Sources Sought Notice 36C26026Q0830 Boiler Safety Testing.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

POINT OF CONTACT*

Contract Specialist Robyn Akins robyn.akins@va.gov

PLACE OF PERFORMANCE

8495 Crater Lake Highway

White City OR

ADDITIONAL INFORMATION

DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement, and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Small Business Manufactures, other Small Businesses interested and capable of providing items requested, as well as any large business interested and capable. This REQUEST FOR INFORMATION/SOURCES SOUGHT NOTICE in support of the White City VA Rehabilitation Center, is for market research purposes and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. Results will be used to determine set-aside.

The intended contract is a firm-fixed price service purchase.

Potential contractors shall provide, at a minimum, the following:

1) Company name, address, point of contact, phone number, e-mail address, and SAM.gov UEI number.

2) Anticipated North American Industry Classification System (NAICS) code is 561210. The largest a firm can be and still qualify as a small business for Federal Government programs is no more than $47.0 million.. Please indicate whether you are a Small Business, SDVOSB, VOSB, Small Business Manufacturer, Other Small Business, or Large Business, and whether you are the manufacturer of the items listed below.

3) The Government is not obligated to, nor will it pay for or reimburse, and costs associated with responding to this sources sought notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Notice to Potential Offers who provide goods or services to the United States Federal Government must be registered in the System Award Management (SAM located on the web at www.sam.gov) It is desirable that any Offeror to have completed their business Online Representations and Certifications Application in the System for Award Management (SAM).

It is the intent of the VA to use the information gathered for market research purposes only. If a formal solicitation is released it will be posted via Contracting Opportunities website located at SAM.gov of GSA eBuy.

DESCRIPTION OF THE REQUIREMENT:

The Department of Veterans Affairs is looking to obtain information on vendors who can provide the products as outlined below. This is an Unrestricted/Open Market request for Information/Sources Sought Notice.

Delivery Address:

White City Rehabilitation Center and Clinics, 8495 Crater Lake Hwy, White City, OR 97503

STATEMENT OF WORK

VA SORCC Statement of Work Annual Boiler Safety Devices Testing

A. GENERAL

A.1 GOAL:

Contractor shall provide White City, Oregon, VA Southern Oregon Rehabilitation Center and Clinics (VA SORCC) with testing of Boiler Plant safety devices, and interlocks for three site High Pressure Steam Boilers, and the Associated Condensate and Make-up Water systems. These subject boilers are located in Building 232. Specifically, testing is required for the Steam safety valves (accumulation test at high fire), boiler related safety devices and interlocks, for the subject site High Pressure Steam Boilers. All testing must be in accordance with the Attached VHA Boiler and Associated Plant Safety Device Testing Manual 8th Edition, Dated February 2024.

Deaerator / Feed Water High- and Low-Level Tank Level Controls; Condensate Storage Tank.

A.2 LOCATION OF SERVICES:

VA SORCC

8495 Crater Lake Hwy White City, OR 97503

VA site BUILDING 232.

A.3 SCOPE – Specific Boilers with Items to be Tested at site location:

Superior Boiler Works manufactured Scotch Marine type boiler. Design conforms to Section One of the ASME Boiler and Pressure Vessel Code, 2017. Manufactured Serial number 19084, in 2019. The MAWP is 150 psi, the shop Hydrostatic test is 225 psi. and the maximum designed steaming capacity is 8625 lb/hr. VA operates boiler at 15 psi.

Superior Boiler Works manufactured Scotch Marine type boiler. Design conforms to Section One of the ASME Boiler and Pressure Vessel Code, 2017. Manufactured Serial number 19030, in 2019. The MAWP is 150 psi, the shop Hydrostatic test is 225 psi. and the maximum designed steaming capacity is 8625 lb/hr. VA operates boiler at 15 psi Superior Boiler Works manufactured Scotch Marine type boiler. Design conforms to Section One of the ASME Boiler and Pressure Vessel Code, 2017. Manufactured Serial number 19020, in 2019. The MAWP is 150 psi, the shop Hydrostatic test is 225 psi. and the maximum designed steaming capacity is 8625 lb/hr. VA operates boiler at 15 psi Industrial Steam Deaerator- Feedwater Tank MWAP 30 PSIG ASME U Stamp Manufactured Serial numbers 22573A1 and 22573A2 Built in 2001 Condensate Storage Tank Wheler Tank MFG. MWAP 25 PSIG ASME U Stamp Manufactured Serial number 19076 Built in 2019

B.1 FURNISHED PROPERTY OR SERVICES:

Contractor to furnish labor, personnel, materials, and equipment to perform inspections on subject boilers, gas and oil fired.

