Sources Sought Notice 36C24125Q0136.docx

This is a Sources Sought notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice. Respondents will not be notified of the results of the evaluation.

If a solicitation is issued it shall be announced later, and all interest parties must response to that solicitation announcement separately. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 333924, (Industrial Truck, Tractor, Trailer and Stacker Machinery Manufacturing). The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1) is seeking to identify any vendor capable of providing a new Forklift as specified at the Togus, ME VAMC per the Statement of Work (SOW) attached.

This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are encouraged to submit information relative to their capabilities to fulfill this requirement, in the form of a statement that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer’s review of the market base, for acquisition planning, size determination, and procurement strategy.

Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by December 16th, 2024 at 3:00 PM EST. All responses under this Sources Sought Notice must be emailed to justin.duff@va.gov with RFQ #36C24125Q0136 in the subject line. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Interested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format.

Attachment 1 Sources Sought Worksheet

QUALIFICATION INFORMATION:

Company / Institute Name: _______________________________________________________ Address: ______________________________________________________________________ Phone Number: ________________________________________________________________ Point of Contact: _______________________________________________________________ E-mail Address: ________________________________________________________________ Unique Entity Identifier (UEI) #: ___________________________________________________ CAGE Code: __________________________________________________________________ SAM Registered: (Y / N) Other available contract vehicles applicable to this sources sought (GSA/FSS/NASA SEWP/ETC): __________________________________________________________________

SOCIO-ECONOMIC STATUS:

VIP Verified SDVOSB: (Y / N) VIP Verified VOSB: (Y / N) 8(a): (Y / N) HUBZone: (Y / N) Economically Disadvantaged Women-Owned Small Business: (Y / N) Women-Owned Small Business: (Y / N) Small Business: (Y / N) NOTE: Respondent claiming SDVOSB and VOSB status shall be registered and Center for Veterans Enterprise (CVE) verified in VetBiz Registry www.vetbiz.gov.

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION.

CAPABILITY STATEMENT:

Provide a brief capability and interest in providing the service as listed in Attachment 2 SOW with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal, or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company’s ability to provide the services outlined in the SOW. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation.

Attachment 2

STATEMENT OF WORK

SCOPE OF WORK: VA Maine HCS Logistics Service is in need of purchasing 1 Toyota Forklift 8FBE18U. The intent is to ensure efficient and safe movement of materials within VA facilities, thereby enhancing productivity and service delivery to veterans. The Contractor shall provide all labor, personnel, equipment, tools, materials, supervision and other items and services necessary to perform the following:

Delivery of forklift, Electric powered TOYOTA MODEL 8FBE18U

1. EQUIPMENT

The following equipment shall delivered VA Maine HCS Logistics warehouse building 240 space determined by the Government. All equipment installed by the Contractor shall be FDA approved for use, in new condition, and fully operational in accordance with manufacturer literature specifications. A minimum of two (2) copies of any associated operational and/or service manuals shall be provided for all equipment listed below as applicable.

2. BACKGROUND: The VA's logistics operations require modern equipment to handle various materials and supplies. A forklift is essential for the effective management of inventory, transportation of goods, and overall operational efficiency. This SOW provides the details necessary for the procurement process and outlines the expectations of the contractor

3. OBJECTIVE: The primary objective of this SOW is to acquire a reliable, safe, and compliant forklift that meets the operational needs of the VA. The forklift must adhere to federal standards and regulations and provide optimal performance in a varied warehouse environment.

4 . SALIENT CHARACTERISTICS

The Contractor shall provide a fully functional system that meets the following characteristics:

TOYOTA MODEL 8FBE18U, Toyota 3-Wheel Sit-Down AC Electric Forklift . Solid Pneumatic Tires . Electric Battery Powered

ACTIVE MAST CONTROL (AMC)

Toyota's industry exclusive Active Mast Control(AMC) helps improve forklift stability by electronically monitoring and controlling various functions of the forklift. Should the operator inadvertently place the forklift in a potentially unstable longitudinal condition, mast height and load sensors trigger the controller to activate the AMC, which limits forward tilt angle and/or tilt back speed. Additionally, if the operator attempts to lift with the forks tilted forward beyond 1°, the lift speed is automatically limited, encouraging the operator to return the forks to level before lifting.

AC DRIVE & AC LIFT SYSTEM

Quicker acceleration. Higher top speeds. Longer lasting power. Low maintenance. These are the hallmark benefits of the industry-leading 8FBE electric forklift with AC Drive and AC Lift. Simply put, Toyota's 8FBE models are electric marvels, offering unprecedented power, performance and energy efficiency. They're the sum total of creative engineering, breakthrough design and proven technology. All driven by a single vision: to create a superior-performing electric forklift that boosts productivity and minimize operating costs.

AUTOMATIC PARKING BRAKE

All Toyota 8FBE models are now equipped standard with an automatic parking brake.

The parking brake will engage automatically anytime the Operator Presence System (OPSS) recognizes the operator has exited the forklift or the forklift is shut-off. For release of the auto park brake, simply click the button on the left of the steering column and the forklift is ready for operation.

