SOURCES SOUGHT NOTICE - 612-20-2-282-0006 - MEDICAL COURIER SERVICES.pdf

This is a SOURCES SOUGHT NOTICE - This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. No contract will be awarded as a result of this Sources Sought announcement. The Department of Veterans Affairs (VA), Network

Contracting Office (NCO 21) is soliciting information from qualified Small Business sources, the results of this announcement will be evaluated to determine if at least two SDVOSB or VOSB sources are capable of performing the proposed work.

Summary of Services

The Contractor shall provide transportation of contaminated medical instruments and equipment for the reprocessing of specified reusable medical equipment. from locations within the VA Northern

California Health Care System, and deliver them to the designated Sterile Processing Service locations in accordance with the specifications contained herein to beneficiaries of the Department of Veterans

Affairs (VA) and the Northern California Health Care System.

Place(s) of Performance – Services will initially be provided at the following locations within VA Northern

California Health Care System:

Location of pickup/transport services required will vary daily due to the schedule of required surgeries.

The Contractor may be required to provide services at any of the following locations within VA Northern

California Health Care System:

Chico VA OPC, 280 Cohasset Road, Chico, CA 95926 Fairfield VA OPC, 103 Bodin Circle, Fairfield, CA 94535 Martinez VA OPC, 150 Muir Road, Martinez, CA 94553 McClellan VA OPC, 5342 Dudley Boulevard, McClellan Park, CA 95652 Mare Island VA OPC, 201 Walnut Avenue, Mare Island, CA 94592 Oakland VA OPC, 2221 Martin Luther King Way, Oakland, CA 94612 Redding VA OPC, 351 Hartnell Avenue, Redding, CA 96002 Sacramento VA Medical Center, 10535 Hospital Way, Sacramento, CA 95655 Yreka VA OPC, 101 E. Oberlin Road, Yreka, CA 96907 Yuba City VA OPC, 425 Plumas Street, Yuba City, CA 95991

Clinical Personnel Required: Contractor shall assign adequate quantity of experienced drivers to provide service to specified and STAT, On-Call, and As Needed routes. The contractor shall certify that all drivers:

1) Have a valid California driver’s license

2) Be trained in biohazardous material handling, bloodborne pathogen exposure, and spill cleanup procedures in compliance with Department of Transportation (DOT) / CDC

Transportation rules and regulations.

Contract SPS transportation personnel shall be responsible for signing in and out when in attendance.

Time sheets will be used by the COR to confirm hours/day and services provided against the contractor’s invoices.

Transport of Soiled Items:

Contaminated items shall be contained before transport through the medical facility to minimize airborne or contact spread of microorganisms, and to reduce the risk of cross-contamination and infection.

Reusable collection containers must be biohazard, medical grade, puncture resistant, rigid, made of material that can be properly cleaned and decontaminated and must contain a lid. Disposable, impervious plastic bags and sterilization pouches may not be used to transport contaminated RME.

Containers with biohazard labels used in the soiled utility room must be transported to SPS in a closed or impervious covered cart. Containers are to be exchanged at each pick-up location, and the containers must be cleaned between each use.

Soiled biohazard labeled containers are to be dedicated for soiled transport and storage. Soiled biohazard labeled containers are never used to transport clean equipment.

Gross soil must be removed from RME at the point-of- use by the user prior to transport. This practice is considered pre-treatment and must contain the following steps: 1) The reusable devices are placed in a properly-sized, biohazard-labeled, closed container. 2) It is the user's responsibility to dispose of sharps appropriately before returning RME to SPS. 3) Pretreat by spraying enzymatic gels or foam prior to transport to prevent drying. 4) All RME must be transported within four hours to the Decontamination

Area of SPS for reprocessing. This includes clinics using RME outside the main facility (CBOCs).

A biohazard label is to be placed on containers used for contaminated equipment or RME.

When transporting outside the medical facility:

The closed, soiled container to be transported to the host medical facility must be exchanged for a clean container at each scheduled pick up. The closed, soiled container must be placed in a larger container or closed cart for transport. The cart or container must be properly labeled for biohazard transport according to local, state, and federal Department of Transportation regulations. Soiled items must be contained in such a way as not to contaminate the person or persons in the transport vehicle or the vehicle itself.

Clean containers are to be dedicated for clean transport and storage. Clean containers must be clearly designated as such and are never to be used to transport soiled equipment. Reprocessed items (high-level disinfected or sterilized) must be transported in an enclosed vehicle. The design and materials used in the construction of transport vehicles needs to allow for appropriate decontamination processes, especially if the vehicles are to be used alternately for the transport of clean or sterile items. Transport vehicles are to be checked periodically to ensure that they do not leak.

Reports/Deliverables: The Contractor shall be responsible for complying with all reporting requirements established by the Contract. Contractor shall be responsible for assuring the accuracy and completeness of all reports and other documents as well as the timely submission of each. Contractor shall comply with contract requirements regarding the appropriate reporting formats, instructions, submission timetables, and technical assistance as required.

Shipment Packing List: The Contractor and SPS personnel shall maintain verify contents per shipping packing list. No equipment is to be transported without proper documentation.

Record Keeping: All shipments and related documents are to be maintained through the duration of this contract and three years from the expiration of this contract.

----End of Summary of Services----

Respondents shall provide detailed information as to how they are qualified to perform this work. In addition, respondents are requested to submit the following information:

General:

(1) Name of Organization, (2) Address + Zip Code, (3) Telephone number, (4) current GSA contract number, (5) Business status: SDVOSB, VOSB, SB, etc.) (6) Point(s) of contact, (7) e-mail address, (8) DUNS number, Service related: Failure to answer any of the questions below will be presumed by the Government that you cannot meet the requirement associated the question.

(9) number of years’ experience in providing required service, (10) current and/or past performance equivalent in size and scope to the services described in summary of services, identify the contract/order number, customer, contract value, period of performance, prime or subcontract, and a brief description of services provided under the contract/order number, provide references for listed current and/ or past performance (11) number of vehicles by type currently on hand (owned and operated by contractor) (12) number of accidents, incidents and claims filed by customers within the last 5 years.

Interested vendors shall notify the Contracting Officer of pending changes in business status.

Respondents will not be notified of the results. Based on the responses received, the Contracting Officer reserves the right to determine the set-aside status. No reimbursement will be made for any cost associated with providing information in response to this solicitation. All responses must be submitted by e-mail to the point of contact identified below; no other method of transmittal will be accepted.

Responses to this Sources Sought Notice shall be e-mailed to the Contracting Officer, Jason Hill at

Jason.hill@va.gov . Responses must be received no later than 2:00 PM PST on July 24th, 2020.

Failure to submit all information requested will result in a contractor not being considered as an interested business.

mailto:Jason.hill@va.gov