Sources Sought Notice - 36C24624Q1127.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Radiation Survey Meters

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 23667

SOLICITATION NUMBER* 36C24624Q1127

RESPONSE DATE/TIME/ZONE 07-26-2024 11am EASTERN TIME, NEW YORK, USA

ARCHIVE 99 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6515

NAICS CODE* 334519

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

POINT OF CONTACT*

Contracting Officer Dan Dove daniel.dove@va.gov

PLACE OF PERFORMANCE

ADDRESS Fredericksburg HCC 10432 Patriot Highway Fredericksburg VA

POSTAL CODE 22408

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/richmond-health-care/ URL DESCRIPTION Central Virginia VA Health Care System AGENCY CONTACT’S EMAIL ADDRESS daniel.dove@va.gov EMAIL DESCRIPTION Contracting Officer mailto:daniel.dove@va.gov https://www.va.gov/richmond-health-care/ mailto:daniel.dove@va.gov

THIS IS A SOURCES SOUGHT NOTICE ONLY. This notice does NOT constitute a request for proposal, request for quote, or invitation for bid. No formal solicitation document exists at this time. We are seeking information for market research purposes only. The Government will not pay for any information solicited.

The VHA Network Contracting Office 6 (NCO 6) is conducting a market survey to find qualified and authorized vendors to supply Radiation Meter Survey Systems for the new Fredericksburg Health Care Clinic (HCC).

The proposed NAICS 334519 is applicable to this acquisition; with a size standard of 600 Employees.

Salient Characteristics:

The Fredericksburg HCC will consider any items that meet the following Salient Characteristics.

Interested vendors proposing similar items are required to submit an itemized description of their products to demonstrate they meet or exceed these requirements:

ITEM 1: Meter, Survey

Total Quantity: 6 each

Basis of Design: Ludlum Model 14C Survey Meter, Item# 48-1611

Salient Characteristics:

• General Purpose handheld analog ratemeter with multiple separate radiation detectors.

• System must allow user to select between the internally mounted GM detector or an external GM or Scintillator detector.

• Dimensions: 6 ½” x 3 ½” x 8 ½”

• Weight: 3 ½ lbs

• Voltage: 900V

• Power: (2) D Cell Batteries

• Application: Alpha, Beta, and Gamma surveying

• Internal Detector Energy compensated GM (used with ×1000 scale only)

• Range: 0 to 20 mSv/hr (0 to 2000 mR/hr)

• Sensitivity: 200 cpm per mR/hr

• Must be compatible with any GM or Scintillation type operating on 900 VDC

• Detector Channels: External Detector: ×0.1 through ×100 range settings

• Internal GM Detector: ×1000 setting

• Energy Response Within 15% of true value between 60 keV to 3 MeV (internal detector only)

• Linearity Reading within 10% of true value with detector connected

• Meter Dial: 0 - 2 mR/hr, 0 - 5 kcpm, BAT TEST

• Meter: 6.4 cm (2.5 in.) arc, 1 mA analog type

• Controls Rotary Selector Switch: Switches between: Off; Ranges: ×0.1, ×1, ×10, ×100, ×1000

• Reset Push Button: Zeroes meter

• Battery Push Button: Checks battery status

• Audio Switch: Audio on/off, built-in unimorph speaker, greater than 60 dB at 0.6 m (2 ft)

• High Voltage 900 Vdc

• Threshold -40 mV to 10 mV

Submission Instructions:

The CO will consider responses received for this Sources Sought Notice, along with any other market research that is conducted, when determining the appropriate acquisition strategy.

Pursuant to 38 U.S.C. 8127(d), CO’s must set aside all acquisitions for SDVOSBs or VOSBs whenever there is a reasonable expectation of receiving two or more offers/quotes from eligible, capable and verified firms, and that an award can be made at a fair and reasonable price that offers best value to the Government. However, if responses from qualified firms prove inadequate, an alternate set-aside or full and open competition may be considered.

In order to be considered eligible for an SDVOSB or VOSB Set-Aside, interested firms must confirm in their response to this Sources Sought Notice that they will be able to comply with all the following criteria:

• VA Acquisition Regulation (VAAR) 819.7003 - Eligibility

• VAAR Clause 852.219-73 – SDVOSB Set-Aside or 852.219-74 – VOSB Set-Aside

• VAAR Clause 852.219-76 – VA Notice of Limitations on Subcontracting – Certificate of

Compliance for Supplies and Products.

Interested Vendors shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for their proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

ITEM 2: Meter, Survey, Ion Chamber

Total Quantity: 4 each

Basis of Design: Ludlum Model 9DP Pressurized Ion Chamber, Item# 48-3742

Salient Characteristics:

• Digital Hand-held pressurized ion chamber that provides highly sensitive exposure measurements of gamma and x-ray radiation at energies above 25 keV and beta radiation at energies above 1 MeV.

• Range: Background to 50 mSv/h (5 R/hr)

• Shows Exposure Rate & Either Integrated Exposure or Peak Exposure Rate

• Sunlight Readable Color Display

• Auto-Zeroing & -Ranging

• Rechargeable Batteries

• Audio & Visual Alarms

• Dimensions: 8 ½” x 4 ½” x 9 ½”

• Weight: 3 ½ lbs

• Power: (8) Rechargeable AA NiMH Batteries

• Radiation Detected Gamma & X-rays above 25 keV

• Beta above 1 MeV

• Energy Response ± 25% from 60 keV to 1.25 MeV (see Graph)

• Display Ranges

- Sv/h units *: 0 - 5 μSv/h, 0 - 50 μSv/h, 0 - 500 μSv/h, 0 - 5 mSv/h, 0 - 50 mSv/h

- R/hr units: 0 - 500 μR/hr, 0 - 5 mR/hr, 0 - 50 mR/hr, 0 - 500 mR/hr, 0 - 5 R/hr

- Gy/h units: 0 - 5 μGy/h, 0 - 50 μGy/h, 0 - 500 μGy/h, 0 - 5 mGy/h, 0 - 50 mGy/h

- rem/h units: 0 - 500 μrem/hr, 0 - 5 mrem/hr, 0 - 50 mrem/hr, 0 - 500 mrem/hr, 0 - 5 rem/hr

The capability statements received from this market research are for planning purposes only and will assist the Government in determining an appropriate acquisition strategy. This is strictly market research, and the Government will not assume any costs incurred by interested vendors in the preparation of responses. All interested parties should respond, in writing via email to danieli.dove@va.gov. No telephone inquiries will be accepted. Your response is required by 11:00 AM ET on Friday, July 26, 2024. In your response, please include the following:

• Company name

• Address

• Point of contact with email and phone number

• SAM Unique Entry ID number and evidence of current SAM registration (see https://www.sam.gov for more information)

• Company Socio-Economic Status (Example: Large, Small, SDVOSB, VOSB, WOSB etc.)

• Federal Supply Schedule (FSS) or GSA Contract number, if applicable

• Proposed NAICS code (if different from above)

• Capabilities statement, to include the Salient Characteristics of your proposed item(s) and how they compare to those listed above

• Anticipated delivery terms if awarded a contract

• Any additional information that helps describe your interest and capabilities

• Proof of status as the OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system

• A brief statement on how you will comply with the Nonmanufacturer Rule and/or Limitations on

Subcontracting, if applicable mailto:danieli.dove@va.gov https://www.sam.gov/