Sources_Sought_Notice_AAO_Security_Guard_4-4-2025_1.docx
DOCX document 27 KB Posted
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- AAO SECURITY GUARD SERVICES
- Solicitation number
- 140R4025Q0051
About this file
This is a Sources Sought Notice for security guard services at the Bureau of Reclamation's Albuquerque Area Office (AAO). The government seeks one security guard to provide services Monday through Friday from 7:00 a.m. to 6:00 p.m., with potential weekend/holiday coverage. Key responsibilities include monitoring parking lots, patrolling the facility perimeter, assisting visitors, managing facility access, reporting security concerns, and maintaining daily logs. The guard must be a U.S. citizen over 21, have a high school diploma, possess at least one year of similar experience, and hold a Level 3 Security Guard Registration from New Mexico.
Interested small businesses are invited to submit capability statements, socioeconomic certifications, Unique Entity ID, and point of contact information via email to Tina Villegas by April 18, 2025, at 5:00 PM MDT. The contract is classified under NAICS code 561612 with a small business size standard of $29.0 million. The anticipated contract duration is approximately five years, with the facility having previously contracted similar services since 2003. Prospective contractors must be registered in the System for Award Management (SAM), and the final set-aside will be determined based on responses to this Sources Sought Notice.
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| AAO_Security_Guard_Services_Draft_PWS_4-4-2025_1.docx | DOCX document |
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SOURCES SOUGHT NOTICE
Albuquerque Area Office Security Guard Services Proposed Solicitation No. 140R4025Q0051
NOTICE: This is not a Solicitation, but rather a Sources Sought Notice to determine potential sources for information and planning purposes only. No formal Solicitation exists at this time for this work.
The Bureau of Reclamation, Upper Colorado Basin Region, Albuquerque Area Office (AAO) has a need for Guard services. The principal objective is to provide Guard services for the facility during operational hours. These services include but are not limited to patrols around the perimeter of the building, monitoring the parking lots (East and West sides), and assisting the public when entering the facility.
The NAICS for this requirement is 561612 – Security Guards and Patrol Services. The Small Business Size Standard is $29.0 million.
A draft Performance Work Statement (PWS) is included with this Sources Sought Notice which states the Security Guard Tasks and specific qualifications required at the AAO facility.
BACKGROUND INFORMATION:
Reclamation has occupied the facility since April 2003 and contracts for guard services approximately every five (5) years. The facility is a two-story building with the Social Security Administration (SSA) occupying the upper level of the facility which is leased through the General Services Administration. The Federal Protective Service (FPS) provides security services for SSA. Reclamation’s guard service contractor will need to communicate with FPS personnel as required to coordinate efforts in providing Government personnel, visitors, guests, and customers a safe facility to conduct business.
DESCRIPTION OF SERVICE REQUIRED:
Security Guard Tasks:
Contractor shall provide one (1) security guard and support personnel to meet the following tasks:
| • | Guard shall maintain an alert posture at all times and be ready to respond to security or safety issues immediately. |
| • | The Security Guard’s standard tour of duty is Monday through Friday from 7:00 a.m. to 6:00 p.m. less Federal Holidays. The same guard is required to complete the daily shift; however, more than one guard can be used to complete the work week. Overtime is paid as per the Fair Labor Standards Act. |
| • | In emergencies the security guard may be required to work Saturdays and Sundays or Federal Holidays. The Government shall provide a minimum of 48 hours’ notice if weekend or holiday security guard services will be required. Holiday pay will be paid as per the Fair Labor Standards Act. |
| • | From 7:00 a.m. to 8:00 a.m. and from 4:30 p.m. to 6:00 p.m. the security guard shall patrol the west (employee) parking lot. The security guard will ensure only authorized personnel gain entry through the personnel and vehicle gates. |
| • | From 8:00 a.m. to 4:30 p.m., the security guard will be primarily stationed in the first-floor public lobby outside the main entrance to the AAO area. |
| • | From 7:00 a.m. to 6:00 p.m. the security guard shall patrol the perimeter by walking the facility grounds a minimum of three (3) times per day at random intervals. These patrols shall ensure secure conditions and shall be unpredictable. |
| o | Report any unauthorized access, suspicious items, and/or security concerns or threats to the Contracting Officer (CO), Contracting Officer Representative (COR), or Onsite Government Representative (OGR) (AAO Management), and AAO front office personnel. |
| o | If the security guard witnesses any unusual activities, security concerns, apparent vandalism, and/or damage to the facility, these shall be reported to the CO, COR, or (OGR) (AAO Management), and AAO front office personnel. |
