Sources Sought Notice- Base Operations Support Services.pdf

WASHINGTON HEADQUARTERS SERVICES

ACQUISITION DIRECTORATE

SOURCES SOUGHT NOTICE

Document Type: Sources Sought Notice (SSN) Title: Base Operations and Support (BOS) Services Sources Sought Post Date: 12/31/2020 Sources Sought Response Date: 1/15/2021 NAICS Code: 561210, Facilities Support Services Product Service Code: R799, Support – Management: Other

1.0 SCOPE / OBJECTIVE

The Government requires base operations and support services for the Raven Rock Mountain Complex (RRMC) of the Washington Headquarters Services (WHS) facility located in Adams County, PA. The contractor is to provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform BOS Services as required by RRMC except for those items specified as government furnished property (GFP) and services. The contractor will be fully responsible for ensuring that the following services: Custodial Services, Dining Facility Operations, Logistics Support, and Transportation Services Support, are provided. Below are the objectives for each entity:

On-Site Program Management – The contractor is required to provide an On-Site Program Manager who has the overall responsibility for the management and administration of a multidiscipline workforce performing base operations support which includes custodial, dining facilities operations, logistics, and transportation services.

Custodial Support Services – The contractor is required to provide custodial support for the RRMC Daily Use Areas, Occasional Use Areas, and Additional / Emergency Use Areas. Service Areas include, but are not limited to, carpeted floors, uncarpeted floors, and various surfaces in entrances, lobbies, main corridors, elevators, stairways, ramps and landings, restrooms, locker rooms, showers, water fountains, fitness rooms, and medical rooms.

Dining Facility Operations – The contractor is required to provide services that include, but are not limited to, preparation of full service Breakfast and Lunch during normal workdays, dining facility administration and cashier functions, equipment and utensil cleaning, facility maintenance and sanitation, and transfer and rotation of subsistence IAW the U.S. Army Food Service Program guidance and regulations.

Logistics Support Services – The contractor is required to provide labor support to manage and operate the facility supply management program, warehouse storage program, and various related logistics programs. The contractor shall provide management and labor to support materiel handling, supply and inventory services, excess materiel, Meals, Ready-to-Eat (MRE) rotation, contingency operations, and all other services as required. The contractor shall manage the supply and inventory processes for the facility in accordance with all applicable laws, regulations, and procedures.

This includes, but is not limited to, accepting supply requests from customers, mail distribution and freight services, documenting supply and inventory transactions, managing the inventory, and reconciling supply and inventory discrepancies.

Transportation Services – The contractor is required to provide all labor and supervision necessary to provide transportation support to for dispatching and administration of Government vehicles. Responsibilities include, but are not limited to, providing authorized personnel in support of missions, transporting vehicles to and from local vendors for maintenance, providing scheduled shuttle bus services, ensuring vehicles are prepared and available, and furnishing drivers using various methods of transportation.

2.0 SOURCES SOUGHT

To facilitate market research, the Government is looking to identify qualified sources under the North American Industry Classification System (NAICS) 561210, titled “Facilities Support Services.”

Responses will only be accepted from 8(a) Small Businesses with an active and/or current Facility Clearance.

This Sources Sought Notice (SSN) is for information and planning purposes only and shall NOT be construed as a solicitation or as an obligation on the part of the Government. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in the response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any concern responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the concern’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received, or provide feedback to respondents with respect to any information submitted.

CONFIDENTIALITY: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

3.0 SERVICE REQUIREMENT CRITICAL TASK AREAS

Security Clearances: Must have a current and active DoD Industrial Facility Security Clearance at the SECRET level or above at proposal submission.

To be eligible for contract award, 8(a) Offerors must certify that the offeror possesses on the proposal due date a current/active DoD Industrial Facility Security Clearance at the SECRET level or above. There will be no exceptions or extensions to this requirement. All companies aligning as a Joint Venture (JV) candidate must have an active secret clearance individually by proposal due date. This security clearance is a PASS/FAIL requirement to be verified by the Government no later than proposal due date. Washington Headquarters Services/Acquisition Directorate will NOT sponsor potential offerors for the facility clearance requirement. Any Offeror who cannot be verified as having an active/current DoD Industrial Facility Security Clearance, at the SECRET level, at proposal due date, shall be deemed ineligible for award and their proposal will not be further considered by the Government. This is a pass/fail factor.

Task Area 1: On-Site Program Management – The contractor is required to provide an On-Site Program Manager who has the overall responsibility for the management and administration of a multidiscipline workforce performing base operations support which includes custodial, dining facilities operations, logistics, and transportation services.

