Sources Sought Notice - Commercial Blast Chiller 460 - 36C24426Q0401.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 4 Commodities 1 3900 Woodland Ave Philadelphia, PA 19104

POINT OF CONTACT*

Contract Specialist McDaniel Brayboy III mcdaniel.brayboy@va.gov 916-841-7834

PLACE OF PERFORMANCE

1601 Kirkwood Hwy

Wilmington DE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS IS NOT A SOLICITATION ANNOUNCEMENT. THIS IS A SOURCES SOUGHT NOTICE ONLY. This Sources Sought Notice is intended for information and planning purposes only at this time; and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Because this is a Sources Sought announcement, no evaluation letters and/or results will be issued to the respondents. No solicitation exists. Therefore, do not request a copy of a solicitation.

The Department of Veterans Affairs (VA), VISN 4, Network Contracting Office 4 (NCO 4), is seeking information and potential qualified sources capable of providing a Commercial Blast Chiller. The Blast Chiller will be delivered to the Wilmington VA Medical Center, located in Wilmington, DE 19805.

Description: Commercial Blast Chiller

1. INTRODUCTION/BACKGROUND:

The Wilmington VA Medical Center located at 1601 Kirkwood Highway is soliciting a vendor to provide replacement commercial kitchen equipment, specifically a Commercial Blast Chiller refrigeration unit, The vendor shall provide equipment as requested.

2. SCOPE:

a. The Department of Veterans Affairs Medical Center, (460) Wilmington, Delaware, hereby referred to as the VAMC Wilmington (460), is seeking to obtain a self-contained blast chiller reach-in refrigeration unit. The general scope of this project is to procure new and functional blast chiller equipment as noted below. This kitchen equipment will be used in the hospital’s main kitchen to support necessary heating and cooling of foods to meet strict Hazard Analysis Critical Control Points (HACCP) of a commercial food service operation.

b. The need for this acquisition is determined to be routine and can be awarded within designated Contracting timeframes.

c. To meet the needs of this acquisition, the following salient characteristics or needs must be met, and Offeror shall provide the following equipment:

1. One Commercial Reach-In Blast Chiller

· Stainless steel exterior with stainless steel feet

· Central drain for ease of cleaning

· Unit capability for automatic recognition of core probe

· Multi Point Sensor Temperature Display Button

· Minimum of 4 single sensor probes

· HACCP Alarm Display Button

· At minimum: width 33in, 39in depth, 71in height. Must fit current space within main kitchen.

· At minimum: single door

· Minimum of 3 years parts & labor warranty.

· Minimum of 5-year compressor warranty.

· The Vendor must provide full install of new equipment and provide factory authorized start up. Vendor must remove and dispose of old unit.

· The Vendor must include all necessary accessory equipment to ensure total functionality.

· The Vendor will provide start-up training for Wilmington NFS food production team.

3. MAJOR REQUIREMENTS:

a. The Contractor/Vendor must complete the following tasks to meet the needs of this acquisition:

· Coordinate delivery to the facility through the COR or Registered Dietitian

b. The Government and the Contractor understand and agree that the services to be delivered under this contract by the Contractor to the Government are non-personal services and the parties recognize and agree that no employer-employee or master-servant relationships exist or will exist under the contract between the Government and the Contractor’s employees.

4. GOVERNMENT FURNISHED INFORMATION OR MATERIAL:

a. This acquisition does not include Government-furnished property (GFP), identify in the Statement of Need all available information on GFP to be provided, including the make, model, bar code number and serial number, if available, of all accountable assets with an acquisition cost of $500 or more.

b. This acquisition does not include Contractor-acquired property (CAP).

5. CONTRACTING OFFICER'S REPRESENTATIVE (COR):

· "No Government personnel, other than the Contracting Officer, have the authority to change or alter these requirements. The COR shall clarify technical points or supply relevant technical information, but no requirements in this scope of work may be altered as a sole result of such verbal clarification."

6. PERIOD OF SERVICE:

· Delivery shall occur within 60 days of receipt of contract or must occur within the timeframe designated by the Federal Government.

7. SECURITY/NATIONAL AGENCY CHECK REQUIREMENTS:

No special security requirements are anticipated.

Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, DUNS Number, Cage Code, size of business pursuant to North American Industry Classification code (NAICS) 333415, Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing. The Small Business Size Standard for this NAICS code is 1,250 employees.

Please answer the following questions:

1. Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Small Business (SB), Large Business, etc.)?

1. Is your company considered small under the NAICS code identified under this notice?

1. Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

1. Is the product you are providing information about made by a small business manufacturer or a large business?

1. Is the product you are providing information about manufactured in the United States? If not, please provide the country where the unit is manufactured.

1. If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

1. If you’re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?

1. If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work and completion of job.

1. Does your company have an FSS contract with GSA or the NAC or are you a contract holder with any other federal contract? If so, please provide the contract number.

1. If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract?

1. General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

1. Please submit your capabilities regarding the salient characteristics detailed above to establish capabilities for planning purposes.

1. Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A.

1. Please provide your Unique Entity ID.

This Sources Sought Notice will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 13. Telephone responses will not be accepted. Responses must be received via e-mail to mcdaniel.brayboy@va.gov no later than, 1:00 PM Eastern Standard Time (EST) on March 27, 2026. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contract Specialist, McDaniel Brayboy III.

All firms responding to this Sources Sought Notice are advised that their response is not a request for proposal, therefore will not be considered for a contract award.

If a solicitation is issued, information will be posted on the Contract Opportunities website for all qualified interested parties at a later date, and interested parties must respond to the solicitation to be considered for award. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Source Sought Notice. Information will only be accepted in writing by e-mail to Contract Specialist, McDaniel Brayboy III at mcdaniel.brayboy@va.gov

DISCLAIMER

This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this notice that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this notice.

Sources Sought Notice