Sources Sought Notice 4-8-24.pdf

SOURCES SOUGHT NOTICE

Analysis of Truck Telematics Data to Identify Accident Hazard Roadway Segments

THIS IS A SOURCES SOUGHT NOTICE, RELEASED PURSUANT TO FEDERAL

ACQUISITION REGULATION (FAR) PART 10: MARKET RESEARCH.

This Sources Sought Notice is issued for informational, market research, and planning purposes only and does not commit the Government to any further contract actions, i.e., solicitation and/or contract. Respondents are advised that the United States Government will not pay for any information or administrative cost incurred in responding to this Sources Sought Notice. Not responding to this Sources Sought Notice does not preclude participation in any future solicitation that may be issued. Responses to this notice are not offers and cannot be accepted by the U.S Government to form a binding contract.

The U.S. Department of Transportation (DOT) / Federal Highway Administration (FHWA) is conducting market research to identify organizations to provide analysis of truck telematics data to identify accident hazard roadway segments.

TITLE: Analysis of Truck Telematics Data to Identify Accident Hazard Roadway Segments

Acquisition history: There is no acquisition history for this requirement.

Contracting Office Address:

Department of Transportation Federal Highway Administration Office of Acquisition & Grants Management 1200 New Jersey Avenue, SE Washington, DC 20590

Place of Performance:

Work will be performed off-site.

BACKGROUND

FHWA Office of Freight Management (HOFM) promotes efficient, seamless, and secure freight flows on the U.S. transportation system and across our borders. The smooth and secure flow of freight is important to our nation's economy and to our global connectivity.

To advance this mission, HOFM:

• Administers the National Highway Freight Program.

• Implements programs and projects in accordance with federal laws and regulations.

• Develops freight guidance in accordance with current federal laws and regulations.

• Oversees enforcement of commercial motor vehicle size and weight regulations.

• Develop tools and procedures to implement freight planning and programs.

• Develops freight analytical tools, performance measures, and data.

• Conducts research on freight transportation management and operations.

• Assists freight transportation and planning professionals in developing the knowledge and skills needed to do their jobs effectively.

• Collaborates on multimodal freight transportation and supply chain initiatives with the

DOT Multimodal Freight Office, Federal Aviation Administration (FAA), Federal Railroad Administration (FRA), Maritime Administration (MARAD), and Bureau of Transportation Statistics (BTS).

Together, these activities build a greater understanding of freight transportation issues and trends, foster public/private partnerships, improve operations through advanced technologies, and educate and train freight transportation professionals. Contract support is needed to assist the HOFM staff in meeting various requirements of the freight program, including but not limited to, supporting the implementation of freight provisions of current federal laws and regulations impacting freight transportation and planning.

SCOPE OF WORK

1.1 Purpose

The purpose of this project is to minimize accident risks on the U.S. roadways by conducting nationwide research and analysis of truck telematics data from real world heavy commercial trucks operations.

1.2 Objective

The objective of this project is to research and analyze truck telematics data for identifying highway segments where commercial trucks are exhibiting patterns of heavy breaking or evasive maneuvers that could be indicative of locations with safety concerns. The research will show how this information can be used to evaluate roadway conditions and traffic operations for support needed infrastructure improvements.

1.3 Detailed Requirement

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform analysis of truck telematics data to identify accident hazard roadway segments.

Task 1. Project Management Plan and Project Kickoff

1.1. Project Management Plan and Project Schedule

The Project Management Plan shall include:

• Project schedule and work task dependencies.

• Staff labor/cost distribution by task.

• Communications management plan.

• Project risk management.

• Quality management plan.

• Approach to reviewing draft reports and public affairs approval.

• Meeting requirements of Section 508 of the Rehabilitation Act of 1973 (508 compliance).

1.2. Kickoff Meeting

The Contractor shall arrange a kick-off meeting to:

• Identify refinements that need to be made to shape the final project management plan.

• Receive guidance from the FHWA Contracting Officer’s Representative and finalize the project management plan.

• Describe risks and risk mitigation measures.

• Present the project schedule.

1.3. Project Meetings

FHWA anticipates monthly project meetings to receive updates on project progress, next month’s plan, and to discuss challenges, risks, and proposed solutions.

1.4. Monthly Progress Reports and Invoicing

Contractor shall provide monthly progress reports

Task 2. Commercial heavy trucks Telematic Data and Analysis

Activities under this task shall focus on establishment of truck telematic data, proposing analysis methods, conducting analysis, preparing summary results, visuals, maps and submitting reports.

