Sources Sought Notice Attachment.pdf

This is a sources sought notice only. No solicitation is being issued at this time. This notice is issued for the purpose of market research in accordance with Federal Acquisition Regulation (FAR) Part 10. Please do not submit price quotations at this time. The issuance of this sources sought notice does not commit The Government to issue a solicitation or ultimately award a contract or purchase order for this requirement. The Government is not liable to pay for or reimburse any companies or entities that respond to this announcement for any costs incurred for preparing responses to this notice.

The Portsmouth Naval Shipyard is seeking sources who may potentially have the ability to fulfill a lodging requirement, in San Diego, CA. for the below rooms during the period of performance that can meet the below specification.

Temporary Lodging Project 1 Period of Performance Rooms Nights Room Nights

09/03/2024-06/01/2025 320 271 86,720

06/02/2025-07/01/2025 320 30 9,600

07/02/2025-07/31/2025 320 30 9,600

08/01/2025-08/30/2025 320 30 9,600

Temporary Lodging Project 2 Period of Performance Rooms Nights Room Nights

01/01/2026-11/01/2026 320 304 97,280

11/02/2026-12/01/2026 320 30 9,600

12/02/2026-12/31/2026 320 30 9,600

01/01/2027-01/30/2027 320 30 9,600

STATEMENT OF WORK

1. SCOPE

1.1. Contracted lodging to support project to be completed at Naval Base Point Loma, San Diego, CA.

2. REFERENCES

2.1.1.1. Public Law: 101-391

2.1.1.2. National Fire Protection Association (NFPA) Standard 74

2.1.1.3. NFPA Standard 13

2.1.1.4. NFPA Standard 13R

3. REQUIREMENTS

3.1. PNS Employee Occupant(s) shall not be required to change unit(s) during the course of their stay unless a physical problem with the occupied unit(s) arises with the property that requires the unit(s) to be vacant so it may be repaired.

3.2. All properties shall have safe and secure premises, with unit access limited only to authorized key holders.

3.3. Properties shall be located within twenty-three (23) driving miles or no more than a forty-five (45) minute morning commute of the main gate of Naval Base Point Loma, and shall not require the use of a Ferry for transportation.

3.4. General Room Specifications

3.4.1. Minimum living area size is four hundred (400) square feet

3.4.1.1. Living area that shall be included in the minimum square footage specified under Item

3.4.1 is defined as all living area other than balconies, and closets.

3.4.2. Notification to the occupant shall be made a minimum of twenty-four (24) hours prior to building maintenance entering the unit.

3.4.2.1. Vendor shall respond within twenty-four (24) hours to address any issues and forty-eight (48) hours to fix any issues.

3.4.2.2. Property shall provide a twenty-four (24) hour emergency contact number for after-hours issues.

3.4.2.3. Properties shall be well maintained and in sanitary condition.

3.4.3. Units shall be in a sanitary condition.

3.4.3.1. Free of odors

3.4.3.2. Free of dirt, debris, mold, and/or mildew

3.4.3.3. Free of pests (including but not limited to rodent(s), insect(s), bird(s), or evidence of rodent(s), insect(s), bird(s), or pest waste. Pest removal services, if required through no fault of the traveler, will be covered by the vendor.

3.4.4. All walls, floors, countertops and ceilings shall be damage-free (minor cracks and scratches are acceptable), small holes greater than 1” shall be repaired. Peeling and/or cracked floors shall be addressed on a case-by-case basis.

3.4.5. All units shall be capable of being independently heated and cooled.

3.4.5.1. Heating and Air Conditioning: Heat and A/C shall be available throughout the entire living area. If HVAC is not provided throughout, Air Conditioning Units (A/C) (8000 BTU minimum each) shall be made available within forty-eight (48) hours upon request by the occupant and shall cover the living area and any living space separated by a door. All A/C units shall be properly installed in accordance with manufacturer's installation instructions.

