Sources Sought Notice 36C26026Q0884 Transformer Testing.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

POINT OF CONTACT*

Contractin Specialist Robyn Akins robyn.akins@va.gov

PLACE OF PERFORMANCE

8495 Crater Lake Highway

White City OR

ADDITIONAL INFORMATION

DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement, and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Small Business Manufactures, other Small Businesses interested and capable of providing items requested, as well as any large business interested and capable. This REQUEST FOR INFORMATION/SOURCES SOUGHT NOTICE in support of the White City VA Rehabilitation Center, is for market research purposes and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. Results will be used to determine set-aside.

The intended contract is a firm-fixed price service purchase.

Potential contractors shall provide, at a minimum, the following:

1) Company name, address, point of contact, phone number, e-mail address, and SAM.gov UEI number.

2) Anticipated North American Industry Classification System (NAICS) code is 334416. The largest a firm can be and still qualify as a small business for Federal Government programs is no more than 500 employees. Please indicate whether you are a Small Business, SDVOSB, VOSB, Small Business Manufacturer, Other Small Business, or Large Business, and whether you are the manufacturer of the items listed below.

3) The Government is not obligated to, nor will it pay for or reimburse, and costs associated with responding to this sources sought notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Notice to Potential Offers who provide goods or services to the United States Federal Government must be registered in the System Award Management (SAM located on the web at www.sam.gov) It is desirable that any Offeror to have completed their business Online Representations and Certifications Application in the System for Award Management (SAM).

It is the intent of the VA to use the information gathered for market research purposes only. If a formal solicitation is released it will be posted via Contracting Opportunities website located at SAM.gov of GSA eBuy.

DESCRIPTION OF THE REQUIREMENT:

The Department of Veterans Affairs is looking to obtain information on vendors who can provide the products as outlined below. This is an Unrestricted/Open Market request for Information/Sources Sought Notice.

Delivery Address:

White City Rehabilitation Center and Clinics, 8495 Crater Lake Hwy, White City, OR 97503

Scope of Work – Transformer cleaning and testing

VA SORCC

8495 Crater Lake Highway White City, OR 97503

General information: The work described below applies to twenty-eight (28) liquid-cooled medium voltage transformers with various ages throughout the campus. Vendor will need to check in at B229 and review facility LOTO procedures prior to work. The facility presumes no power shut downs are needed. Vendor shall provide action plans, and ten (10) calendar day notice if that is not the case.

CLIN 001 – Clean exteriors. Inspect for signs of overheating with infra-red thermal detection equipment. Inspect exterior and interior for damage to housings, connection points, and insulation/insulators. Test cooling liquid(s) to ensure it meets manufacturer specifications. Top off complying liquid with like liquid to manufacturer’s specifications.

CLIN 002 – Replace cooling liquid in up to two transformers.

We anticipate that all work can be performed in less than 32 hours. Should the offeror determine that that is not the case, then prevailing wages apply.

C.1 RECOGNIZED HOLIDAYS:

The contractor is not responsible to provide services on the following days but must provide frequent enough service prior to and after these holidays:

New Year’s Day, Martin Luther Kings Day, President’s Day, Memorial Day, Fourth of July, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas.

C.2 PERSONNEL POLICY:

The Contractor shall be responsible for protecting the personnel furnishing services under this contract. To carry out this responsibility, the contractor shall provide the following for their personnel:

1. Worker’s compensation, Professional Liability Insurance, Income tax withholding, and Social Security payments.

2. The parties agree that such personnel shall not be considered VA employees for any purpose and shall be considered employees of the Contractor.

C.3 VA SORCC Business Hours:

Work must be accomplished during normal VA SORCC business hours, which are 8 am to 430 pm.

C.4 PERIOD OF PERFORMANCE

90 days from award

C.5 LAWS & ORDINANCES

The Contractor shall comply with all applicable laws, ordinances, and regulations (Federal, state, city or otherwise) covering his operations under the contract.

C.6 INVOICES

All payments shall be made in arrears upon receipt of a proper invoice. Invoices will provide the following minimum information:

· Contract Number

· Date of Service

· Itemized Charges

· Weight of all waste and recycle (if applicable)

· Authorizing Official

Attachments:

A – Transformer Locations B – Transformer Photos C – Transformer oil type/capacities

See attached document: Attachments A-C combined Transformer Testing.

Sources Sought Notice