B.2 CONTRACTOR DELIVERABLES

Contractor shall provide a Test Report for all items, after testing is complete. As a minimum the service record documents must provide a) the name of the company, b) name and signature of Qualified Professional rendering the service, c) date when the services are rendered, and d) any follow-up required. The documentation must verify that all testing was conducted in accordance with the most recent edition of the VHA Boiler Plant Safety Device Testing Manual.

B.3 CONTRATOR SORCC SITE CHECK IN:

The Contractor employees shall check-in at SORCC Building 229 (FMS) and check out when complete. If after hours, contact VAPD in building 202. Contractor shall wear a VA identification badge at all times while on station. Badge will be obtained in building 229 when signing in and shall be returned upon completion of the services when signing out.

B.4 CONTRACTOR PERSONNEL:

The contract manager shall be responsible for management and coordination of the contract and shall be the point of contact with all government representatives. The contractor shall notify the contracting officer in writing prior to contract start date the names of the Contract Manager and an alternate contract manager. The Contract Manager shall be available for the Government to reach. During normal business hours, the contract manager shall respond within one business day from the time of notification. During non-business hours, the Contract Manager shall respond within one business day.

C SPECIAL CONTRACT REQUIREMENTS

C.1 QUALITY CONTROL:

The contractor is responsible for maintaining a quality operation to ensure that the services are performed in accordance with commonly accepted commercial practices.

C.2 QUALITY ASSURANCE:

1. Contractor will be here on the appointed times and days, unless necessary to come more often as requested by the VA SORCC.

2. The completed services shall be performed in an efficient and reliable manner. The VA SORCC has the right to reject work if the work is not performed in an efficient and reliable manner with the timelines and frequencies outlined above.

C.3 RECOGNIZED HOLIDAYS:

The contractor is not responsible to provide services on the following days but must provide frequent enough service prior to and after these holidays:

New Year’s Day, Martin Luther Kings Day, President’s Day, Memorial Day, Juneteenth, Fourth of July, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas.

C.4 PERSONNEL POLICY:

The Contractor shall be responsible for protecting the personnel furnishing services under this contract. To carry out this responsibility, the contractor shall provide the following for their personnel:

1. Worker’s compensation, Professional Liability Insurance, Income tax withholding, and Social Security payments.

2. The parties agree that such personnel shall not be considered VA employees for any purpose and shall be considered employees of the Contractor.

C.5 VA SORCC Business Hours:

Work must be accomplished during the following hours 5am to 5pm.

C.6 QUALIFICATIONS:

Testing and inspection must be executed and documented by a Qualified Boiler Operator Licensed Boiler Service Technician Employed by a licensed and bonded Boiler / Burner Service Company with at least 5 years’ experience. And experience testing at 5 separate VA Facilities over 3 The Testing and Inspection Contractor must have documented knowledge and experience, a minimum of five years specific experience with VA’s standards for boiler and boiler plant testing and inspection of associated safety devices. In addition, the testing and inspection contractor should have demonstrated experience in conducting equipment inspection and performing testing in compliance with the VA safety device testing manual at three or more VA facilities within the past three years.

In the bid please provide that specific information that demonstrates a contractor’s experience in conducting equipment inspection and performing testing in compliance with the VA safety device testing manual. Provide list and contact numbers for VA Facilities where testing took place

C.7 LAWS & ORDINANCES

The Contractor shall comply with all applicable laws, ordinances, and regulations (Federal, state, city or otherwise) covering his operations under the contract.

C.8 INVOICES

All payments shall be made in arrears upon receipt of a proper invoice. Invoices will provide the following minimum information:

· Contract Number

· Date of Service

· Itemized Charges

· Weight of all waste and recycle (if applicable)

· Authorizing Official

Sources Sought Notice