COLOR LCD DISPLAY

Toyota's 8FBE models feature a full color, high resolution LCD display. This display allows for improved visibility of information and allows for increased operability with a larger screen size than seen previously on this model. Additionally, fork tilt angle is now displayed anytime the forklift is not in travel for increased operator awareness.

MAST 3-Stage (FSV) mast with full free lift provides excellent visibility to load and fork tips, while providing smooth, quiet and consistent operation.

Mast Specifications:

Maximum Fork Height - 189” Overall Lowered Height - 83.5” Over Head Guard Height - 81” Free Lift - 35.4" with standard Load Backrest Lifting Capacity Base Model Capacity – 3,500 lbs @ 24” load center Actual Capacity, based on quoted specifications - 2,750 lbs @ 24” load center to

189” MFH

TILT 5.0 degrees forward and 6.5 degrees backwards

CARRIAGE ITA Hook Type, 36" Carriage

FORKS Forks 42" x 4" x 1.4" - Class II

LOAD BACKREST 48" High Load Backrest

ATTACHMENTS Cascade 36" Integral Sideshifter (Includes 3-Way Valve with 3rd Function Hosing)

SPEEDS

Travel Speed: 9.90 mph Lift Speed: 115 fpm VOLTAGE 36 Volt Electrical System

STEERING On-Demand Hydrostatic Power Steering with Memory Tilt Steering Column

WHEELS AND TIRES

Front Tires: 18x7x8x16PR Rear Tires: 16x6-8-10PR

BATTERU COMPARTMENT

21.7” (L) x 39.2” (W) x 24.5” (H)

Additional Equipment Included . 12 Volt Power Supply . Battery Compartment Side Panels . Plastic Mirrors . Anti-Static Strap . Rear Assist Grip with Horn Button . Tablet Power Supply and Mount . LED Strobe Light (Amber) . LED Rear Combination Lights . J44A-RR Blue Light(Key On/Off) . Backup Buzzer . T41N-Void UL Rating . Steering Wheel with Knob . Mini-lever Controls with Ergo-Shift . EZ Fingertip Controls . Solid Pneumatic Drive Tires (18x7x8/4.33) . Solid Pneumatic Steer Tires (16x6-8/4.33) . Solid Pneumatic Non-Marking, Treaded Tire . Battery 18-E90D-17 Other Outstanding Toyota Features . Regenerative Braking . Wet disc brakes . 500 Hour Periodic Maintenance Interval . On Demand, Full Hydraulic Power Steering . Thermal Protection Indicator . Operator Presence Sensing System (OPSS) . Travel Power Control (programmable acceleration) . Planned Maintenance Indicator . Electronic Shift Control . Memory Tilt Steering Column . Dual Operator Assist Grips . Durable Rubber Floor Mat . Dash Mounted Cup Holder . Digital Multifunction Display . LED Headlights . Premium, full-suspension vinyl seat withorange seat belt

Warranty 12 Months or 2,000 hours whichever occurs first: Basic 36 Months or 6,000 hours whichever occurs first: Powertrain Warranty coverage for non-standard option components will be covered by the manufacturer of that component and not covered under the Toyota forklift standard or powertrain warranty.

5. AREAS TO BE SERVICED

Department of Veterans Affairs Warehouse BLDG 240 VA Maine HCS 1 VA Center Augusata Maine 04330

6. INSPECTION AND ACCEPTANCE

a) The Contractor shall conduct a joint inspection with the POC upon delivery of equipment.

b) The POC shall ensure all work is completed satisfactorily prior to acceptance. Disputes shall be resolved by the Contracting Officer.

7. WARRANTY

12 Months or 2,000 hours whichever occurs first: Basic 36 Months or 6,000 hours whichever occurs first: Powertrain Warranty coverage for non-standard option components will be covered by the manufacturer of that component and not covered under the Toyota forklift standard or powertrain warranty.

7. TASK FREQUENCY AND INSTRUCTIONS

The work set forth in the Scope of Work shall be completed in a single visit, be it a single day or multiple days as required for appropriate completion. All work is to be scheduled in advance with the COR.

Equipment delivery shall not precede installation by more than 20 days. Installation and implementation must be immediately followed by clinical user training including “go live” support. Implementation and integration with VistA CPRS shall not exceed 90 days from date of award.

8. PROPERTY DAMAGE

The contractor shall take all necessary precautions to prevent damage to any government property. The contractor shall report any damages immediately and shall be assessed current replacement costs for property damaged by the contractor, unless corrective action is taken. Any damaged material (e.g. trees, shrubs, lawn/turf, cubs, gutters, sidewalks, etc.) will be replaced in a timely manner or corrected by the contractor with like materials, at no extra cost to the government, upon approval of the Contracting Officer.

10. ATTACHMENTS

None.

11. IDENTIFICATION, PARKING, SMOKING, CELLULAR PHONE USE AND VA REGULATIONS

The contractor's employees shall wear visible identification at all times while on the premises of the VA property. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police-Security Service. The VA will not invalidate or make reimbursement for parking violations of the contractor under any conditions. Smoking is prohibited inside any buildings at the VA. Cellular phones and two way radios are not to be used within six feet of any medical equipment. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in a citation answerable in the United States (Federal) District Court, not a local district state, or municipal court.