Sources Sought Notice_ 36C25626Q0555 Shreveport LA.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* NKV-330 Series Ventilator System

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056-5643

SOLICITATION NUMBER* 36C25626Q0555

RESPONSE DATE/TIME/ZONE 04-01-2026 1400 CENTRAL TIME, CHICAGO,

USA

ARCHIVE 8 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6515

NAICS CODE* 334510

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston TX 77056-5643

POINT OF CONTACT*

Contracting Officer Jeneice Matthews jeneice.matthews@va.gov

PLACE OF PERFORMANCE

ADDRESS Overton Brooks VA Medical Center

510 E. Stoner Ave Shreveport LA

POSTAL CODE 71101

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov URL DESCRIPTION Department of Veterans Affairs AGENCY CONTACT’S EMAIL ADDRESS jeneice.matthews@va.gov EMAIL DESCRIPTION Sources Sought Notice - 36C25626Q0555

DESCRIPTION

DISCLAIMER: THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A

REQUEST FOR QUOTE, PROPOSAL, OR BID

The purpose of this sources sought notice is to identify potential sources which will aid in defining the procurement strategy for example set-aside, sole source, unrestricted of a solicitation the VA intends on issuing in the near future. Please review the attached document for more details on this requirement. See attached 36C25626Q0555 and Scope of Work

Description: The Department of Veterans Affairs (VA), Overton Brooks VA Medical Center (VAMC) in Shreveport, LA is seeking information from potential vendors on their ability to provide NKV-330 Series Ventilator System or Equal for Overton Brooks VAMC. The Contractor shall furnish, deliver, install, and commission ventilator systems meeting the salient characteristics, provide initial clinical user training, and deliver technical documentation, warranty, and service support.

The anticipated Small Business Administration (SBA) size standard for the North American Industry Classification System (NAICS) code is 334510, Electromedical and Electrotherapeutic Apparatus Manufacturing with a Small Business size standard of 1,250 employees.

Information Requested from Industry:

1) In response to the Sources Sought, interested Contractors shall submit the following information and any Capabilities/Qualifications Statement to include but not limited to an overview of proposed solution(s) and a description of the product your company possesses in accordance with the attached Statement of Work draft / Salient Characteristics List.

2) Responses to attached market research table questionnaire shall be submitted. If this information is not provided, then it will be assumed the entire requirement cannot be met.

Responses are due by 2:00 P.M. (Central Time), on April 1, 2026; size is limited to 8.5 x 11 inches, 12-point font, with 1-inch margins in Microsoft Word format or Portable Document Format (PDF) via email to jeneice.matthews@va.gov the subject line shall read: Sources Sought 36C25626Q0555 NKV-330 Series Ventilator System or Equal Overton Brooks VAMC. NO SOLICITATION EXISTS AT THIS TIME. All interested parties shall submit clear and convincing documentation demonstrating their capability to satisfy the requirement. Information provided will be used solely by Overton Brooks VAMC as “Market Research” and will not be released outside of the Overton Brooks VAMC Purchasing and Contracting Team.

THIS IS A SOURCES SOUGHT NOTICE ONLY. Small Business Concerns are encouraged to provide responses to the description/service in order to assist the Overton Brooks VAMC in determining potential levels of competition and general market pricing available in the industry. Therefore, vendors are requested to submit estimated market research pricing along with their responses to the above. The estimated pricing will be considered when determining the procurement strategy for the forthcoming solicitation. THIS SOURCES SOUGHT IS NOT A SOLICITATION OR REQUEST FOR COMPETITIVE QUOTES. The VA will NOT be responsible for any costs incurred by interested parties in responding to this sources sought notice. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award.

36C25626Q0555 NKV-330 Series Ventilator System 1

In response to this announcement, please provide the information requested below in this market research table questionnaire. If this information is not provided, then it will be assumed the entire requirement cannot be met:

NAICS Code:

Company Name:

Address:

UEI (Unique Entity ID) Number:

Contact Name:

Phone No.:

Email:

Business Size Information - Select all that applies:

� Small Business � Emerging Small Business � Small Disadvantaged Business � Certified under Section 8(a) of the Small Business Act � HUBZone � Woman Owned � Certified Service-Disabled Veteran Owned Small � Veteran Owned Small Business � Large Business

FSS/GSA Contract Holder: Yes No

FSS/GSA Contract Number:

Effective Date/ Expiration Date:

Proposed solution is listed and available on the above FSS/GSA Contract:

Yes No

Available pricing structure of proposed solution (select all that are applicable below, or remove to fit your requirement):

Pricing Model

Please Indicate Availability Below: (Yes / No / NA)

All on FSS Open Market only

Mix of FSS & Open Market

Firm-Fixed Price

Federal Acquisition Regulation (FAR) Market Rearch Questions:

36C25626Q0555 NKV-330 Series Ventilator System 2

Buy American Act RFO 52.225-1 and RFO 52.225-2 Buy American Certificate – What percentage of the proposed product (including leases and rentals) is a:

1. Domestic end product? _____________ (%)

2. Foreign end product? _______________ (%) Country of Origin:

Questions for Small Businesses ONLY:

Limitations on Subcontracting RFO 52.219-14

1. What percentage of the work would be subcontracted to another company? ________

2. What is the business size of the subcontractor?______

Per RFO 52.219-14 the following conditions must be met:

Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract;

Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract;

3. If subcontracting, what added value do you offer (RFO 52.215-23):

4. Nonmanufacturer Rule (RFO 52.219-33):

a. Does your company manufacturer these proposed items? [ ] yes [ ] no

b. Does your company exceed 500 employees? [ ] yes [ ] no If yes, list # of employees: _________

c. Does your company primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied? [ ] yes [ ] no

d. Does your company take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice? [ ] yes [ ] no

e. Does your company supply the end item of a small business manufacturer, processor or producer made in the United States, or obtains a waiver of such requirement pursuant to paragraph (b)(5) CFR

121.406. [ ] yes [ ] no If yes, what is the manufacturer’s name? ________________

Response Instructions:

1) Do not provide more than 8 pages, including cover letter page.

