Sources Sought Notice 70FB7026I00000004.pdf

FEMA RFI – 70FB7026I00000004

RESPONSE DIRECTORATE

FEMA

Response Directorate: Scheduled Air Liner Support Services

Request for Information: 70FB7026I00000004

INTRODUCTION

THIS IS A SOURCES SOUGHT NOTICE ONLY.

This Sources Sought Notice is issued solely for information and market research planning purposes; it does not constitute a solicitation or a promise to issue a solicitation. Furthermore, those who respond to this notice should not anticipate feedback with regards to its submission; other than acknowledgment of receipt – ONLY IF a request for an acknowledgement is requested by the submitter. This notice does not commit the Government to contract for any supply or service. Currently, the Federal Emergency Management Agency (FEMA) is not seeking proposals. Responders are advised that the U.S. Government will not pay any costs incurred in response to this notice. All costs associated with responding to this notice will be solely at the interested party’s expense. Not responding to this notice does not preclude participation in any future solicitation.

The information provided in this notice is subject to change and is not binding on the Government. All submissions become the property of the Federal Government and will not be returned.

Any information that the vendor considers proprietary should be clearly marked as such.

1. Background:

Summary: The Federal Emergency Management Agency’s (FEMA) mission is to help people before, during, and after disasters. To execute this mission, FEMA implements programs and activities that support the reduction of loss of life and property and protect the nation from all hazards, including natural disasters, acts of terrorism, and other man-made disasters, by leading and supporting the nation in a risk based, comprehensive emergency management system of preparedness, response, recovery, and mitigation.

The Response Directorate within FEMA coordinates and provides the core federal disaster response capabilities needed to save lives, reduce suffering, and protect property in communities throughout the nation that have been overwhelmed by the impact of a major disaster or emergency, regardless of cause.

The Response Directorate must ensure that federal emergency response systems and capabilities are properly poised to lean forward to support states and communities overwhelmed by disasters and emergencies.

To support declared or undeclared emergencies, disaster response operations and other national events and incidents within the United States, its territories and possessions, FEMA may need to transport responders, personnel, survivors, equipment, and vehicles to and from affected areas.

To meet these needs, FEMA requires a contracted source of air transportation services for extended and direct scheduled flights (jumbo passenger aircraft type) but not limited to types described in this Performance Work Statement (PWS). This type of chartered scheduled flight is typically defined as a flight that is not part of an airline published schedule. A contract of this type will enable FEMA to proactively support the emergency response needs associated with post impact of a natural, technological, man-made disasters, and other national events and incidents in a timely manner.

Description of Requirement The purpose of this requirement is to provide future and as needed, scheduled, direct, non-stop air flights from Honolulu, Hawaii (HI) to the U.S. Territory of Guam (GU) and from HI to American Samoa (AS). These flights will transport designated federal responders (identified by FEMA), their carry-on and checked luggage, as well as canines supporting the response mission. Federal responders will deliver disaster relief support to Guam, the Commonwealth of the Northern Mariana Islands (CNMI), and American Samoa as part of post-disaster response operations. FEMA will request flights to depart as soon as possible following the impact of a typhoon or other severe weather events affecting GU, CNMI, or AS, weather permitting. Because these flights are critical to FEMA’s disaster response efforts, it is essential that all scheduled flights depart on time to ensure federal responders arrive promptly to perform their assigned emergency support functions.

All scheduled flight support will require one or more daily flights, each capable of transporting up to 350 passengers. FEMA will provide the contractor with the passenger manifest in advance to ensure timely departure. If a scheduled flight cannot depart due to mechanical or other operational issues, the contractor/carrier shall provide a substitute, suitable aircraft and crew within 4 hours of the original scheduled departure time.

The contractor shall provide sufficient, qualified cockpit crew members to complete each flight without delay and must furnish an aircraft for each flight capable of completing the journey without requiring scheduled maintenance, except for in-route and turnaround service unless otherwise permitted by the FEMA Contracting Officer or Contracting Officer’s Representative. All normal flight accommodation and support for each scheduled flight are expected and required at no additional cost to the Government.

The required departure/arrival locations are as follows:

• Departure:

o Daniel K. Inouye International Airport (HNL), 300 Rodgers Blvd., Honolulu, HI

• Arrival (Two locations):

o Won Pat International Airport (GUM), 355 Chalan Pasaheru Route 10A, Tamuning, Guam o Pago Pago International Airport (PPG), Route 1, Tafuna, Pago Pago, American Samoa

Flights from HNL to GUM or PPG must depart from and arrive at the designated commercial airport terminals, not from private aviation terminals or Fixed Base Operators (FBOs). All aircraft used must be registered in the United States and display an “N” number tail registration. FEMA will not request or authorize any disaster-specific temporary waivers for the use of foreign-flagged aircraft for this requirement.

All applicable Federal Aviation Regulations and related parts shall be adhered to and followed by the contractor, air carriers, and supporting staff. Work performed under this Performance Statement shall follow best commercial practices, including those outlined by the International Air Transport Association.

