Sources Sought Notice 36C25726Q0579.docx

SUBJECT*

36C25726Q0579| NEW CTX Research Ballistic Vivarium Doors

GENERAL INFORMATION

SET-ASIDE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Central Texas Veterans Healthcare System 1901 Veteran Drive Temple, TX 76504

POINT OF CONTACT*

Contract Specialist Shannon Robinson shannon.robinson3@va.gov

PLACE OF PERFORMANCE

Central Texas Veterans Healthcare System

1901 Veteran Drive

Temple, TX

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Sources Sought Notice

Sources Sought Notice

DESCRIPTION

Sources Sought Notice

This is a source(s) sought notice for information purposes only and it is not a solicitation announcement or an obligation or commitment by the Government. This notice is intended strictly for market research.

The Department of Veterans Affairs - Network Contracting Office 17 is seeking information in response to this Sources Sought Notice for market research purposes only. Interested Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, Small Business Administration Section 8a, Women-Owned, and other socio-economically disadvantaged small businesses who believe they possess the experience and qualifications to successfully perform the scope of work described below are encouraged to respond in order for the government to make a set-aside determination and to determine if any domestic products are available in the market. Any business, regardless of business size, who believe they possess the experience and qualifications to successfully perform the scope of work described below can respond to this source sought notice.

Responses are being sought from qualified businesses capable of providing the required equipment and services outlined below. The anticipated North American Industry Classification System (NAICS) code for the work 321911 Wood Window and Door Manufacturing, with a small business size standard of 1000 Employees. See below for summary of the project scope.

Summary of Project Scope The Department of Veterans Affairs - Network Contracting Office 17 is seeking to procure Ballistic Vivarium Doors with an authorized vendor to supply and deliver the item(s). This equipment is intended for use by the Central Texas Veteran Healthcare System (CTXVHCS) Research Department located in Temple, Texas. Please refer to below questions and to the attached draft Statement of Work (SOW) for additional details.

Interested Parties Potential candidates having the capabilities necessary to provide the stated equipment and services at a fair and reasonable price are invited to respond to this Sources Sought Notice via email to Contract Specialist Shannon Robinson at shannon.robinson3@va.gov, no later than June 9, 2026, 12:00 PM CST. No telephone inquiries will be accepted.

All responses must include the following details:

1. Company Information

· Company name and address

· SAM UEI number

· Point of contact (name, phone number, and email address)

2. Business Classification

· Indicate your company’s size and business representation (e.g., Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), HUBZone, Woman-Owned Small Business (WOSB), Large Business, etc.)

3. SDVOSB/VOSB Compliance

· If your company is an SDVOSB or VOSB, can it comply with clause 852.219-76, VA Notice of Limitations on Subcontracting - Certificate of Compliance for Supplies and Products, in fulfilling the requirements of the draft SOW?

4. Small Business Status

· Is your company considered a small business under NAICS code 321911 (identified in this Sources Sought)?

5. Capability Statement

· Provide a capability statement addressing your company’s ability to meet the requirements outlined in the draft SOW.

· Include any other relevant information demonstrating your company’s ability to meet the requirements outlined in the draft SOW.

6. Equipment Manufacturer and Country of Origin

· Is your company the manufacturer of the equipment your company could provide to fulfill the requirement?

· If you are not the manufacturer, provide the manufacturer’s name of the equipment your company could provide to fulfill the requirement?

· If you are not the manufacturer, are you authorized directly by the Original Equipment Manufacturer to resell the equipment your company could provide to fulfill the requirement?

· What is the country of origin of the equipment your company could provide to fulfill the requirement?

7. Current Federal Contracts

· Does your company hold any current federal contracts (e.g., GSA, NAC, SAC, NASA SEWP, etc.)?

· If yes, provide:

· Contract type

· Contract number

· Expiration date

8. Contract Availability

· If your company holds a federal contract, are the services described in the draft SOW available through that contract?

In addition to the information above and demonstration to the government that the interested party can provide the required services that fulfill the required specifications in the SOW, please provide:

· Any questions/concerns in regard to the SOW.

Disclaimer and Important Notes: This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. This Sources Sought Notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. The Government will treat any information received as proprietary and will not share such information with other companies. Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement. There is no solicitation available at this time.

/END OF NOTICE/

Statement of Work (SOW)

Title of Project: Research Vivarium Ballistic Doors

Scope of Work: The Research Department located at the Central Texas Veterans Health Care System (CTVHCS), Research and Development Service, 1901 Veterans Memorial Dr., Temple, Texas 76504 is requesting a contract agreement for the installation of ballistic wooden doors in support of the Research vivarium system.

Background: The contractor shall provide a service to deliver and install a set of ballistic wooden doors at the Temple VA clinic, located at 1901 Veteran Memorial Drive, Temple, TX 76504, Bldg. 205 2nd floor, which is part of the Central Texas Veterans Healthcare System.

Requirements: The contractor shall provide/install all required services including, labor, travel, and parts for the installation of wooden ballistic doors in accordance with VA Physical Security and Resiliency Design Manual (5.15.2.2) Entrances to the Research Laboratory and Vivarium from other than Laboratory or Vivarium uses of a building must be controlled and monitored and must be UL 752 Level 3 ballistic resistant and 15-minute forced entry resistant. The Contractor shall remove and dispose of the existing doors, install new doors and test the doors for functionality to ensure its operational as required by the VA. Upon arrival for service, the contactor must check in with the COR/AO in the main office to be escorted to the work site before any work is done. After work has been completed for the day, contractor must check out and provide a brief to the COR/AO.

The Contractor shall:

a. Furnish and install four UL Level 3: 3/6 x 7/0 x 1-3/4" wood core doors with narrow view windows fabricated to fit into existing frames. Glazing for view lites to be TSS 003 low spall (laminated glass) with mirrored pane. Plastic laminate. Door hardware to include Select-11 continuous geared hinge, LSDA DC6816BC surface mounted closer and Schlage ND 80 series lever lockset with storeroom function.

b. Furnish and install one UL Level 3: 3/6 x 7/0 x 1-3/4" half vision wood core door fabricated to fit into existing frames. Glazing for half vison lite to be TSS 003 low spall (laminated glass) with mirrored pane. Plastic laminate. Door hardware includes Select-11 continuous geared hinge, LSDA DC6816BC surface mounted closer and Schlage ND 80 series lever lockset with storeroom function.

c. Gaskets, fasteners, field measure, approval drawings, project management, logistics and final installation and removal of doors must be included.

d. Remove debris and clean the area.

e. Existing doors to be disposed of onsite into existing VA dumpster.

Additional Requirements: the delivery and installation portion of the project will include all labor, material, and equipment.

Hours of Operation: Normal hours of operation for VA sites are 8:00AM to 4:00 PM Monday through Friday except for Federal Holidays.

Safety Requirements: While in performance of the resultant contract, the contractor shall maintain safety and health standards compliant with requirements of the Occupational Safety and Health Administration (OSHA).

Housekeeping: Accumulation of trash, paper, wood shavings, sawdust, boxes, and other packing materials will be cleaned up as often as necessary and at the end of each workday.

Period of Performance (POP):

30 days from notice to proceed.

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