Sources Sought Notice.docx

This is a Sources Sought notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice. Respondents will not be notified of the results of the evaluation.

If a solicitation is issued it shall be announced later, and all interest parties must response to that solicitation announcement separately. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 238220, (Plumbing, Heating, and Air Conditioning Contractors) with a size standard 19 million. The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1) is seeking to identify any vendor capable of providing Storm Water Drainage Maintenance at the Manchester NH VAMC per the Statement of Work (SOW).

This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are encouraged to submit information relative to their capabilities to fulfill this requirement, in the form of a statement that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer’s review of the market base, for acquisition planning, size determination, and procurement strategy.

Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by June 11, 2024 3:00 PM EST. All responses under this Sources Sought Notice must be emailed to david.valenzuela2@va.gov with RFQ #36C24124Q0592 in the subject line. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Interested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format.

Attachment 1 Sources Sought Worksheet

QUALIFICATION INFORMATION:

Company / Institute Name: _______________________________________________________ Address: ______________________________________________________________________ Phone Number: ________________________________________________________________ Point of Contact: _______________________________________________________________ E-mail Address: ________________________________________________________________ Unique Entity Identifier (UEI) #: ___________________________________________________ CAGE Code: __________________________________________________________________ SAM Registered: (Y / N) Other available contract vehicles applicable to this sources sought (GSA/FSS/NASA SEWP/ETC): __________________________________________________________________

SOCIO-ECONOMIC STATUS:

VIP Verified SDVOSB: (Y / N) VIP Verified VOSB: (Y / N) 8(a): (Y / N) HUBZone: (Y / N) Economically Disadvantaged Women-Owned Small Business: (Y / N) Women-Owned Small Business: (Y / N) Small Business: (Y / N) NOTE: Respondent claiming SDVOSB and VOSB status shall be registered and Center for Veterans Enterprise (CVE) verified in VetBiz Registry www.vetbiz.gov.

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION.

CAPABILITY STATEMENT:

Provide a brief capability and interest in providing the service as listed in Attachment 2 SOW with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal, or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company’s ability to provide the services outlined in the SOW. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation.

Attachment 2

DEPARTMENT OF VETERANS AFFAIRS

STATEMENT OF WORK

Maintenance Service Contract – Stormwater Maintenance and Inspection

1.0 INTRODUCTION

The VA Medical Center in Manchester is seeking a qualified contractor to perform comprehensive stormwater infrastructure maintenance services and inspections at our campus. Service performance will be for the VAMC- Manchester at 718 Smyth Road, Manchester, NH 03104.

2.0 BACKGROUND

VA Manchester’s stormwater infrastructure requires periodic maintenance on a tri-annual basis through the year. The Facility Service, Maintenance Department, requires assistance in keeping up with required PMs on the infrastructure to ensure proper operations and prevent failure points on the infrastructure. Our current Maintenance staff is shorthanded to ensure proper PMs are being completed as well as responding to maintenance calls, performing regular duties, and handling the increase work order requests. A service contract is needed to ensure the proper and timely of the required PM s on the system. Contractor shall provide triannual preventative maintenance and inspections to these stormwater systems.

3.0 SCOPE

3.1 Item 1 – Stormwater Infrastructure Maintenance

Contractor shall furnish all labor, supervision, materials, supplies, and equipment necessary to accomplish each listed task in this performance work statement to accomplish the requirements of the VAMC Stormwater Management contract.

Asphalt Sweeping Perform tri-annual street sweeping of all roadways and parking lots. Contractor shall provide the VAMC with total volumes of street sweepings collected. Street sweeping shall occur at the following intervals:

· Early Spring (March-April)

· Late Summer (July-August)

· Early Fall (September-October)

All sweeping will occur outside of the VAMC regular business hours. Waste generated shall be disposed of by the contractor in accordance with the New Hampshire (NH) Solid Waste Rules. With total volume collected reported to the VAMC. The street sweeping activities shall occur during the outlined times above and two weeks’ notice shall be provided by the contractor to allow for proper notifications throughout the facility. Notifications will let employees know of the service occurring, designated parking spaces will be assigned so that vehicles do not infer with the street sweeping.

Reference Attachment A Stormwater Maintenance plan as part of this contract for asphalt surfaces (roadways and parking lots).

Perform catch basin cleaning as needed. Catch Basin Inspections will be conducted by VA Facility Personnel. Contractor shall provide the VAMC with total volumes of catch basin debris collected. Catch basin cleaning shall occur as needed at the direction of the

VAMC.

Cleaning will be prioritized for catch basins located near construction areas or are more than 50% full. Reference Attachment A for the number and location of catch basins as part of this contract. This accuracy of this plan (as well as all other plans) cannot be guaranteed and shall be field verified by contractor.

If contractor notices any damage or deficiencies to catch basins (settling rims, broken grating, other deficiencies, etc..) they shall notify the VA COR in writing of the condition found. Notification shall describe what was found as a condition and the location of the catch basin.

Contractor will provide the VAMC with all records pertaining to the quantity of materials removed from catch basins after each cleaning. Waste generated from catch basin cleaning will be disposed of by the contractor in accordance with the NH Solid Waste Rules.