The On-Site Program Manager must have the authority to act on behalf of the contractor to ensure that daily operations run without incident. The On-Site Program Manager at a minimum shall create and execute daily and project work plans, identify resources needed and assign individual responsibilities, and manage day-to-day operational aspects.

Task Area 2: Custodial Support Services – The contractor is required to provide custodial support for the RRMC Daily Use Areas, Occasional Use Areas, and Additional / Emergency Use Areas. Service Areas include, but are not limited to, carpeted floors, uncarpeted floors, and various surfaces in entrances, lobbies, main corridors, elevators, stairways, ramps and landings, restrooms, locker rooms, showers, water fountains, fitness rooms, and medical rooms utilizing best industry practices. If cleaning will affect office workers (window cleaning, blind cleaning, extensive vacuuming, etc.) signs shall be posted on tack boards notifying tenants of cleaning schedule, so they can accommodate as necessary. Support include but is not limited to vacuuming, spot cleaning, dusting, disinfecting, mopping, trash / solid waste disposal / removal, and linen service.

Task Area 3: Dining Facility Operations – The contractor is required to provide services that includes, but is not limited to, preparation of full service Breakfast and Lunch during normal workdays, dining facility administration and cashier functions, equipment and utensil cleaning, facility maintenance and sanitation, and transfer and rotation of subsistence IAW the U.S. Army Food Service Program guidance and regulations. The Government will furnish all subsistence items through a food distribution contractor (prime vendor) and local vendors; e.g. bread, milk, soda, ice and ice cream; that will make scheduled deliveries to each dining facility. Vendors are required to off load items on the load dock. All employees handling food shall be trained in food safety and sanitation in accordance with their job performance level as stated in TB MED 530 and AR 30-22.

Task Area 4: Logistics Support Services – The contractor is required to provide labor support to manage and operate the facility supply management program, warehouse storage program, and various related logistics programs. Services shall be performed throughout the facilities on a daily basis. The contractor shall provide management and labor to support materiel handling, supply and inventory services, excess materiel, Meals, Ready-to-Eat (MRE) rotation, contingency operations, and all other services as required. The contractor shall provide management and labor support services during the hours of 6:00AM – 4:30PM during normal duty days or by exception approved by the COR, throughout the facility. The contractor shall manage the supply and inventory processes for the facility in accordance with all applicable laws, regulations, and procedures. This includes, but is not limited to, accepting supply requests from customers, documenting supply and inventory transactions, managing the inventory, reconciling supply and inventory discrepancies, and mail distribution and freight services.

Task Area 5: Transportation Services – The contractor is required to provide all labor and supervision necessary to provide transportation support for the dispatching and administration of Government vehicles. Responsibilities include, but are not limited to, providing authorized personnel in support of missions, transporting vehicles to and from local vendors for maintenance, providing scheduled shuttle bus services, ensuring vehicles are prepared and available and furnishing drivers for shuttle buses, courier services, vans, automobiles and medium trucks, buses, and other transportation as needed. The contractor is required to provide preventative maintenance checks and services along with drivers.

Special Requirements: Contractor personnel that support RRMC may be required to include after-hours support and weekends when mission requirements dictate.

4.0 CAPABILITY STATEMENTS

All interested firms having the experience, skills and capabilities necessary to perform the stated requirements are requested to provide capability statements not to exceed 5 pages in “Times New Roman” 12-pitch font on 8.5 x 11 paper that include the following information:

1) Company name, address, point of contact name, telephone, and email address,

2) Acknowledgement of an active or current DoD Industrial Facility Security Clearance,

3) CAGE Code and DUNS Number,

4) Business size status (business size/socio-economic category must be submitted to be used),

5) Identify pre-existing contract vehicles and contract numbers your company has been awarded under

NAICS 561210, titled “Facilities Support Services,” and

6) Documentation that addresses each of the five Tasks Areas detailed above.

5.0 SUBMISSION INSTRUCTIONS

All responses to this Sources Sought Notice must be submitted electronically to Allison Polizzi, Contract Specialist, at allison.j.polizzi.civ@mail.mil and Myra Freeberg, Contracting Officer, at myra.m.freeberg.civ@mail.mil. The subject of the email must be titled “Sources Sought: Base Operation and Support Services.

To facilitate a timely and comprehensive review of all submitted responses, firms must respond using the format requested in this Notice. Any deviation from this format may lead to the rejection of the response.

RESPONSE DUE DATE AND TIME

Responses to this sources sought notice are due no later than 12:00 PM Eastern Time on Friday, January 15, 2021.

Responses received after this date and time may not be considered.