3.4.6. All units shall have a closet, with minimum of sixteen (16) hangers.

3.4.7. Properties shall not be exposed to continuous and/or excessive noise (such as air traffic, highways, hospitals, police/fire stations, schools, and/or industrial/construction sites), or other areas producing excessive noise levels that could cause disruption in sleep. Exception: if properties are constructed with materials to achieve sound protected rooms, these rooms shall be considered but shall have an STC rating of 60 or higher.

3.4.8. Units shall meet all state & county codes, having properly installed electrical outlets in proper working condition to include proper spacing.

3.4.9. Entry door shall be gap-free, and shall be equipped with a properly-installed dead bolt which shall be fastened securely to the wall/door frame.

3.4.10. All windows shall be equipped with security locks in proper working condition.

3.4.11. A current fire inspection certificate shall be posted in accordance with PL-101-391 (or latest revision).

3.4.11.1. Properties shall be equipped with hard-wired, single-station smoke detectors in each room in accordance with National Fire Protection Association (NFPA) Standard 74.

3.4.11.2. Carbon Monoxide Detector as required by CA code

3.4.11.3. Properties shall be equipped with an automatic sprinkler system installed in accordance with NFPA Standard 13 or 13-R, except that properties that are three stories or lower are exempt from this requirement.

3.4.12. Unit upgrades shall only be available on a temporary basis, in the event of overbooking.

3.4.13. Check-in time shall be available no later than 11:00 a.m., PST.

3.4.13.1. Twenty-four (24) hour check-in shall be available if requested by the government a minimum of one (1) day in advance.

3.4.14. Unit occupancy shall not exceed more than one (1) PNS employee per unit.

3.5. Minimum Furniture Requirements:

3.5.1. One (1) lounge chair

3.5.2. One (1) sofa / couch

3.5.3. One (1) eating surface (Dining room table and/or bar top) to accommodate no less than four (4) persons at one time accompanied with appropriate seating at eating surface with four (4) chairs with back support.

