Sources Sought Notice 36C25724Q1029.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* SCRUBS LINEN/LAUNDRY SERVICES

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 75137

SOLICITATION NUMBER* 36C25724Q1029

RESPONSE DATE/TIME/ZONE 10-02-2024 3pm CENTRAL TIME, CHICAGO, USA

ARCHIVE 10 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* S209

NAICS CODE* 812320

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

NCO 17 North Texas Healthcare System Regional Procurement Office West (RPO-W) 124 E. Hwy 67, Suite 100 Duncanville TX 75137

POINT OF CONTACT*

Ivan Torres ivan.torres1@va.gov

PLACE OF PERFORMANCE

ADDRESS 7485 Wurzbach Rd

San Antonio Texas

POSTAL CODE 78229

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS IS NOT A REQUEST FOR QUOTES; the Government is seeking information for market research purposes only.

1. The Department of Veterans Affairs, South Texas Veterans Healthcare System has a requirement for laundry/linen services. The contractor shall furnish all labor, equipment, supervision, management, supplies, bulk delivery carts, transportation, and facilities (except as identified elsewhere in this solicitation) necessary to perform contractor owned/contractor operated bulk laundry/linen services and tasks required under this contract for the Department of Veterans Affairs South Texas Veterans Healthcare System Fisher House I and II, 7485 Wurzbach Rd San Antonio TX 78229. All services are to be performed in accordance with standard industry practices and quality control measures.

Services shall include pick-up and delivery of items by contractor personnel. These services are in support of military family hospitality & patient care programs.

Services are required Monday through Friday. The STX Fisher House is required to provide 24-hour support operations essential to supporting the military families staying at Fisher House and contractor services turn-around shall be performed accordingly to support the STX Fisher House operations.

2. Scope: All workmanship shall be in accordance with practices established by the Association of Linen Management (ALM) www.almnet.org, Drycleaning & Laundry Institute (DLI) www.ifi.org (formally International Fabricare Institute), and accepted industry standards. It is intended that services shall include all processes necessary for the laundering of the articles even though every step involved is not specifically mentioned.

All work shall be performed under sanitary conditions as specified by The Joint Commission (TJC). Physical separation, through the presence of a barrier wall and the use of pass-through equipment is required to maintain positive air pressure in the clean section relative to a negative air pressure in the soiled section. In no case shall clean and soiled linen share the same physical space. * Plants in which the work is done shall be open to inspection of sanitary conditions by Government representatives. After processing, laundered articles shall be in serviceable and sanitary condition, meeting established quality and performance requirement standards as shown in Section 7.

*The Laundry Plant layout/design should incorporate a “design for asepsis” whereby clean linen does not come into contact with soiled linens nor share the same physical space, thus avoiding cross-contamination or reintroduction of bacteria once processed.

The Fisher House linen is to be washed in small batches separately. When the linen arrives at the plant it should be placed in an area with a system of exhausts in the roof to ensure negative air flow, to avoid cross-contamination with other laundry. The sheets would be separated from the towels and housekeeping linen would be all washed separately on the right cycle.

Commercial dryers are required to be programmed for different types of garments. This would allow to retain a certain percentage of moisture to avoid over drying and damaging the Fisher House linen.

All flatwork (flat sheets, pillowcases, coverlets, duvet covers, tablecloths, etc.) would need pressed in a commercial grade ironer and folded in a synchronized Folder and transferred to a Stacker. From there the linen would be stored properly or thermally shrink-wrapped. Some non-standard items as: duvet covers (double fabric, heavy), need to be hand-folded. The folder might not be able to run the non-standard items through and would create a wrinkled creased garment. Fisher House duvet covers and shams washing cycle should contain some starch to achieve a clean and “crisp” look. Throughout this process the laundry will be constantly checked for stains, odors and overall appearance.

The Laundry will be clean and wrapped linen weighted (always dry, never wet) and labeled STX Fisher House.

3. Estimated Quantities: Historical data is provided in Section 6. However, it is impossible to determine the exact quantities during the contract term. Each offeror whose offer is accepted wholly or in part will be required to provide all services during the contract term. The contractor will be required to provide services to accommodate both Fisher Houses.

4. Contract Award: The Government contemplates award of a Firm Fixed-Price contract resulting from this solicitation. Contract period will be 1 base year plus 4 option periods in accordance with the terms and conditions defined herein. Contractors may only bid on the STX Fisher House location located at 7485 Wurzbach Rd San Antonio TX 78229.

5. Contractor Experience.

The Contractor shall have experience in providing Medical Center laundry/linen services.

The firm must have gained this experience as a result of being primarily engaged in the business of providing laundry/linen services in Medical Center environments (e.g.

inpatient and outpatient medical treatment facilities) for a minimum of three consecutive years prior to submitting proposal.

6. Place of Performance

Clean linen delivery and soiled linen pickup shall be between 7:00 AM and 10:00 AM, M-F as established by the COR at the following location:

STX Fisher House I & II 7485 Wurzbach Rd San Antonio TX 78229

7. Supervision By Contractor:

The Contractor shall assign an on-site manager at their laundry processing plant who shall be physically present during prescribed work hours. The on-site manager is solely responsible to supervise the provision of these laundry/linen services to VA and serves as the primary point of contact with the Government. The Contractor shall designate a qualified alternate to substitute for the on-site manager in his absence or during periods of work performed after normal work hours.

The North American Industry Classification System (NAICS) is 812320 Drycleaning and Laundry Services (except Coin-Operated) Services Service Code (PSC) is S209 Housekeeping-Laundry/Drycleaning.

Responses to this notice shall include company/individual name, size status for the above reference NAICS code, a service capability statement, SAM Entity Unique Identifier (EUI), DUNS Number, address, point of contact, and examples of similar facilities to which similar services have been provided to. Contractors should provide information on whether they are certified SDVOSB, VOSB, Hub zone, 8(a), women-owned concern. If standard company brochures are supplied as a response to this Source Sought, ensure that additional information tailored to this notice is included.

A solicitation is not currently available. If a solicitation is issued, it will be announced on the Contract Opportunities website https://sam.gov at a later date, and all interested parties must respond to that solicitation announcement separately from the response to this announcement.

Contractors must be registered in the System for Award Management (SAM); see the website https://www.sam.gov for registration information.

Do you plan on responding to a solicitation for this requirement with a Joint Venture utilizing multiple owned companies as majority or non-majority owners?

If you are in GSA, please provide the schedule and contract number.

Responses to this notice must be submitted via email to ivan.torres1@va.gov no later than October 2, 2024, at 3:00 pm CT. No telephone inquiries will be accepted.

DISCLAIMER

This RFI is issued only for information and planning purposes and does not constitute a solicitation. All information received in response to this Sourced Sought Notice marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

Responders are solely responsible for all expenses associated with responding to this Sources Sought Notice.

End of Document