2.1. Establishment of Truck Telematics Data

The contractor shall provide or obtain real world commercial truck telematics data collected from trucking operations within the U.S. that are required to calculate information such as acceleration, deceleration, turning and skidding for safety hazard locations investigation.

Telematics data shall include trucking operations on the National Highway System. The FHWA does not expect to receive raw proprietary telematics data as project submittals, only post processed and aggerated data will be part of FHWA project deliverables.

Deliverables:

i. Presentations to describe potential input data for analysis.

ii. Truck telematics data or aggregated/postprocessed truck telematics data and data documentation.

iii. Other associated input data for analysis such as spatial roadway network and documentation.

2.2. Conduct Research to Develop Analysis Framework for Implementation The contractor shall conduct research to propose, develop, and deploy methods to identify safety hazards utilizing real world truck telematics data such as hard braking and sudden steering from the telematics data. Under this activity, the contractor shall develop a technical memo describing proposed analysis and data application approach for network screening to identify and evaluate crash patterns, diagnosing conditions contributing to the evasive maneuvers, evaluating effectiveness of potential safety countermeasures, and identifying locations that could be most likely to benefit from safety improvements.

Deliverables:

i. Presentations to describe input data, propose analysis methods and expected summary results to establish propose analysis framework for Task 2.2.

ii. A detail technical memo describing data, propose analysis methods and analysis framework for implementation, expected final results with templates for FHWA approval.

2.3. Implementation of Proposed Analysis Framework and Analysis Results

The contractor shall conduct analysis continuing from above tasks 2.1 and 2.2 to prepare final results including development of safety hazard segment heat maps and data on the National Highway System. Under this activity, the contractor shall perform analysis, prepare, and submit summary results, visuals, maps, processed data, presentation to share final results for a webinar, and reports as project submittals. The Contractor will work with FHWA to conduct one webinar with local planning agencies, MPOs, State DOTs, and industry stakeholders to share final results.

Deliverables:

i. Presentation to describe analysis, results and outline a technical memo to summaries Task 2.3. This deliverable may be published on the FHWA webpage or distribute for webinar.

ii. A technical memo describing methods, analysis, and findings from Task 2.3.

iii. Final results, post processed telematics data, summary results, visuals, and maps from

Task 2.3.

iv. Project summary reports and maps. This deliverable may be published on the FHWA webpage

Note: Deliverables that are identified for publication on the FHWA webpage will go through the below listed five separate sequential review processes. Once all the comments have been satisfactorily addressed, FHWA will accept deliverables to move to the subsequent reviews for further approval.

• Draft 1 for technical review.

• Draft 2 for HOFM and HOP editorial review.

• Draft 3 for legal review.

• Draft 4 for Public Affairs review.

• Draft 5 for 508 reviews.

SUBMISSION DETAILS

Interested vendors should submit a brief capabilities statement package (no more than 15 pages in length, single-sided, single-spaced, 12-point font minimum, Times New Roman) to the contracting office demonstrating capability to meet FHWA’s requirements. Vendor responses shall include the following information:

(1) Company Name, Company Address, Point of Contact, Title, Telephone Number, e-mail Address, and SAM UEI number.

(2) Federal Supply Schedule (FSS) Contract Number and SINs, if applicable

(3) Socioeconomic Business Status, e.g., 8(a), HUBZone, Service-Disabled Veteran-Owned

Small Business (SDVOSB), or the Women-Owned Small Business (WOSB) Program) or other socioeconomic concern using NAICS Code 541715 as the basis for your response.

(4) Prior/current experience performing efforts of similar scope and technical nature within the last three years, including contract number, federal customers, indication of whether as a prime or subcontractor, contract amount, Government point of contact with current telephone number and email, and a brief description of how the referenced requirement relates to the services described herein. Demonstrated experience shall include the following:

a. Experience in research, analysis, processing and obtaining large-scale real-world freight trucks telematics data such as such as acceleration, deceleration, turning and skidding information for accident hazard locations investigation on U.S. roadways.

Interested businesses shall submit responses electronically to the Contracting Specialist, Robert Miller in Microsoft Word or Adobe Portable Document Format (PDF) at Robert.B.Miller@dot.gov and cc: HCFA-23SRI@dot.gov no later than 1400 Eastern on April 19, 2024.

Proprietary information submitted in response to this Sources Sought Notice will be protected from unauthorized disclosure as required by the Federal Acquisition Regulation (FAR). All mailto:HCFA-23SRI@dot.gov proprietary markings should be clearly delineated. The respondent shall identify where data is restricted by proprietary or other rights and mark it accordingly.

All responses must be sufficient to permit agency analysis to determine business’ capability to meet requirements. Responses may include links or web addresses that demonstrate evidence of technical expertise.