3.5.4. One (1) coffee table

3.5.5. One (1) entertainment center or wall mount for TV

3.5.6. One (1) overhead light and/or Two (2) lamps per room

3.5.7. Two (2) end tables

3.6. Minimum Bedroom Requirements:

3.6.1. One (1) Queen sized bed (60” x 80”), to include headboard and mattress set

3.6.1.1. Two (2) standard-size pillows with two (2) standard-size pillow cases

3.6.1.2. Two (2) complete sets of queen size sheets

3.6.1.3. Two (2) blankets

3.6.1.4. One (1) bed comforter

3.6.2. One (1) full dressers with mirror or separate full length mirror

3.6.2.1. Full dresser size shall be defined as: 60” w x 20” d x 48”h

3.6.3. One (1) alarm clock radio

3.6.4. Two (2) night stands

3.6.5. One (1) overhead light and/or Two (2) lamps per room

3.7. Minimum Bathroom Requirements:

3.7.1. All units shall have at least one (1) private bathroom.

3.7.1.1. One (1) shower equipped with one (1) anti-slip floor mat

3.7.1.1.1. Shower shall be equipped with door(s) or shower curtain w/ liner.

3.7.1.2. One (1) sink (free of hazards, and in proper working condition)

3.7.1.3. One (1) toilet (in proper working condition)

3.7.1.4. One (1) overhead exhaust fan (in proper working condition)

3.7.1.5. One (1) mirror or vanity with lights

3.7.1.6. One (1) shelf, or counter space, for toiletries

3.7.1.7. A minimum of one (1) properly installed, GFI electrical outlet in sink area (in proper working condition).

3.7.1.8. One (1) brand new toilet plunger, unless prohibited for sanitary reasons, or by state and local law

3.7.1.9. One (1) 7 gal min. waste basket

3.7.1.10. Towels to be provided:

3.7.1.10.1. Two (2) bath towels

3.7.1.10.2. One (1) bath mat

3.7.1.10.3. Two (2) hand towels

3.7.1.10.4. Two (2) wash cloths

3.7.1.10.5. At the request of occupant, extra set(s) shall be provided

3.8. Minimum Kitchen Requirements:

3.8.1. Units shall be equipped with a separate kitchen area.

3.8.1.1. One (1) microwave oven (1.4 cu. ft. minimum)

3.8.1.2. One (1) toaster

3.8.1.3. One (1) 12 cup coffee maker or Keurig.

3.8.1.4. One (1) two-door refrigerator

3.8.1.4.1. 16 cubic feet (or larger) capacity

3.8.1.4.2. Separate freezer compartment

3.8.1.4.3. If no ice maker in the freezer shall include an ice tray

3.8.1.5. One (1) stove, with self-cleaning oven, with a minimum of four (4) burners or (2) burners and a counter top convection oven.

3.8.1.6. One (1) dishwasher

3.8.1.7. Minimum Cooking Utensils:

3.8.1.7.1. One (1) eight-piece cookware set to include:

3.8.1.7.1.1. 1.5 qt. sauce pan w/lid

3.8.1.7.1.2. 2 qt. saucepan w/lid

3.8.1.7.1.3. 5 qt. pot w/lid

3.8.1.7.1.4. 8.5” non-stick fry pan/skillet

3.8.1.7.1.5. 12” non-stick fry pan/skillet

3.8.1.7.2. Twenty (20) Piece Kitchen Utensils Set (Or Greater) to include:

3.8.1.7.2.1. Peeler

3.8.1.7.2.2. Can Opener

3.8.1.7.2.3. Nylon Turner

3.8.1.7.2.4. Nylon Slotted Spoon

3.8.1.7.2.5. Two Spatulas

3.8.1.7.2.6. Set of Four (4) Measuring Cups

3.8.1.7.2.7. Pizza Cutter

3.8.1.7.2.8. Whisk

3.8.1.7.2.9. Nylon Spoon

3.8.1.7.2.10. Nylon Ladle

3.8.1.7.2.11. Set of Two (2) Mixing Spoons

3.8.1.7.2.12. Set of Four (4) Measuring Spoons

3.8.1.7.3. Two (2) 4 qt. or larger mixing bowls

3.8.1.7.4. Three (3) piece glass food storage set

3.8.1.7.5. One (1) 11” x 14” cutting board

3.8.1.7.6. One (1) large 5 qt. colander

3.8.1.7.7. One (1) 12-piece kitchen knife/cutlery set

3.8.1.7.8. One (1) 11” X 17” baking sheet

3.8.1.8. Minimum Tableware:

3.8.1.8.1. Four (4) dinner plates

3.8.1.8.2. Four (4) salad plates

3.8.1.8.3. Four (4) soup bowls

3.8.1.8.4. Four (4) coffee mugs

3.8.1.8.5. Four (4) 16oz. beverage glasses

3.8.1.8.6. Four (4) flatware sets (knives, forks, spoons) with cutlery tray

3.8.1.8.7. Two (2) dish towels

3.8.1.8.8. Two (2) pot holders

3.8.1.8.9. One (1) sponge

3.8.1.9. Kitchen shall be equipped with one (1) sink (separate from Item 3.7.1.2).

3.8.1.10. Kitchen shall be equipped with one (1) 13 gal. min trash can.

3.8.2. All kitchen items shall be fully-functioning, and in proper working condition.

3.9. Minimum Appliances

3.9.1. Television and Cable Requirements:

3.9.1.1. One (1) Smart television (nominally-sized 50” or larger) in living room.

3.9.1.2. One (1) remote control to each Smart television.

3.9.1.3. Free mid-level/2nd cable/satellite service (as defined by the local cable/satellite service provider) to be installed within 60 calendar days prior to occupancy or Streaming Services will be installed within 14 days prior to occupancy. The vendor will be responsible for deciding whether cable or streaming services will be provided.

