Sources Sought Notice 75F40126SS134428.pdf

Sources Sought Notice 75F40126SS134428 Compressed Air, Gases, and Dry Ice

MARKET RESEARCH PURPOSES ONLY

NOT A REQUEST FOR PROPOSAL OR SOLICITATION

The U.S. Food and Drug Administration (FDA), Office of Acquisitions and Grants Services (OAGS) is issuing this source sought announcement on behalf of the National Center for Toxicological Research (NCTR) and the Arkansas Human and Animal Food Laboratory (ARHAFL), located on the Jefferson Laboratory Campus (JLC) in order to determine if there are existing small business sources capable of providing Compressed Air, Gases, and Dry Ice. Other than small business concerns are also encouraged to submit capability statements. The following information is provided to assist the FDA in conducting Market Research to identify potential contractors for this effort.

The associated North American Industry Classification System (NAICS) code is 325120 - Industrial Gas Manufacturing; Small Business Size Standard – 1,200 employees.

Background:

The FDA/NCTR/ARHAFL is responsible for protecting the public health by assuring the safety, efficacy, and security of human and veterinary drugs, biological products, medical devices, our nation’s food supply, cosmetics, and products that emit radiation. The FDA is also responsible for advancing public health by helping to speed innovations that make medicines and foods more effective, safer, and more affordable, and helping the public get the accurate, science-based information they need to use medicines and foods to improve their health. Jefferson Laboratory Campus (JLC) Jefferson, Arkansas is FDA’s largest government owned research complex, housing various scientific organizations. Two (2) of these organizations consist of the NCTR and HFP who require different types of Compressed Air, Gases, And Dry Ice.

Objective:

Provide multiple types of Compressed Air, Gases, And Dry Ice, including associated cylinder rental fees, to Jefferson Lab Campus in Jefferson, Arkansas.

Schedule of Items:

The Contractor shall supply a wide range of compressed air/gases and dry ice. Please see Attachment 1 - Schedule of Required Compressed Air, Gases, and Dry Ice.

Minimum Technical Requirements:

Contractor must provide multiple types of compressed air and gases as outlined in “Attachment 1 - Schedule of Required Compressed Air, Gases, and Dry Ice.” Contractor must deliver and install all required compressed gas storage and dispensing equipment, including but not limited to cylinders, dewars, tube trailers, bulk tanks, vaporizers, regulators, telemetry devices, and associated piping (collectively, “Equipment”), in compliance with applicable Federal, State, and Local Laws, including but not limited to OSHA and NFPA standards. Below are more specific statements regarding this contract:

a. Quantities are only estimates and not constructed as maximum or minimum requirements and shall not be construed as set monthly amounts.

b. At any time during the life of the contract, the Contractor may be requested to quote additional gases and or cylinders other than what’s identified in “Attachment 1 - Schedule of Required Compressed Air, Gases, and Dry Ice”. Additional gases may be added via modification at any time during the contract term.

c. Contractor must provide an account number specific to JLC for the multiple GPC holders to use when placing orders and a tracking system to know how long a tank(s) has been in use or awaiting use on the campus. This system must be able to tell when a tank(s) has been delivered for use and when the tank(s) has been returned to the contractor. Invoices must be submitted directly to the GPC holder who authorized the order. Invoices must include at a minimum the contract number, date delivered, gas type, size and serial number of tanks provided.

d. All JLC’s GPC orders for individual tanks and dry ice placed before 5:00 pm CST on Mondays of every week must be delivered to Building 85 by Wednesday of the same week.

Any orders placed after Monday deadline can be delivered with the same week delivery if feasible for the Contractor, but otherwise, must be scheduled for the next week’s delivery. It is estimated the contractor will be making at least 1 delivery per week of the contract.

Additional deliveries may be required as requested only by the COR. The Government may require same day delivery in emergency cases.

e. Microbulk and Bulk Tanks – Any system provided must be installed to current fittings and regulators located at the building, filled and ready to operate within 2 weeks of ordering official’s authorization. All site inspections and testing are the contractor’s responsibility for setting up. Systems provided must include a manifold with display for volume and pressure.