Additionally, the contractor shall comply with all provisions of applicable statutes, tenders of service, and contract terms as they affect flight safety, as well as all relevant Federal Aviation Administration Regulations, Airworthiness Directives, Orders, rules, and standards issued under the Federal Aviation Act of 1958, as amended. Compliance with published standards does not, by itself, constitute compliance with generally accepted standards of airmanship, training, or maintenance.

2. Purpose of this Sources Sought Notice:

a. To determine industry capabilities for providing direct and no-stop passenger flights (up to 350 passengers) from Honolulu, Hawaii (HI) to the U.S. Territory of Guam (GU) and from HI to American Samoa (AS).

b. To determine industry capability to provide multiple timely passenger flights, if needed, from HI to GU and AS.

c. To determine industry capabilities for all flights to provide sufficient qualified cockpit crew members to complete each flight without delay and provide timely substitute or backup aircraft (within 4 hours) if original flight is canceled.

d. To determine industry capability to provide registered United States flagged aircraft (only) for each scheduled flight.

e. To determine industry capability to utilize airport passenger terminal support at HNL, GUM and

PPG.

3. Sources Sought Notice Questions:

a. Is there any additional information not specifically requested in this questionnaire that is particular to your services or inventory?

4. Cost Information

1. Do you have commercially available pricing for the various types of services, to include owner, vendor, or broker?

2. Do you have commercially available pricing for the various types of aircraft utilized?

3. Is there available pricing breakdown for the cost of each passenger or flight?

4. Do you have commercially available pricing for the additional resources your company utilizes?

5. Sources Sought Response Format:

To better assist in the review of submittals to this RFI, respondents are encouraged to prepare a capabilities statement that closely adheres to the following format:

The document format shall be either Microsoft Word (doc or .docx), or Adobe Acrobat (.pdf) formats.

Responses shall be prepared using 12 pt. font, 1-inch margins, and 8.5” by 11” paper and shall not exceed ten

(10) pages in length, including images, data displays, charts, graphs, and tables.

Respondents are encouraged to ensure that their submittals are complete and address all items outlined within this notice. Respondents may provide additional promotional literature in addition to their response if the literature conforms to the response format. Submissions in response to this notice shall not exceed 10 pages.

Response Deadline and Point of Contact Information:

Responses to this notice should be submitted in the form of Microsoft Word and/or PDF (searchable format) documents attached to emails with the RFI # 70FB7026I00000004 in the subject line of the email and received no later than Friday, July 17, 2026, at 12:00 PM ET to:

• Contracting Officer Kimberly Coakley: Kimberly.Coakley@fema.dhs.gov

Interested parties are requested to submit a statement of capability outlining past work that is related to this requirement. The statement of capability shall also include the information listed below:

1) Company Name/Division, mailing address, e-mail address, telephone, FAX numbers, and website address

(if available).

2) Single point-of-contact name, title, telephone, and email address.

3) UEI number, CAGE Code, Tax Identification Number (TIN), and company structure (Corporation, LLC, partnership, joint venture, etc.). Please note that companies must be registered in the System for Award Management (SAM) to be considered potential sources (https://www.sam.gov/portal/public/SAM/).

4) A statement addressing whether the company has an accounting system that has been determined adequate by DCAA or another cognizant audit agency for purposes of performing work on a federal government cost type contract.

5) A statement addressing whether the company has a property management system that has been determined acceptable for use on a federal government contract.

6) Applicable NAICS code under which the company customarily does business.

7) Business size for NAICS Code 481111 Scheduled Passenger Air Transportation and socio-economic status, if qualified as one or more of the following:

a) 8(a) firm (must be certified by SBA)

b) Small Disadvantaged Business (must be certified by SBA)

c) Woman-Owned Small Business

d) HUBZone firm (must be certified by SBA)

e) Service-Disabled Veteran-Owned Small Business (must be listed in the VetBiz Vendor Information pages)

8) If a teaming arrangement is contemplated, discuss potential team members.

9) A description of the firm’s ability to perform the work and any other information you believe to be important and germane for the purposes of this notice.

The responses received will assist FEMA with identifying the number and nature of the entities that consider themselves feasible technical solution providers, as well as any teaming arrangements that may evolve because of this requirement.

mailto:Kimberly.Coakley@fema.dhs.gov https://www.sam.gov/portal/public/SAM/)

Each respondent, by submitting a response, agrees that any cost incurred by it in responding to this request, or in support of activities associated with this notice, shall be the sole responsibility of respondent. FEMA shall incur no obligations or liabilities whatsoever, to anyone, for any costs or expenses incurred by the respondent in responding to this notice. Responses to this notice will not be returned.

6. Industry Discussions Some respondents may be asked to provide additional information regarding the matters addressed in this notice.

Such requests will be provided approximately 4 weeks following the deadline to respond to this notice. Those respondents will be contacted directly if there is a need for further information.

7. Questions Please submit all questions regarding this Sources Sought Notice to Kimberly.Coakley@fema.dhs.gov.

mailto:Kimberly.Coakley@fema.dhs.gov