3.9.1.3.1. In the event that 3.9.1.3 is unable to meet the 60 day prior to occupancy rule for cable/ satellite, Free streaming services with login equivalent to mid-grade cable which provides live local stations.

3.9.1.4. Smart televisions shall be securely mounted to a wall, or displayed safely and securely upon a TV stand.

3.9.2. One (1) iron and one (1) ironing board

3.9.3. Either one (1) full sized clothes washing machine and one (1) full sized dryer in unit, or on-site washers and dryers with access limited only to authorized key holders.

3.10. Minimum Housekeeping / Cleaning Services

3.10.1. Properties shall be responsible for ensuring that all units are cleaned and well maintained.

Minimum services shall include:

3.10.1.1. One (1) time per month housekeeping services

3.10.1.1.1. One (1) time per month dusting of furniture and horizontal surfaces

3.10.1.1.2. One (1) time per month mopping and/or vacuuming of floor surfaces

3.10.1.1.3. Shampooing of carpeted floors to include both prior to arrival and upon each change of occupancy.

3.10.1.1.4. One (1) time per month Bathroom cleaning:

3.10.1.1.4.1. Shower (entire bathtub and surround)

3.10.1.1.4.2. Toilet

3.10.1.1.4.3. Bathroom sink

3.10.1.1.4.4. Bathroom vanity/shelves/countertops

3.10.1.1.5. One (1) time per month kitchen cleaning:

3.10.1.1.5.1. Kitchen appliances

3.10.1.1.5.2. Kitchen countertops

3.10.1.1.5.3. Kitchen sink

3.10.1.1.6. One (1) time per month trash removal

3.10.1.1.7. Linen service to be performed one (1) time per month, and upon each change of occupancy.

3.10.1.1.8. Clean towels shall be provided/replaced one (1) time per month (to be brought with cleaning crew, not to be cleaned on site).

3.10.2. Minimum Cleaning Supplies Requirements:

3.10.2.1. Chargeable electric mop/vac combination with pads

3.10.2.1.1. One (1) 16oz or larger electric mop/vac cleaning solution

3.10.2.2. Full size vacuum with rotating brush head

3.10.2.3. One (1) broom

3.10.2.4. One (1) dust pan and brush

3.10.2.5. Trash bags (minimum 25 small and 25 large to fit the specified trash cans)

3.10.3. Upon check-in, the following shall be provided:

3.10.3.1. Two (2) rolls of toilet paper

3.10.3.2. Two (2) rolls of paper towels

3.10.3.3. One (1) hand soap (8 oz. min.) in the bathroom

3.10.3.4. One (1) hand sanitizer (8 oz. min.) in the bathroom

3.10.3.5. One (1) dish soap (15 oz. min.)

3.10.3.6. Two (2) sets of keys

3.10.3.7. Dust rags and dusting spray

3.10.3.8. Toilet cleaning brush and toilet cleaner

3.10.3.9. (1) 20 oz Dish Soap, (2) Scotch Brite Sponges, (1) 16oz or larger Multipurpose cleaning spray, (1) 16oz or larger bathroom cleaning spray, (1) 16oz or larger glass cleaning spray, (1) 16oz or larger cleaning spray for stovetop/oven, (1) 16oz or larger disinfecting spray, (3) disposable cleaning towels, and (3) reusable cleaning towels.

3.10.3.10. Cleaning consumables will be replenished by the vendor upon the request of the employee. Quantities requested shall not exceed the quantities listed in paragraph 3.10 Per month.

3.11. Minimum Amenities

3.11.1. Properties shall provide a minimum of one (1) reserved on-site parking spot that is free, safe and secure, adequately lit for the occupant with secondary guest parking equivalent to twenty-five (25) percent of employees staying at each location rounded up to the nearest whole number; not to exceed twenty (20) additional spots; that is free, safe and secure, and adequately lit for a guest. Guest parking shall be on site (private property, 24 hour use) within the same complex.