Contractor must provide an automated telemetry system as well as continuous monitoring of gas levels. The Contractor must notify the ordering official when the gas level approaches the 30% mark for a delivery/purchase authorization. Deliveries to the tank must not be made without prior authorization from the ordering official (GPC holder) assigned to ordering for this tank. Contractor is responsible for all pressure vessel testing and maintenance of this tank during the contract period of performance. Certificate of Analysis must be provided with each delivery.

Potential tank size and specification by location:

1. Microbulk Liquid Argon system:

i. The system must be able to provide Ultra High Purity (UHP) Argon Gas up to 350 psi.

UHP is defined as 99.999% pure.

ii. The tank must have the capacity to hold up to minimum of 1000 gallons UHP Argon with an estimate usage of 145 cubic feet (hfc) per month.

iii. Tank location: Building 26

2. Microbulk Liquid Nitrogen system:

i. The system must be able to provide Ultra High Purity (UHP) Nitrogen Gas up to 350 psi. UHP is defined as 99.999% pure.

ii. The tank must have the capacity to hold up to minimum of 1500 gallons of UHP nitrogen with an estimate usage of 260 cubic feet (hfc) per month.

iii. Tank location: Building 14

3. Bulk Liquid Nitrogen system:

i. The system must be able to provide Ultra High Purity (UHP) Nitrogen Gas up to 200 psi. UHP is defined as 99.999% pure. Certificate of Analysis must be provided with each delivery.

ii. The tank must have the capacity to hold up to minimum 1,500 gallons of UHP nitrogen with an estimate usage of 1900 cubic foot (hfc) per month.

iii. Tank location: Building 53

4. Must include a Bulk Liquid Nitrogen system:

i. The system must be able to provide Ultra High Purity (UHP) Nitrogen Gas up to 200 psi. UHP is defined as 99.999% pure.

ii. The tank must have the capacity to hold up to minimum 3,000 gallons of UHP nitrogen with an estimate usage of 5,700 cubic foot (hfc) per month.

iii. Tank location: Bldg 26

Period of Performance:

Ordering Period #1 - 09/19/2026 thru 03/31/2027* Ordering Period #2 - 04/01/2027 thru 03/31/2028 Ordering Period #3 - 04/01/2028 thru 03/31/2029 Ordering Period #4 - 04/01/2029 thru 03/31/2030 Ordering Period #5 - 04/01/2030 thru 03/31/2031

*Reduced Ordering Period to shift start of remaining Ordering Period outside the ending month of the Government’s Fiscal Year

Place of Delivery/Performance:

U.S. Food and Drug Administration Jefferson Laboratory Campus (JLC) 3900 NCTR Road Jefferson, AR. 72079

The offeror must furnish sufficient technical information necessary for the Government to conclusively determine that the offered product/services meet the technical requirements identified above. All interested parties may respond. at a minimum, responses must include the following:

1. Business name and bio, SAM Unique Entity ID (UEI), business address, business website, business size status (i.e., SB, VOSB, SDVOSB, HUBZone SB, SDB, WOSB, LB), point of contact name, mailing address (if different from business address), phone number and email address. Provide this same information again if responding to provide a service offered by another firm.

2. The offeror must furnish capability statements with sufficient technical information necessary for the Government to conclusively determine experience and qualifications of the firm for the minimum technical requirements identified above.

3. Past Performance information shall include recent (within the last 3 years) and relevant (prior experience information for the manufacture, and/or sale and support in which the offeror has provided same or substantially similar products and used for same or near same applications as set forth herein. For each past performance reference includes the date of service, description of service provided, dollar value, client name, client address, client contact name, client point of contact mailing address (if different from that provided for client), client point of contact phone number, client point of contact email address, and name of company (to include DUNS number and size status) if not the respondent.

4. If applicable, identification of the firm's GSA Schedule contract(s) by Schedule number and SINs that are applicable to this potential requirement are also requested.

5. Provide information if any of these specifications are too restrictive. No response will be considered that the listed specifications are adequate in a competitive environment.