| • | The security guard suspects criminal activity is in progress, they must call the Albuquerque Police Department (911) immediately and then notify the CO, COR, or OGR (AAO Management), and AAO front office personnel. |
| • | The security guard is witnessing an event or a minor disturbance, will control and diffuse the situation without sacrificing safety. If the situation cannot be controlled, the guard will immediately call for law enforcement assistance and report to the CO, COR, or OGR (AAO Management). |
| • | If unauthorized person(s) are causing a disturbance, whether on or off facility grounds, the security guard will ask the person to leave the area. Should the person refuse, the guard will keep the person under observation, and advise/notify the COR to determine if law enforcement should be contacted, if the COR is unavailable contact the CO, CS, or AAO Management for assistance. |
| • | In the event of a potential act of violence, the security guard will clear the area of all personnel and request law enforcement assistance. The security guard will use physical restraint only, if necessary, to protect himself/herself or the life and safety of others. |
| • | The security guard will also enforce issues presented by the CO, COR, and/or OGR (AAO management). |
| • | The security guard will direct SSA customers to the elevator. |
| • | The security guard shall direct AAO visitors to the intercom system for access to the AAO area. |
| • | The security guard will ensure no access is granted to any person who appears to have hostile intent or no valid business with the AAO or SSA. |
| • | Coordinate with SSA FPS personnel when activities within SSA have the potential to impact the Bureau of Reclamation’s access to the facilities. |
| • | The security guard will prepare a daily log report that describes the events of the day. The report shall include the following minimum information: the security guard’s name, today’s date, security guard’s period of service (time reporting and leaving duty including lunch break), security guard’s brief description and time when Guard patrols were performed, document all discovered or witnessed vandalism, unusual occurrences, disturbances, emergencies, requests for law enforcement or emergency medical services assistance, and/or problems that occurred or were encountered during the day. A copy of the daily reports (Monday through Friday, include Saturday and Sunday, if worked) shall be submitted to the COR by 12:00 PM MT the next working day. These reports are the property of the Government and will only be removed from the facility with the approval of the CO. The guard can provide a copy for submitting to supervisor and COR. The report can also be submitted electronically either through an attachment (Written Document Form) or format email which are approved by the CO and COR. |
| • | The guard will raise, lower, and as directed adjust the American Flag daily. The American Flag shall be protected and secured when removed from the flagpole. |
| • | The guard shall provide communication information (mobile phone number) to the AAO Management, AAO receptionist, COR, CS, and CO. |
· A possible solution to accomplish this task is to have the Guard at the start of the shift provide the mobile phone number to the AAO receptionist who can send an email to the following: COR, CS, CO, and AAO Management.
Qualifications:
Contractor shall provide a security guard with the following minimum qualifications:
| • | Guards shall be a citizen of the United States and must be at least 21 years of age. |
| • | Guards shall have a high school education. |
| • | Guards shall possess a minimum of one year of recent experience performing similar tasks/duties as required by the PWS. |
| • | Guards shall be able to demonstrate the ability to effectively communicate, both orally and in writing. |
| • | Guards shall possess a Level 3 Security Guard Registration from the New Mexico Regulation and Licensing Department. |
Interested vendors are encouraged to respond with their capability statement, small business socioeconomic certification(s), Unique Entity ID number, and primary point of contact. All responses must be submitted via email to the Contract Specialist, Tina Villegas, at tvillegas@usbr.gov, by April 18, 2025, at 5:00PM MDT.
Prospective Contractors are required to be registered and must maintain an active registration in the System for Award Management, (SAM), as required by FAR 4.1102. Prospective contractors must be registered prior to any prospective award. Lack of registration in the SAM database will make an offeror ineligible for prospective award. Information on SAM registration can be obtained via the internet at https://www.sam.gov.
The purpose of this notice is to gain knowledge of interest, capabilities, and qualifications of potential contractors for solicitation planning purposes only. The anticipated set-aside will be determined based on the responses to this Sources Sought. This is NOT a request for proposals and is NOT to be construed as a commitment by the Government. Responses to this Sources Sought Notice will be used by the Government to make appropriate acquisition decisions. All interested sources must respond to future solicitation announcements separately from this Sources Sought Notice. No reimbursement will be made for any costs associated with providing information in response to this notice.
Point of Contact:
Tina Villegas Contract Specialist tvillegas@usbr.gov
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