3.11.2. High speed internet will be provided at a download speed of no less than 100 Mbps Properties shall have Ethernet plug-in capabilities and provide Wi-Fi access.

3.11.3. Wi-Fi access shall be password encrypted to ensure private connection(s).

3.11.4. Properties shall be located with-in a four (4) mile radius of a grocery store and a full service restaurant.

3.11.5. Properties shall have daily mail service.

3.11.6. Properties shall have twenty-four (24) hour telephone service with an answering system/service.

Vendor to provide 24 hr contact number to traveler on move in letter.

3.11.7. PNS occupants shall be afforded access to all property facilities and accommodations provided to commercial guests.

4. NOTES

4.1. All units shall be tax exempt.

4.2. Any offers received shall be equal to or less than the full government per diem rate in San Diego, CA, unless approved.

4.3. All properties to be used shall be approved via a site inspection by this activity.

4.4. Awards will be made in the best interests of the government.

4.5. Rates for units quoted shall be all inclusive.

4.6. All furniture, fixtures, toilets, faucets, and appliances shall be in a safe, working condition.

4.6.1. Quality of furniture and household goods: Shall be in new, or like-new used condition, with minimal wear and tear. Upholstered and non-upholstered furniture shall be free of mildew and odors, and have minimal to no scratches, dents, chips, holes, or stains.

4.6.2. Quality of fixtures, toilets, faucets, and appliances: Shall be in new, or like-new used condition, shall function properly, and be free of mold, mildew, and odors, and have minimal to no scratches, dents, chips, holes, or stains.

4.7. All cleaning of contracted lodging shall meet or exceed current CDC guidelines which can be found at When and How to Clean and Disinfect Your Home | CDC

4.8. All contracted rooms will be utilized by DoD employees who have all undergone high level security checks and therefore will not be subjected to any further background checks.

4.9. : Room assignments shall be provided by vendor based upon room availability and duration. Vendor shall be provided with a list of employees’ names, arrival and departure dates only. Priority shall be given based upon duration and room availability within duration. Any changes to room assignments shall align with vendor’s duration and room availability list. All changes shall be approved by the Contracting Officer via a room change request form prior to moves occurring. Moves from one location to another location shall be at a minimum and shall be justified in writing by the requesting party to the Contracting Officer for approval. All room changes submitted will be relayed through the respective Unions of requesting personnel for concurrence.

4.10. : All properties shall pass a pre-inspection checklist outlining major appliances, dimensions, location, fire safety, and safety related. Properties will be approved or disapproved by the inspection team doing the pre-trip inspection. (Unions / Management/C400) Vendor shall be provided a compliancy list for move-in. A move-in-ready inspection shall take place prior to giving employees access to properties, done by the Union Rep for the trip & the Contracting Officer Representative

4.11.

5. GOVERNMENT FURNISHED MATERIAL

5.1. N/A

6. SECURITY REQUIREMENTS

6.1. N/A

7. ATTACHMENTS

7.1. N/A

Capable vendors are encouraged to submit the following information to Alyssa Cress via email (Alyssa.a.cress.civ@us.navy.mil) by the notice close date and time:

Company Name:

Address:

Point of Contact:

Email:

Phone Number:

Fax:

CAGE Code:

DUNS #:

If your firm meets The Small Business Size Standard for NAICS Code 531110 of $30 million dollars annually.

Are you a property owner or property management company?

Can you provide exactly what is needed in the specifications? If not, how will it differ from what is requested?

What is adequate lead-time after contract award to secure the properties needed?

Provide references of past similar contracts

Please email your responses to the attention of Alyssa Cress at Alyssa.a.cress.civ@us.navy.mil no later than 3:00 PM EST on Thursday May 30, 2024. All responses shall be limited to 10 pages or less. Pricing information should NOT be submitted at this time.