting officer. All proposed substitutes must have qualifications equal to or higher than the qualifications stated in the PWS. The Contracting Officer or his/her authorized representative will evaluate such requests and promptly notify the Contractor of his/her approval or disapproval thereof.

10.0 CHOW AND BILLETING. Marines will provide their own tents, and infrastructure for billeting for the area provided by Camp Grayling. Chow will not be provided by the contractor.

11.0 LIST OF ATTACHMENTS:

1. Performance Requirements Summary

ATTACHMENT 1: PRS

Performance Requirements Summary

METHOD

COR Review

in a satisfactory manner Customer input / COR review