2) Submit your response via email to jeneice.matthews@va.gov

3) Submit your response NLT 14:00 (CST) on Wednesday, April 1, 2026;

4) Mark your response as “Proprietary Information” if the information is considered business sensitive.

5) VA has identified the appropriate North American Industry Classification System (NAICS) Code as 334510 –

Electromedical and Electrotherapeutic Apparatus Manufacturing with a Small Business size of 1,250 employees or fewer. Please identify and explain any NAICS codes your company believes would better represent the predominant work included in the attached Statement of Work draft / Salient Characteristics List.

Statement of Work for the Overton Brooks VAMC Ventilation Equipment

1.Introduction of Required Specifications:

Purpose: The purpose of this Statement of Work (SOW) is to outline the tasks and responsibilities of the awarded contractor in relation to provisions, installation, integration and implementation to purchase of new non-invasive ventilation system at the Overton Brooks VAMC, Shreveport, LA. The Contractor must provide all necessary tools, equipment/hardware, software, licenses, installation, maintenance, warranty and training in accordance with this SOW.

2. Objective:

This procurement will replace the existing ventilation equipment currently in place to at the facility. This replacement will improve patient care and safety as well as provide a consistent and reliable end user experience at point of care.

Equipment: All equipment must be new, state of the art, and not recertified nor refurbished. All equipment must be compliant with current DoD requirements for allowable operating system platforms.

Industry Standards: Unless otherwise stated, all equipment must be held to current industry standards for such equipment as present within the current market for ventilation system equipment, supplies, and related services.

Definitions: Ventilator: A ventilator is a machine that provides mechanical ventilation by moving breathable air into and out of the lungs, to deliver breath to a patient who is physically unable to breathe, or breathing insufficiently.

Clinical acceptance: Initial Clinical use means the delivered equipment as determined by the Government performs the basic intended clinical function of the system in a safe manner for the purpose for which it was designed, with most or all system functionality, allowing the equipment to be used clinically. This begins the initial Contractor warranty period.

3. Equipment Minimum Requirements:

Ventilator:

•Must have integrated dual hepa filtration.

• Must be primary non-invasive ventilator •Must have integrated ETCO2 and SpO2 monitoring •Must have high flow oxygen therapy software as a standard option.

•Must have full disclosure with 72 hours of continuous waveforms stored.

•Not be under an FDA recall.

Qty Serial/Item Description /Model

8 NKV330-STD-T--ZA STANDARD NKV330, TROLLEY,

ACCESSORIES

4. Installation Considerations:

There is no installation included in this SOW.

DRAFT

Delivery of equipment will be NLT 120 days ARO after ATO-C certification.

Overton Brooks VA Medical Center 510 E. Stoner Ave Shreveport, Louisiana 71101

Installation of equipment and/or clinical training will be NLT five weeks after delivery of equipment after equipment obtains an ATO-C certification.

Support Features:

Clinical Training: This is a standalone system which requires minimal clinical training that should be accomplished in a day.

Telephone Support: Must include 24x7x365 Unlimited Telephone Support, 24x7 Go-Live Clinical Support by Telephone per Department, 24x7 Ongoing Clinical Support by Telephone per Department for the life of the system. This support must be at no additional cost to the Government.

There is no maintenance and/or service-related costs included in this SOW for equipment and/or ATO-C maintenance. That will need to be purchased on a separate contract.

5. Warranty:

Equipment Warranty: The equipment contained in this contract must come with a two year warranty.

Third Party Product Warranty: Third party products come with a standard 1-year warranty that starts at the time of installation. After this time period the hospital is responsible for maintenance of these items with the OEM.

Supply and Accessory Warranty/Restocking Fee: Customer can return equipment within 30 days of purchase with 0% restocking fee if returned in unopened, original packaging. Equipment returned within 30 days to six-months in unopened, original packaging is subject to a 20% restocking fee. Equipment returned after six months will not be accepted.

6. Exclusions:

Asbestos testing or abatement is not the responsibility of the Contractor.

The contractor will not work in a bio-hazardous, radioactive, toxic, or other high-risk environment.

The Contractor will not provide structural, mechanical, conduit installation or electrical drawings.

The facility is responsible for hanging any devises on the wall/ceiling that require drilling behind sheetrock.

The facility is responsible to repair-patch and/or paint any walls or ceilings effected by installation or deinstallation of equipment.

The facility is responsible for any new network or cabling required for the installation of the system.

The facility is responsible for deinstallation/removal of existing Government-owned equipment from the hospital.

End Statement of Work

DRAFT