Sources Sought Notice 36C25526Q0386.pdf

THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this RFI In Accordance With (IAW) FAR Part 15.201(e).

SOURCES SOUGHT DESCRIPTION

This is NOT a solicitation announcement. This is a RFI/sources sought only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 562998 All Other Miscellaneous Waste Management Services

Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement.

The following VAAR policies and clauses will be applicable to this requirement if an SDVOSB/VOSB entity is interested and qualified in this requirement:

limitations on subcontracting requirements set forth in 15 U.S.C. § 657s and in VAAR 852.219-10 and 852.219-11);

852.219-77, VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction

The Department of Veterans Affairs (VA), VISN 15 Network Contracting Office, is seeking sources that can provide the following:

The Marion VA Medical Center at Marion, IL has a need for building lift station service and grease trap cleaning service. This is to minimize down time with system failures as well as meeting local regulatory compliance.

Equipment to be serviced:

Marion Qty

Lift Station Lift Station #1 (Southwest – Primary Care) ~ 4’ dia, 14’ Deep

Grease Trap Grease Trap Tank – Kitchen

4’ x 6’ x 8’

~1,000 gal

Training Requirements

Contractor employee(s) must have the following training prior to commencing work on-site.

OSHA CFR 1910.22(d)(1) - Walking and Working Surfaces Standard for General Industry.

OSHA 29 CFR 1910.28(b)(3)(i)(ii) - Holes and Guard Rail Systems.

OSHA 29 CFR 1910.29(e)(1(2) - Covers.

The COR may request the contractor to provide the above training certificates for new employee that is seen on-site during the period of performance.

Contractor Requirements Lift Station Maintenance

The services performed on the lift station shall either be general or confined space entry. General services does not require the contractor to physically enter the wet well, however the contractor shall be responsible for pumping out all liquid, oil, fuel, solids, grease, sand and miscellaneous debris from within the wet well, in addition to the removal of waste build up on the wet well walls. All collected waste products shall be handled in accordance with local, state and federal health requirements and disposed of at an approved off-site collection facility.

A confined space entry shall require the contractor to enter the wet well and plug the incoming sewer line(s), while the lift station is being serviced. This procedure may be omitted if the Contractor is able to provide the same results as plugging the wet well, as well as, ensuring the safety and well- being of entrant personnel. In addition, a confined space entry shall require the contractor to remove any debris accumulated on float wires, motor lead wires, and all associated equipment.

If the contractor plugs the inlet of the lift station, the task must be completed in a sufficient amount of time, so sewage DOES NOT escape at any location in the collection system serviced by the lift station. If an environmental hazard is created, it shall be the responsibility of the contractor for cleanup and all associated fines from State or Federal agencies.

The contractor shall pressure wash the lift station with water or clean manually to remove any build up grease, grit, debris and pump out to remove remaining residuals. The inlet pipe shall be cleared to ensure un-restricted flow. The contractor shall be required to remove sand and/or sludge from the bottom of the lift station pit. Any residual water may be left in the pit. The contractor is permitted to de- water excess uncontaminated fluids into the sanitary sewage system under the supervision of the COR or an authorized government representative designated by the COR.

The contractor shall inspect and make a written report on any abnormal conditions found and provide a Service Completion Report to the COR at the completion of each service visit.

Contractor Requirements Grease Traps Maintenance

The contractor shall at a minimum skim all grease from water surface of trap, remove waste built up on trap walls and all associated equipment within the first foot of the water line in the pit and remove buildup of grease at the water line. Remaining residuals shall be pumped out. All inlet/outlet pipes shall be free of obstructions to ensure unrestricted flow. All collected waste products shall be handled in accordance with local, state and federal health requirements and disposed of at an approved off- site collection facility.

Notify the COR immediately of any deficiencies found with the grease trap vault/tank when contractor services are performed.

Clean up any spills created during pumping out of the grease trap vault.

The schedule for each type of equipment is listed below.

Lift Station and Inspection Semi-annually

Grease Trap and Inspection

Monthly

Emergency Service Calls

Emergency service calls to the contractor may include but are not limited to excessive solids or excretion build-up of lift stations.

The contractor shall respond to the COR within two (2) hours after receipt of an emergency service call and be on-site within four (4) hours.

Contractor shall not replace any parts or perform any service that will result in additional charges without prior approval from the COR.

Reports

Manifests and Disposal Report: After each service, Contractor shall submit to the COR, the manifests and disposal documentation with the amounts of waste disposed.

Service Completion Report: Contractor shall provide a Service Completion Report of abnormal conditions at the completion of each service visit if abnormal conditions are present.

It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the brand name.

If you are interested and are capable of providing the sought-out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

Please indicate the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?

Is your company considered small under the NAICS code identified under this RFI?

Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

If you’re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered;

assembled; modified?

Does your company have an FSS contract with GSA, VA NAC, NASA SEWP, or any other federal contract, that can be utilized to procure the requirement listed above? If so, please provide the contract number.

Please submit your capabilities that show clear, compelling, and convincing evidence that you can meet the requirement described in the attached SOW.

Please provide your SAM UEI number.

Responses to this notice shall be submitted via email to Steve Parrott at Stephen.Parrott@va.gov. Telephone responses shall not be accepted. Responses must be received no later than Friday, May 16, 2026 at 1000 CST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.