6. If a large business, provide if subcontracting opportunities exist for small business concerns.

The Government is not responsible for locating or securing any information, not identified in the response.

7. Standard commercial warranty and payment terms.

8. Though this is not a request for quote, informational pricing would be helpful.

The government is not responsible for locating or securing any information, not identified in the response.

The Government encourages any comments and/or suggestions from any interested party, regarding the specifications. While the Government will not respond directly to your comments and/or suggestions, we will consider them as we finalize the specifications in preparation for the forthcoming solicitation.

Interested Parties shall respond with capability statements which are due by email to the point of contact listed below on or before August 5, 2026 by 1:00 PM (Central Time in Jefferson, Arkansas) to howard.nesmith@fda.hhs.gov, and Reference: 75F40126SS134428.

Notice of Intent:

Responses to this Sources Sought announcement will assist the Government in determining whether any future requirement similar to this one should be set aside for small business, made available to full and open competition or procure through sole-source acquisition procedures.

Disclaimer and Important Notes:

This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work.

Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted.

After a review of the responses received, a Combined Synopsis/Solicitation will be published in SAM.gov. However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality:

No proprietary, classified, confidential, or sensitive information should be included in your response.

The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

mailto:howard.nesmith@fda.hhs.gov

Sources Sought Notice 75F40126SS134428

Attachment 1 - Schedule of Required Compressed Air, Gases, and Dry Ice

Description Unit Size

GAS, NITROGEN LIQUID, LOW PRESSURE, 23-PSI 180 L

GAS, CARBON DIOXIDE, COMM. 50 LB., MIN. PUR. 99.5% 50 LB

AIR COMPRESSED ULTRA ZERO GRADE CGA 590, SG AIR-UZG-3 300 cft

H- CYLINDER, SPECIALTY, 80%O2, BALANCE N2 200

H- CYLINDER, SPECIALTY, 50%O2 BALANCE N2 200

H- CYLINDER, SPECIALTY, 30% O2 BALANCE N2 200

H SIZED CYLINDER, SPECIALTY, 33%O2/7%Co2, BALANCE N2 200 H SIZED CYLINDER, SPECIALTY, 5%Co2/21%O2, BALANCE N2 200 GAS, NITROGEN PRE-PURIFIED, MIN. PUR. 99.997%, 304 cft GAS, HELIUM, CHROMATOGRAPHY GRADE, 99.9995% 291 cft GAS, OXYGEN, USP (MEDICAL GRADE), E-SIZE 20 cft GAS, COMPRESSED AIR, BREATHING QUALITY, 232 CU. FT 232 cft

GAS, NITROGEN, COMM. 80-CU.FT. 80 CF

GAS, CARBON DIOXIDE, BONE DRY, 50 LB

GAS, OXYGEN (USP), MIN. PUR. 99.6%, 244cft. 244 cft

GAS, CARBON DIOXIDE, MEDICAL GRADE, USP, 50-LB. CY 50 LB

GAS, ANAEROBIC MIX, N-85%; H-10%; CO2-5% 200

GAS, ACETYLENE, MC SIZE, 10 CU. FT. CY. 10 CF

GAS, ARGON LIQUID, 99.996%, 180-LITER, 230PSI 180 L

GAS, HELIUM, RESEARCH GRADE 6, 99.9999% 291 cft

GAS, OXYGEN, COMMERCIAL, R SIZE CY.,20- 25 CU. FT. 20 CF

GAS, ARGON PRE-PURIFIED, (LAB USE), MIN.PUR. 99.99 335 cft

GAS, NITROUS OXIDE, 99.0%, G SIZE CY. 56 LBS

GAS, LIQUID HELIUM, *60-LITERS, DEWAR 60 L

GAS, HYDROGEN PRE-PURIFIED, MIN. PUR. 99.99%, 261 cft GAS, HELIUM, ULTRA HIGH PURITY, 291 cft GAS, OXYGEN, COMMERCIAL,CY. Gov-OWNED 337 cft

