Sources Sought Notice_36C25526Q0539.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Alertus Integration & Outdoor Speakers - KC VAMC

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 66048

SOLICITATION NUMBER* 36C25526Q0539

RESPONSE DATE/TIME/ZONE 08-07-2026 11:00 AM CENTRAL TIME,

CHICAGO, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 5831

NAICS CODE* 334290

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Contracting Officer Tywanna Sparks tywanna.sparks@va.gov 913-758-9928

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs Kansas City VA Medical Center 4801 East Linwood Boulevard

Kansas City MO

POSTAL CODE 64128-2226

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a SOURCES SOUGHT announcement only. It is neither a solicitation announcement nor a request for proposal or quote and does not obligate the Government to award a contract.

Responses to this Sources Sought must be in writing. The purpose of this Sources Sought Announcement is for market research, to make appropriate acquisition decisions, and to gain knowledge of potential qualified businesses capable of providing the following:

Alertus Integration & Outdoor Speakers, Kansas City VAMC ***See Statement of Requirement for details***

If this is within your capacity, please respond with the information below:

• Company Name

• Address

• Point of Contact

• Phone, Fax, and Email

• UEI number

• GSA Contract (as applicable)

• Capability Statement that clearly and convincingly identifies your ability to fulfill this requirement.

• Brochures of products being offered, to include specifications.

• Authorized distributor letter from OEM

Interested firms are reminded that in accordance with FAR 4.203, prospective contractors shall complete electronic annual representations and certifications to be considered for award. In addition, FAR 4.203 states that prospective contractors shall be registered in the System for Award Management (www.SAM.gov) database. All Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB) shall be verified in SBA at Small Business Search.

Point of Contact for this Sources Sought is:

tywanna.sparks@va.gov Department of Veterans Affairs Network Contracting Office -15 3450 S. 4th Street Trafficway Leavenworth, KS. 66048 http://www.sam.gov/ mailto:tywanna.sparks@va.gov

STATEMENT OF WORK

Project Title: Integration of Alertus - BlackBerry Athoc, Cisco VoIP, Vocera, and High-Power Array Outdoor Alerting Speakers

Project Overview: This project aims to integrate the Alertus - BlackBerry Athoc mass notification system with Cisco VoIP, Vocera, and high-power array outdoor alerting speakers to enhance the communication and alerting capabilities within the organization. This integration will ensure streamlined, efficient, and multi-channel emergency notifications, minimizing response times and maximizing situational awareness.

1. Scope of Work:

1.1 Integration with Cisco VoIP:

• Objective: Enable Alertus - BlackBerry Athoc notifications to be transmitted via Cisco VoIP systems.

• Activities:

o Assess current Cisco VoIP infrastructure and identify integration points.

o Develop and configure necessary software/hardware interfaces.

o Conduct pilot testing to ensure seamless notification transmission.

o Train staff on the integrated system and create documentation.

o Monitor the system for any issues during the initial rollout and resolve them promptly.

1.2 Integration with Vocera:

• Objective: Enable Alertus - BlackBerry Athoc notifications to be broadcasted through Vocera communication devices.

• Activities:

o Evaluate existing Vocera solutions and architecture.

o Develop interfacing protocols to connect Alertus - BlackBerry Athoc with the Vocera system.

o Implement and configure the communication interface.

o Perform testing to validate the integration.

o Train end-users and technical staff, providing detailed user manuals.

o Provide post-implementation support for issue resolution and system optimization.

1.3 Integration with High-Power Array Outdoor Alerting Speakers:

• Objective: Extend the reach of Alertus - BlackBerry Athoc notifications to outdoor areas using high-power array speakers.

• Activities:

o Conduct a site survey to identify strategic locations for installing outdoor alerting speakers.

o Procure and install high-power array speakers.

o Develop and configure communication channels between Alertus - BlackBerry Athoc and the outdoor speakers.

o Perform iterative testing to ensure effective sound coverage and clarity.

o Train personnel on the operation and maintenance of the outdoor alerting system.

o Establish maintenance schedules and support protocols for ongoing operation.

2. Deliverables:

• Detailed documentation of the assessment and integration processes for Cisco VoIP, Vocera, and high-power array outdoor speakers.

• Fully configured and operational systems capable of transmitting Alertus - BlackBerry Athoc notifications.

• Training materials and sessions for end-users and technical personnel.

• A comprehensive set of user manuals and maintenance guides.

• Post-implementation support and maintenance plans.

3. Project Timeline:

Task Duration Start Date End Date

Initial assessment and planning 2 weeks TBD TBD

Cisco VoIP integration 4 weeks TBD TBD

Vocera integration 4 weeks TBD TBD

Outdoor speakers installation and setup 6 weeks TBD TBD

Testing and validation 2 weeks TBD TBD

Training and documentation 2 weeks TBD TBD

Post-implementation support ongoing TBD TBD

4. Assumptions and Constraints:

• Access to current infrastructure details and documentation for Cisco VoIP, Vocera, and existing speaker systems.

• Full cooperation and availability of internal staff for meetings, assessments, and training.

• Timely procurement of necessary hardware/software for integration.

• External dependencies (e.g., vendor support) will be managed to avoid project delays.

5. Acceptance Criteria:

• Successful transmission of Alertus through - BlackBerry Athoc, Cisco VoIP, and Vocera devices.

• Effective audio broadcast via high-power array outdoor alerting speakers with clear and audible messages.

• All deliverables submitted on time and meeting the agreed-upon standards.

• End-user and technical staff trained and confident in using the integrated system.

• Post-implementation support in place and operational issues addressed promptly.

6. Project Management and Reporting:

• Regular status meetings with stakeholders to review progress, address issues, and coordinate efforts.

• Periodic progress reports detailing completed activities, upcoming tasks, and any risks/issues encountered.

• Final project report summarizing the work completed, results achieved, and lessons learned.