Maintenance of Stormwater Treatment Structures

Perform inspection and cleaning of the underground stormwater infiltration systems as needed, at the direction of the VAMC. Contractor shall provide the VAMC with total volumes of cleanout materials collected.

Mountain Entrance – Plan detail #1:

· The existing CULTEC Subsurface Stormwater Management System is installed at the Mountain Entrance of Bldg. 1 and is equipped with an inspection port. The contractor will inspect the stormwater treatment structure as outlined above. If sediment depth is in excess of 3 inches, provide cleaning with high water pressure. Reference Attachment A Stormwater Maintenance plan for details and exact location as well as Cultec O&M guidelines for Contactor & Recharger Stormwater Chambers (www.cultec.com) for the manufacture’s recommendations.

New Clinical Services Building- Plan detail #2:

· The existing CULTEC Subsurface Stormwater Management System is installed at the Mountain Entrance of Bldg. 1 and is equipped with an inspection port. The contractor will inspect the stormwater treatment structure as outlined above. If sediment depth is in excess of 3 inches, provide cleaning with high water pressure. Reference Attachment A Stormwater Maintenance plan for details and exact location as well as Cultec O&M guidelines for Contactor & Recharger Stormwater Chambers (www.cultec.com) for the manufacture’s recommendations.

3.2 Item 2 – CCTV Inspection and Jetting Services

Perform inspection of underground stormwater and sewer infrastructure using CCTV (when and if needed). This will be a separate line item to be performed at the request of the VAMC should any deficiency’s or obstructions be found during routine maintenance operations and inspections. Anticipate that up to 50ft of underground piping may require CCTV inspections annually and jetting as needed.

4.0 PERFORMANCE REQUIREMENTS

All work shall be completed such that the integrity of the systems is maintained. All work shall be done in accordance with OSHA, EPA regulations, NFPA codes, with particular attention to VA codes, Federal, State, and local regulations throughout the course of this service contract.

The contractor shall schedule all site visits, to include emergencies, with the COR.

All work (except for street sweeping) will be performed between the hours of 7:00am to 4:30 pm Monday through Friday, excluding holidays, except where off hours are specified. Off hours and weekend work may be requested of the VAMC Point of Contact (POC) with a 48-hour request notice.

Street sweeping shall occur outside Medical Center hours of operation (Monday through Friday 7am-430pm). Work shall be performed off hours or on weekends.

Work sites shall be left in the same manner of cleanliness and order in which they were found. Vendor will provide their own waste disposal, if any.

All vendor technicians performing work on site must report to Facility Service in Building 6 to the contractor badge check in/out room to sign in on the contractor log and get a “Contractor” badge. Badges must be returned, and log signed out prior to departing the premises. Vendor shall then coordinate with the COR prior to performing their work.

Personnel must wear the proper personal protective equipment (PPE) at all times. Work done under this project must comply with infection control requirements.

The contractor shall receive all deliveries of materials, equipment, tools, or other goods off of station, and bring them to the job site. The Manchester VA shall not accept deliveries for project purposes.

Special care will be taken to secure tools and equipment.

Material Safety Data Sheets (MSDS’s) must be submitted to the COR for approval for all hazardous materials before they are brought to the work site.

End of day cleanup of the work area(s) is mandatory, and all trash shall be bagged and properly disposed of offsite.

Contractor vehicles, including those of their employees, are to be parked in the lower level of Lot D.

All travel costs associated with performance of this contract are the responsibility of the Contractor and are provided at no additional cost to the government as part of this contract. Travel costs are defined but not limited to time and vehicle costs for personnel in travel to and from job site for all duties outlined in this specification, normal shipping charges on any parts or materials covered by this contract, costs associated with the normal shipping of parts or equipment out for repair that are covered under this contract, etc.

5.0 PROTECTION AND RESTORATION

The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which is not to be removed, and which do not unreasonably interfere with the work required under this contract.

The Contractor shall protect from damage all existing improvements and utilities at or near the work. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the CO may have the necessary work performed and charge the cost to the Contractor.

Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, roofs, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workmen to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are indicated on drawings and which are not scheduled for discontinuance or abandonment.

6.0 SAFTEY REQUIREMENTS

No personnel shall enter any storm water catch basins or piping unless the area is treated as a confined space. Prior to entering the confined space, a Confined Space Safety Plan shall be submitted to the VHA for approval and submittal. It is anticipated that this contract can executed without having to enter any confined spaces.

VH Manchester has a site-specific Safety plan shall be followed as part of this contract to protect contractor as well as occupants (patients and employees) of the Medical Center. This site-specific safety plan can be refenced as Attachment C Safety Plan as part of this contract.

Some of the items required are as follows (whether included in Safety Plan):

· Traffic control if equipment if being used during working hours Use of safety precautions established by EM385 including but not limited to;

· safety cones, signs, flaggers, etc.

· No manhole shall ever be left uncovered at any time unless supervised

· All uncovered manholes shall be barricaded to prevent injuries to people

· 1 week notice of any road closures or lane closures on the campus