GAS, ACETYLENE, COMMERICAL, 140 C.F., (BLACK CY.) 140 CF

GAS CYLINDER SAFETY CAP, REGULAR GAS CYL. N/A

GAS, HYDROGEN, UHP, ULTRA HIGH PURITY. 261 cft

GAS, HELIUM LIQUID, 100-LITER, DEWAR 100 L

GAS, CARBON DIOXIDE 30%, NITROGEN BAL., 210cf. 210 cft GAS, HELIUM, (GASEOUS), 218 CU.FT., HK SIZE CY. 218 cft GAS, P-10, 10%-METHANE, 90%-ARGON, ECD, 300cf. 300 CF GAS, AEROBIC, 5%-O; 10%-CO2; 85%-N, CAMPYLOBACTER 214 cft

GAS, OXYGEN, UHP,GR 4.4 250 CF

GAS, OXYGEN-95%/CARBON DIOXIDE-5%, 200cf. 200 CF

GAS, ARGON/CARBON DIOXIDE, WIRE WELDER, 140 CF

GAS, ETHANE, CP-GRADE, 2-LB CYLINDER 2 LBS

GAS, NITROGEN LIQUID, HIGH PRESSURE, 180 Liter -230psi 180 LT GAS, HELIUM-93%, HYDROGEN-7%, 99.996%, 267 cft GAS, ARGON, UHP 335 cft

GAS, OXYGEN, COMMERCIAL, MIN.PUR. 99.6% 80 CU.FT.C 80 CF

ANAEROBIC, 5%-CO2; 5%-HYDROGEN; 90%-NITROGEN 282 cft Delivery charge/fuel surcharge, if applicable per delivery HP AIR-USP-2 250cft SG OX/CO2-80-Oxygen-95%/CO2-5% 80 cft SG NI-RG-3 -Nitrogen-Research Grade 300 cft SG NI-UHP-3 Nitrogen- Ultra High Purity 300 cft CO NI-PP-3- Nitrogen, PrePurified 300 cft CO HY-PP-2- Hydrogen, PrePurified 250 cft CO HE6.0RSZB-T- Helium, Research Grade 300 cft CO NO-USP-2- Nitrous Oxide, USP 56 LB CO AIR-2-Air, Breathing 250 cft GAS, ARGON-80%; OXYGEN-20%, 99.999%, UHP, 300 CF 300 cft CO AR-PP-2 -Argon, PrePurified 250 cft HP AR-40 Argon, commercial 40 cft HP CO2-ST-50 CO2 Syphen tube, commercial 50# SG CO2/AIR-2 5% CO2 balanced air, MedMix 200 cft GAS, 5% Carbon Dioxide, Balance Nitrogen, Grow CC Bio atmospher 200 cft HP AIR-USP-2, Air, USP 250 cft SG ME5/AR95-3, 5%-methane, 95% argon, ECD P-5 300 cft CO ME5/AR95-2, 5%-methane, 95% Argon, ECD P-5 300 cft HP A1025-3, CO2/Helium/Argon, Trigas 300 cft HP A1025-1, CO2/Helium/Argon, Trigas 100 cft GAS, Oxygen (USP), Q size, 80 CU. FT. CY 80 cft LP AC-40, Acetylene, commercial 40 cft Microbulk Liquid Argon 1450 HCF Monthly Tank rental 1500 Liter Monthly Telemetry Monitoring Each Liquid Argon Delivery charge/fuel surcharge Each Microbulk Liquid Nitrogen 2600 HCF Monthly Tank Rental for Liquid Nitrogen 1500 Liter Each Monthly Telemetry Monitoring Each Liquid Nitrogen Delivery charge/fuel surcharge Each Bulk Liquid Nitrogen 19000 HCF Monthly Tank rental 19000 HCF Bulk Liquid Nitrogen Energy Charge 19000 HCF Pressure Vessel Inspection Fee per Tank Each Bulk Liquid Nitrogen Monthly Telemetry Each Bulk Liquid Nitrogen Delivery Each Bulk Nitrogen Regulatory Compliance Charge Each Dry Ice Pellets LB Dry Ice Slice, 5-10# Per Block, 10x10x2 LB